Legionnaires Control East Midlands

Legionnaires Control East Midlands

EEM Members have varying requirements regarding water service management, including legionnaires bacteria control which this framework is looking to provide.

United Kingdom-Nottingham: Water-treatment work

2015/S 089-160245

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Efficiency East Midlands Limited
Pure Offices, Icon Business Centre, Lake View Drive
For the attention of: Rebecca Vines
NG15 0DT Nottingham
UNITED KINGDOM
Telephone: +44 1158762089
E-mail: procurement.team@nottinghamcityhomes.org.uk

Internet address(es):

General address of the contracting authority: www.efficiency-em.co.uk

Electronic access to information: www.efficiency-em.co.uk

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

A1 Housing Bassetlaw Limited
Hundred Acre Lane
S81 0TS Worksop
UNITED KINGDOM

ACIS Group Limited
57 Bridge Street
DN21 1GG Gainsborough
UNITED KINGDOM

Ashfield Homes Limited
Broadway, Brook Street
NG17 1AL Sutton-in-Ashfield
UNITED KINGDOM

Ashfield District Council
Urban Road
NG17 8DA Kirkby-in-Ashfield
UNITED KINGDOM

Bolsover District Council
Sherwood Lodge
S44 6NF Bolsover
UNITED KINGDOM

Charnwood Borough Council
Southfield Road
LE11 2TN Lougborough
UNITED KINGDOM

Chesterfield Borough Council
Town Hall, Roase Hill
S40 1LP Chesterfield
UNITED KINGDOM

Chesterfield Royal Hospital NHS Foundation Trust
Calow
S44 5BL Chesterfield
UNITED KINGDOM

City of Lincoln Council
City Hall, Beaumont Fee
LN1 1DD Lincoln
UNITED KINGDOM

Community Buidling Services (CBS) Limited
12 Elstree Way
WD6 1JE Borehamwood
UNITED KINGDOM

Derby City Council
The Council House, Corpoartion Street
DE21 2FS Derby
UNITED KINGDOM

Derby Homes Limited
The Council House, Corporation Street
DE21 2FS Derby
UNITED KINGDOM

Derwent Living part of Derwent Housing Associated Limited
No.1 Centrio Place, Pride Park
DE24 8RF Derby
UNITED KINGDOM

Gedling Homes
Cavendish 249, Cavendish Street Ashton, Under Lyne
0L6 7AT Cheshire
UNITED KINGDOM

Gloucester City Homes
Railway House, Bruton Way
GL1 1DG Gloucester
UNITED KINGDOM

Helena Partnership Limited
Helena Central, 4 Corporation Street, St Helens
WA9 1LD Merseyside
UNITED KINGDOM

Hinckley & Bosworth Borough Council
Council Offices, Argents Mead
LE10 1BZ Hinckley
UNITED KINGDOM

Leicester City Council
New Walk Centre
LE1 6ZG Welford Place
UNITED KINGDOM

Mansfield District Council
Civic Centre, Chestefield Road South
NG19 7BH Mansfield
UNITED KINGDOM

Metropolitan Housing Trust
The Grange, 100 High Street
NI4 6PW London
UNITED KINGDOM

Newark and Sherwood Homes Limited
Kelham Hall, Kelham
NG23 5QX Newark-on-Trent
UNITED KINGDOM

North West Leicestershire District Council
Council Offices, Whitwick Road
LE67 3FJ Coalville
UNITED KINGDOM

Nottingham City Homes Limited
Loxley House, Station Street
NG2 3NJ Nottingham
UNITED KINGDOM

Nottingham Community Housing Association
12/14 Pelham Road, Sherwood Rise
NG5 1AP Nottingham
UNITED KINGDOM

Rockingham Forest Housing Association
St Peters House, 101 Wellingborough Road
NN10 9YL Rushden
UNITED KINGDOM

Rykneld Homes
Pioneer House, Mill Lane, Wingerworth
S42 6NT Chesterfield
UNITED KINGDOM

South Derbyshire District Council
Civic Offices, Civic Way
DE11 0AH Swadlingcote
UNITED KINGDOM

South Holland District Council
Priory Road
PE11 2XE Spalding
UNITED KINGDOM

Tuntum Housing Association
90 Beech Avenue, New Basford
NG7 7LW Nottingham
UNITED KINGDOM

