Leisure Management Contract for Southwark Council

Leisure Management Contract for Southwark Council

The facilities included within the proposed leisure management contract are: The Castle (opening in summer 2015), Camberwell Leisure Centre, Dulwich Leisure Centre,Peckham Pulse Healthy Living Centre, Seven Islands Leisure Centre.

United Kingdom-London: Recreational, cultural and sporting services

2015/S 122-223483

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southwark Council
London Borough of Southwark, 160 Tooley Street
For the attention of: Tara Quinn
SE1 2QH London
UNITED KINGDOM
E-mail: tara.quinn@southwark.gov.uk

Internet address(es):

General address of the contracting authority: http://www.southwark.gov.uk

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf

Further information can be obtained from: Due North
N/A
N/A
UNITED KINGDOM
Internet address: https://www.londontenders.org/procontract/supplier.nsf

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Due North
N/A
N/A
UNITED KINGDOM
Internet address: https://www.londontenders.org/procontract/supplier.nsf

Tenders or requests to participate must be sent to: Due North
N/A
N/A
UNITED KINGDOM
Internet address: https://www.londontenders.org/procontract/supplier.nsf

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of leisure management services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
NUTS code UKI,UKI1,UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Southwark Council (the ‘contracting authority’) is seeking to appoint a leisure management provider to operate its leisure facility portfolio. The term of the proposed contract is 7 years (84 months) to commence in June 2016, with a potential extension period or periods, at the council’s discretion, of up 7 years (84 months).
The facilities included within the proposed leisure management contract are:
— The Castle (opening in summer 2015)
— Camberwell Leisure Centre
— Dulwich Leisure Centre
— Peckham Pulse Healthy Living Centre
— Seven Islands Leisure Centre
— Surrey Docks Water Sports Centre.
— Geraldine Mary Harmsworth Sports Facility
— Southwark Park Athletics Centre;
— Management of the contracting authority’s sports bookings.
The estimated range in income generated under the contract, over the initial term of 7 years and the potential extension period of a further seven years is between 70 000 000 and 140 000 000 GBP.
Over the last few years the contracting authority has invested more than 50 000 000 GBP in its leisure centres. This includes major refurbishments at Dulwich, Camberwell and Surrey Docks Watersports Centre, upgrades at Peckham Pulse and Seven Islands as well as a brand new centre for Elephant and Castle and another planned for Canada Water. This has resulted in a substantial increase in user numbers with over 1 400 000 visits last year compared to 900 000 in 2010/11.
The contracting authority is keen to find ways to further increase the levels of usage to ensure that the service contributes strongly to the social values and health agendas. In view of this, the contracting authority has committed to introduce free swim and gym to all borough residents on all day Fridays, and from 14:00 on Saturdays and Sundays. The pilot with targeted groups commenced in May 2015, with the intention to extend the initiative to all borough residents at the start of the new contract in June 2016.

The tender documentation for this procurement can be obtained from https://www.londontenders.org/procontract/supplier.nsf from the date of this notice.

II.1.6)Common procurement vocabulary (CPV)

92000000, 92610000, 92622000, 92620000, 50000000, 55300000, 92621000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated range in the income generated under the contract, over the initial term of 7 years and the potential extension period of a further 7 years is between 70 000 000 to 140 000 000 GBP.
Estimated value excluding VAT:
Range: between 70 000 000 and 140 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a duration of 7 (seven) years with an option for the contracting authority (in its discretion) to extend the contract for a further period or periods of up to 7 (seven) years (total maximum contract period of 14 (fourteen) years).
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please see Pre-Qualification Questionnaire and Information Memorandum.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.7.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. The Public Contracts Regulations 2015 apply to this procurement (the ‘Regulations’). The contracting authority is using the Restricted Procedure in accordance with Regulation 28 of the Regulations. Services of the nature of those covered by this procurement are designated as ‘Schedule 3’ Services (the Social and Other Specific Services) under the Regulations and as such are not subject to the full requirements of the Regulations. The contracting authority is only bound by the application of the Regulations to the extent that they are applicable to Schedule 3 services. The procurement is covered by Regulations 74 to 76 (the Light Touch Regime).
2. Economic operators that express an interest in the contract will be invited to an open day on Monday 6.7.2015. The open day will give economic operators the opportunity to visit the facilities, meet the project team and ask questions about the portfolio and the procurement process. The open day will take place before the deadline for the submission of pre-qualification questionnaires.
3. The contracting authority is not liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest or tendering for this contract opportunity.
4. The contracting authority reserves the right to withdraw from or discontinue the procurement process, which shall include the right to not award as a result of this call for competition.
5. Tenders and all supporting documentation for the contracts must be in English and priced in sterling.
6. Interested organisations should note that the view of the contracting authority is that the provisions of the European Council Directive 2001/23/EC of 12.3.2001 (TUPE) are likely to apply on the award of this contract, although organisations should seek their own independent advice in that regard and the contracting authority offers no assurance in respect of the operation, effect or impact of TUPE on the contract.

7. The contracting authority strongly supports and implements its Fairer Future programme, details of which can be found on its website atwww.southwark.gov.uk Further details about the contracting authority’s requirements for the contract, which are linked to the Fairer Future programme and other corporate policy will be set out in the tender and contract documentation.

Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) how, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the invitation to tender and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.

8. Tender documentation can be obtained from https://www.londontenders.org/procontract/supplier.nsf from the date of this notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the contracting authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authorities to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the contracting authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.6.2015

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