Leicestershire County Council Facilities Management Contract

Leicestershire County Council Facilities Management Contract

Leicestershire County Council is undertaking a procurement exercise to appoint a supplier for FM services to its entire corporate property estate across Leicestershire.

United Kingdom-Leicester: Cleaning and sanitation services

2016/S 170-305933

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
United Kingdom
Contact person: Mr Charles Ellis
Telephone: +44 1163055859
E-mail: charles.ellis@leics.gov.uk
NUTS code: UKF

Internet address(es):Main address: http://www.leics.gov.uk

Address of the buyer profile: http://www.leics.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Leicestershire County Council Facilities Management Contract.

Reference number: DN178371

II.1.2)Main CPV code

90900000

II.1.3)Type of contract

Services

II.1.4)Short description:

Leicestershire County Council (the Council) is undertaking a procurement exercise to appoint a supplier for FM services to its entire corporate property estate across Leicestershire. This ‘Corporate Provision’ is funded via the Council’s own internal budgets.

Along with the above, the supplier for FM services will also carry out work for the Council’s external customers (e.g. schools, academies, district councils, police forces, fire brigades etc.) The Council effectively trades these FM services to generate income and this ‘Traded Provision’ is funded via the individual budgets of the external customers. These external customers are located within Leicestershire and the East and West Midlands (NUTS Code: UKF and UKG).

An important feature of the Contract is the requirement for the supplier of FM services to support the Council in joint bidding and tendering for external contracts in both the East and West Midlands.

Refer to the PQQ for more information.

II.1.5)Estimated total value

Value excluding VAT: 26 648 349.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Cleaning, Housekeeping and Laundry Services

Lot No: 1

II.2.2)Additional CPV code(s)

90900000

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

Refer to PQQ & ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 102 291.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Grounds Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

77300000

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

Refer to PQQ and ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 665 541.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Security Services and Key Holding

Lot No: 3

II.2.2)Additional CPV code(s)

79700000

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

Refer to PQQ and ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 705 418.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Pest Control

Lot No: 5

II.2.2)Additional CPV code(s)

90920000

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

Refer to PQQ and ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 176 477.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Waste

Lot No: 6

II.2.2)Additional CPV code(s)

90500000

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

Refer to PQQ and ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 924 244.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Cleaning

Lot No: 7

II.2.2)Additional CPV code(s)

90900000

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

Refer to PQQ and ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 314 755.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Window Cleaning

Lot No: 4

II.2.2)Additional CPV code(s)

90911300

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

Refer to PQQ and ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 165 326.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Lots will be awarded as separate contracts. The minimum term of each contract is 5 years with 2 further annual extensions possible taking the maximum length of each contract to 7 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/10/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/09/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/08/2016

 

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