NSAH (Alliance Homes) Limited
40 Martingale Way
BS20 7AW Portishead
UNITED KINGDOM

Aster Group
Sarsen Court, Horton Avenue, Cannings Hill
SN10 2AZ Wiltshire
UNITED KINGDOM

Bournemouth Borough Council
Town Hall, St Stephen’s Road
BH2 6DY Dorset
UNITED KINGDOM

Curo
The Maltings, River Place, Lower Bristol Road
BA2 1EP Bath
UNITED KINGDOM

Elim Housing Association & Elim Housing Service
Units 3 & 4, Pinkers Court, Briarlands Office Park, Gloucester Road
BS35 3QH Rudgeway
UNITED KINGDOM

Housing Solutions Limited
Housing Solutions, Crown House, Crown Square, Waldeck Road
SL6 8BY Maidenhead
UNITED KINGDOM

Knightstone Housing Association Limited
Part of Arcadia Housing Limited, Station Road, Worle
BS22 6AP Western-super-Mare
UNITED KINGDOM

Merlin Housing Society Limited
Building 1, Riverside Court, Bowling Hill, Chipping Sodbury
BS37 6JX Bristol
UNITED KINGDOM

Selwood Housing Society Limited & Silcoa Limited
Bryer Ash Business Park, Bradford Road, Trowbridge
BA14 8RT Wiltshire
UNITED KINGDOM

Shepherds Bush Housing Association Limited
Mulliner House, Flanders Road, Chiswick
W4 1NN London
UNITED KINGDOM

Solon South West Housing Association Limited
1 Newfoundland Court, St Paul Street
BS2 8AN Bristol
UNITED KINGDOM

Sovereign Housing Association Limited
Woodlands, 90 Bartholomew Street, Newbury
RG14 5EE Berkshire
UNITED KINGDOM

Stroud District Council
Ebley Mill, Ebley Wharf
GL5 4UB Stroud
UNITED KINGDOM

Walsall Council
The Civic Centre
WS1 1TP Walsall
UNITED KINGDOM

Asra Housing Group Limited
3 Bede Island Road
LE2 7EA Leicester
UNITED KINGDOM

Cambridge City Council
The Guildhall, Market Square
CB2 2AZ Cambridge
UNITED KINGDOM

East Midlands Strategic Commercial Unit
Force Headquarters, Sherwood Lodge, Arnold
NG5 8PP Nottingham
UNITED KINGDOM

Futures Housing Group
Asher House, Asher Lane
DE5 3SW Ripley
UNITED KINGDOM

Nottingham Trent University
Burton Street
NG1 4BU Nottingham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Water Services Management (Legionnaires Bacteria Control).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 110 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Water-treatment work. Consulting services for water-supply and waste consultancy. Monitoring and control services. Water plumbing work. Water tanks. Plumbing consultancy services. Repair and maintenance services of pumps, valves, taps and metal containers. Risk or hazard assessment other than for construction. Disinfecting and exterminating services. EEM Members have varying requirements regarding water service management, including legionnaires bacteria control which this framework is looking to provide. — Carrying out of risk assessments, making recommendations and undertaking remedial works to proposed properties — Cleaning and disinfection of water storage tanks and portable water service pipes. — Risk assessments are to be carried out biannually or annually during a period to be agreed by members. The Contractor will generally be required to carry out all of the work while the property is occupied but on occasions, because of the nature of the work required, the Contractor may be required to carry out part or all of the work to vacant dwellings The framework will be in operation for a 4 year 48 month) period. EEM members are predominantly within the East Midlands but not exclusively so and may have requirements in other parts of England and Wales. The consortia is owned by our members which include Housing Associations, ALMO’s, Local Authorities and bodies from the wider public sector. A full list of current EEM members is provided in Annex A.

