Leisure and Cultural Services Tender

Leisure and Cultural Services Tender

Joint Procurement of Leisure, Cultural and Health and Wellbeing Services.

UK-Hinckley: Recreational, cultural and sporting services

2013/S 005-005756

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hinckley and Bosworth Borough Council
Argents Mead
LE10 1BZ Hinckley
UNITED KINGDOM
Telephone: +44 1455255985

Internet address(es):

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Oadby and Wigston Borough Council
Council Offices, Station Road
LE18 2DR Wigston
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Joint Procurement of Leisure, Cultural and Health and Wellbeing Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
NUTS code UKF2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Recreational, cultural and sporting services. Construction work for buildings relating to leisure, sports, culture, lodging and restaurants. Hinckley and Bosworth Borough Council and Oadby and Wigston Borough Council requires a partner organisation to deliver leisure and cultural services within Hinckley and Bosworth and Oadby and Wigston Boroughs. This will include the investment in and direct management of a number of existing facilities and the development of new facilities. The contract will be awarded for a period of up to 20 years subject to the outcome of the competitive dialogue process. There will be three lots for tender:
Lot 1: Hinckley and Bosworth Borough Council Facilities and Services.
Lot 2: Oadby and Wigston Borough Council Facilities and Services.
Lot 3: Both Councils’ Facilities and Services.
II.1.6)Common procurement vocabulary (CPV)

92000000, 45212000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Authorities require a partner to deliver leisure services in the boroughs of Hinckley and Bosworth and Oadby and Wigston. The contract will be divided into lots and will include the following:
Lot 1 – Hinckley and Bosworth council facilities and services.
The council require a partner to enter into a contract to design, build and operate a new leisure centre to replace the existing facility in Hinckley. The facilities and services may include sports, leisure and cultural facilities, including possible health facilities and library facilities.
Lot 2 – Oadby and Wigston council facilities and services.
The council require a partner to design, build and operate existing and possible new facilities at the following facilities:
— Parklands Leisure Centre;
— Oadby Swimming Pool;
— Wigston Swimming Pool.
The facilities may include sports, leisure and cultural facilities, with possible health and library facilities.
Lot 3 – Both Council’s facilities and services.
Both Council require bidders to submit bids to operate both Council facilities as lot 3.
Further information on the services provided by each centre can be found on the Hinckley and Bosworth/Oadby and Wigston Borough Councils’ websites: www.hinckley-bosworth.gov.uk and www.oadby-wigston.gov.uk

Additional information can also be found within the Memorandum of Information for this Competitive Dialogue procurement.
The Authorities are potentially seeking investment in the facilities as well as the management of the facilities and may add additional facilities or services into the contract, such as libraries, health facilities, other leisure and cultural facilities and services, or other dual use facilities.
Estimated value excluding VAT:
Range: between 35 000 000 and 50 000 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 240 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hinckley and Bosworth Borough Council Facilities and Services

1)Short description
2)Common procurement vocabulary (CPV)

92000000, 45212000

3)Quantity or scope
The council require a partner to enter into a contract to design, build and operate a new leisure centre to replace the existing facility in Hinckley. The facilities and services may include sports, leisure and cultural facilities, including possible health facilities and library facilities.
The council is potentially seeking investment in the facilities as well as the management of the facilities and may add additional facilities or services into the contract, such as libraries, health facilities, other leisure and cultural facilities and services, or other dual use facilities.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Oadby and Wigston Council Facilities and Services
1)Short description
2)Common procurement vocabulary (CPV)

92000000, 45212000

3)Quantity or scope
The council require a partner to design, build and operate existing and possible new facilities at the following facilities:
— Parklands Leisure Centre;
— Oadby Swimming Pool.
— Wigston Swimming Pool.
The facilities may include sports, leisure and cultural facilities, with possible health and library facilities.
The Council is potentially seeking investment in the facilities as well as the management of the facilities and may add additional facilities or services into the contract, such as libraries, health facilities, other leisure and cultural facilities and services, or other dual use facilities.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Both Authorities Facilities and Services
1)Short description
2)Common procurement vocabulary (CPV)

92000000, 45212000

3)Quantity or scope
Both Councils require bidders to submit bids to operate both Council facilities as lot 3.
The Authorities are potentially seeking investment in the facilities as well as the management of the facilities and may add additional facilities or services into the contract, such as libraries, health facilities, other leisure and cultural facilities and services, or other dual use facilities.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The right to require the provision of appropriate guarantees, bonds, warranties and insurances is reserved and if required, further details will be provided within the Memorandum of Information, Pre-Qualification Questionnaire or any other documentation issued throughout the procurement process.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed within the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As detailed within the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As detailed within the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Criteria is provided within the Pre-Qualifiaction Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2013 01.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This procurement is being managed through the Delta eSourcing portal at www.delta-esourcing.com

To be able to access the Memorandum of Information and Pre-Qualification Questionnaire, you will firstly need to register your company details and thereafter you will be issued with a username and password. You must then log into the Delta-eSourcing portal.
Please keep this username and password secure, and do not pass it on to any third parties. Your PQQ must be completed and submitted electronically by using the portal through www.delta-esourcing.com by the due date of 11.2.2013 at 12:00.

Please use the following Code 5UVC28N252 when requested from within the system.
Please check that you are able to access the online documents, if you are experiencing problems, then please contact the Delta helpdesk via email at helpdesk@delta-ets.com or call +44 8452707050 for further assistance. Alternatively, please contact Julie Kenny at julie.kenny@hinckley-bosworth.gov.uk

There is a Bidders Open Day being held on Thursday 10.1.2013. Interested parties should confirm their attendance at the Open Day by Wednesday 9.1.2013, including the number of people (maximum of 2) attending. Please email simon.jones@hinckley-bosworth.gov.uk or by telephone +44 1455255699.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Hinckley:-Recreational%2C-cultural-and-sporting-services./5UVC28N252

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5UVC28N252

GO Reference: GO-201314-PRO-4494461.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authorities will incorporate a minimum 10 day calendar standstill period at the point information on the award of contract is communiacted to bidders. This period alows unsuccessful bidders to seek further debriefing from the contracting authorities before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.1.2013

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