Leicestershire County Council Cash Collection Service

Leicestershire County Council Cash Collection Service

Leicestershire County Council aims to procure a secure cash and cheque collection.

United Kingdom-Leicester: Security services

2016/S 076-134282

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicestershire County Council
County Hall, Glenfield
For the attention of: Mr Marcel Cerri
LE3 8RA Leicester
UNITED KINGDOM
Telephone: +44 1163052001
E-mail: marcel.cerri@leics.gov.uk

Internet address(es):

General address of the contracting authority: http://www.leics.gov.uk

Address of the buyer profile: http://www.leics.gov.uk

Electronic access to information: http://www.eastmidstenders.org

Electronic submission of tenders and requests to participate: http://www.eastmidstenders.org

Further information can be obtained from: Leicestershire County Council
County Hall, Glenfield
For the attention of: Mr Marcel Cerri
LE3 8RA Leicester
UNITED KINGDOM
Telephone: +44 1163052001
E-mail: marcel.cerri@leics.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Leicestershire County Council
County Hall, Glenfield
For the attention of: Mr Marcel Cerri
LE3 8RA Leicester
UNITED KINGDOM
Telephone: +44 1163052001
E-mail: marcel.cerri@leics.gov.uk

Tenders or requests to participate must be sent to: Leicestershire County Council
County Hall, Glenfield
For the attention of: Mr Marcel Cerri
LE3 8RA Leicester
UNITED KINGDOM
Telephone: +44 1163052001
E-mail: marcel.cerri@leics.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Leicestershire County Council Cash Collection and Consolidation Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Leicestershire County Council aims to procure a secure cash and cheque collection, transit and cash consolidation service for Council establishments, schools and academies where the Council provide school food services.
The Service Provider must be ‘British Security Industry Association’ (BSIA) accredited to tender for this service.
Natwest Bank Plc are the providers of banking services for the County Council until March 2021 with an option to extend for a further 3 years until 2024. Natwest require cash to be consolidated.
Natwest will only accept approved service providers for cash consolidation services so all proposals must be able to meet the banks requirements.
The Service Provider must be able to accommodate daily collections from multiple establishments on behalf of the Purchaser. The establishments include maintained schools and academies in Leicestershire as well as corporate establishments and potentially some car park machines located in Country Parks at a later date.
The Service Provider and the Service Provider’s staff delivering the contract services must be competent, experienced and trained in the Provision of the Services in accordance with requirements of the National Security Inspectorate (NSI) and the Security Industry Authority (SIA). This requirement is also essential.
Duration
A five year agreement is planned commencing July 2016 with an option to extend for an additional thirty six months at intervals at the Council’s discretion.
Further Details and Contact
The ITT is available to download from East Midlands Tenders. The ITT contains the full service specification, details of the procurement process and timescales.
Response Deadline
Completed Tender Responses should be submitted via East Midlands Tenders by 12 Noon on Friday 20.5.2016. Tenders submitted after this time or by other means will not be accepted.

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Leicestershire County Council aims to procure a secure cash and cheque collection, transit and cash consolidation service for Council establishments, schools and academies where the Council provide school food services.
The Service Provider must be ‘British Security Industry Association’ (BSIA) accredited to tender for this service.
Natwest Bank Plc are the providers of banking services for the County Council until March 2021 with an option to extend for a further 3 years until 2024. Natwest require cash to be consolidated.
Natwest will only accept approved service providers for cash consolidation services so all proposals must be able to meet the banks requirements.
The Service Provider must be able to accommodate daily collections from multiple establishments on behalf of the Purchaser. The establishments include maintained schools and academies in Leicestershire as well as corporate establishments and potentially some car park machines located in Country Parks at a later date.
The Service Provider and the Service Provider’s staff delivering the contract services must be competent, experienced and trained in the Provision of the Services in accordance with requirements of the National Security Inspectorate (NSI) and the Security Industry Authority (SIA). This requirement is also essential.
Duration
A five year agreement is planned commencing July 2016 with an option to extend for an additional thirty six months at intervals at the Council’s discretion.
Further Details and Contact
The ITT is available to download from East Midlands Tenders. The ITT contains the full service specification, details of the procurement process and timescales.
Response Deadline
Completed Tender Responses should be submitted via East Midlands Tenders by 12 Noon on Wednesday 18th May. Tenders submitted after this time or by other means will not be accepted.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract may be extended for a period or periods up to a total of 36 months.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the ITT.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT.
Minimum level(s) of standards possibly required: Please refer to the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the ITT.
Minimum level(s) of standards possibly required:
Please refer to the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please refer to the ITT.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: Please refer to the ITT.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LCC/CCCS/2016
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Strand
WC2A 2LL London
UNITED KINGDOM
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. Applicants/Tenderers who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant/tenderer was unsuccessful.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.4.2016

 

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