II.1.6)Common procurement vocabulary (CPV)

45232430, 71800000, 71700000, 45332200, 44611500, 71321300, 50510000, 90711100, 90921000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total potential value of this Framework is 110 000 to 10 000 000 GBP. Please note that this is the total potential value for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework. The individual call off contracts currently range between 10 000 GBP per annum and 60 000 GBP per annum.
Estimated value excluding VAT:
Range: between 110 000 and 10 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements will be set out in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state in their documents that the bidding members are a consortium. Efficiency East Midlands reserves the right to require a lead consultant to undertake primary contarcting liability or to require that 1 or more parties are jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts regulations 2006 shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Efficiency East Midlands members to establish that the aforementioned criteria do not apply to them. Contract performance conditions may relate in particular to secondary considerations in accordance with Regulation 39 of the Public Contracts Regulations 2015.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful Supplier or Suppliers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.
Minimum level(s) of standards possibly required: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications from which the successful Contractor or Contractors will be selected. Any potential Contractor should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents. Minimum level(s) of standards possibly required where Contractors will be expected to meet Efficiency East Midlands criteria for existing turnover.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful Supplier or Suppliers will be selected. Any potential Supplier or Suppliers should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.
Minimum level(s) of standards possibly required:
Suppliers will be expected to have sufficient staffing levels to provide the service and satisfy the performance targets specified by Efficiency East Midlands and detailed within the tender documentation. Suppliers will also be required to comply with any statutory registration and reporting requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EEM0007

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.6.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 5.6.2015 – 14:00

Place:

Efficiency East Midlands, Icon Business Centre, Lake View Drive, Sherwood Park, Nottingham, NG15 0DT.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This contract notice has been published by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as a company limited by guarantee. The Framework Agreement being procured by this procurement process will be entered by EEM as the Contracting Authority which will have undertaken and completed the procurement exercise begun by publication of this Contract Notice. Any reference in this Contract Notice to Contracting Authority is deemed to be and include reference to EEM and its members (Existing, Future pr participants). The current members of EEM are detailed in Annex A. All of the current members are, therefore, to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of this procurement exercise and entitled as Authorised Users to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. The Authorised Users of the Framework being advertised by this Contract Notice are:1.any Current EEM Member — an organisation which is a member of EEM at the date of the Contract Notice and being one of the organisations listed in Annex A of the Contract Notice; 2.any future EEM Member — a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England and Wales, Arm’s Length Management Organisation (ALMO) or any statutory replacement or successor organisation managed by such local authority under a Management Agreement under Section 27 of the Housing Act 1985 (or subsequent legislation) or Registered Provider (under the Housing and Regeneration Act 2008 or subsequent legislation), housing landlord organisation or wider public sector body who owns and/or maintains/manages corporate buildings or housing stock i.e Hospitals, Education Establishments, Police authorities and Prison services entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that owns and controls it. 3. 3.an EEM Participant – an organisation which is neither a Current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) will be entitled to use the Framework Agreement advertised by the Contract Notice if it is based within the East Midlands, owns and/or maintains/manages housing stock or other property/buildings in one or more geographical area in which it operates and is a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a Registered Provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2015 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreement being advertised by the Contract Notice that such organisation is an Authorised User of this Framework Agreement. EEM Participants may include consortia made up of organisations which would themselves individually be a an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle. EEM Participants may also include private organisations who have been contracted to undertake works on behalf of an EEM Member or an organisation which would themselves individually be a Future EEM Member or EEM Participant. Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address www.efficiency-em.co.uk For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at www.gov.uk A full list of all current registered providers can be found at www.homesandcommunities.gov.uk Reference to legislation in this Contract Notice includes successor and/or replacement legislation. EEM reserves the right not to award any Contract(s) at the end of the procurement exercise begun by publication of this Contract Notice or to award only part of parts of the proposed works. The Authorised Users will have requirements predominantly within the East Midlands but not exclusively so and may in the future have requirements in other parts of England and Wales. Authorised Users in other parts of the UK may also access and use the Framework to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. The successful economic operators may therefore expect the Frameworks to be awarded at conclusion of this procurement exercise to be operated and implemented throughout the UK. Organisations expressing interest and receiving tender documents should be aware that TUPE legislation may apply to the arrangements which are being advertised by this Contract Notice; EEM for themselves and all Authorised Users express no view or opinion about whether TUPE legislation will or will not apply and all organisations expressing interest in response to publication of this Contract Notice and selected to be invited to tender must take their own legal and other relevant advice at all Stages.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=132663624

GO Reference: GO-201555-PRO-6575978.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: informationgovernance@nottinghamcity.gov.uk
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Lodging of appeals: The Contracting Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Framework to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2006/05 (as amended)) provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within thirty days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the Framework have not been entered into the court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Framework have been entered into the court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Framework to be ‘ineffective’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
Correspondance Team, Cabinet Office, Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

5.5.2015

Enjoyed this post? Share it!