Leisure Management Services Tender

Leisure Management Services Tender

Lichfield District Council seeks to appoint a suitably skilled leisure operator to manage and run its leisure centres at Burntwood and Friary Grange, Lichfield.

 United Kingdom-Lichfield: Recreational, cultural and sporting services

2016/S 213-388891

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lichfield District Council
Frog Lane
For the attention of: Darren Langley
WS13 6YZ Lichfield
United Kingdom
E-mail: darren.langley@staffordshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lichfielddc.gov.uk

Address of the buyer profile: http://www.staffordshire.gov.uk/business/procurement

Electronic access to information: https://supplierlive.proactisp2p.com/Account/Login

Electronic submission of tenders and requests to participate: https://supplierlive.proactisp2p.com/Account/Login

Further information can be obtained from: Staffordshire County Council
2 Staffordshire Place
For the attention of: Darren Langley
ST16 2DH Stafford
United Kingdom
E-mail: darren.langley@staffordshire.gov.uk
Internet address: https://supplierlive.proactisp2p.com/Account/Login

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

PC680 Leisure Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 26: Recreational, cultural and sporting services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lichfield District Council seeks to appoint a suitably skilled leisure operator to manage and run its leisure centres at Burntwood and Friary Grange, Lichfield.

II.1.6)Common procurement vocabulary (CPV)

92000000, 50000000, 92600000, 92610000, 92620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Leisure Management Contract includes the management and operation of the following facilities:
Burntwood Leisure Centre — Opened in 2002, the Centre attracts around 300,000 visits per annum and generates around £1m net in income and incurs direct expenditure of approximately £1.3m.
Its facilities include a 55-piece fitness studio, a health suite comprising a spa, steam room and sauna, and a large aerobics studio, all collectively branded as Inspire: Fitness. In addition, there is a four-court sports hall, two squash courts, a small conference room, a 25m swimming pool, a learner pool, and spinning studio, together with a refreshment area branded Café Inspire.
Externally, the Centre has a third generation synthetic turf pitch which is being replaced this Autumn, three grass football pitches, a multi-use games area (MUGA) and two tennis courts. A new skatepark and parkour park are also located at the campus and will form part of this contract.
A temporary health centre is also located on the site adjacent to the leisure centre.
The council leases the land from the Coal Industry Social Welfare Organisation (CISWO) on a lease that expires in 2122. Sport England provided a grant of 2 500 000 GBP when the centre was built.
Inspire:Fitness currently has 2,200 members, of which 1,200 are monthly direct debit members.
Friary Grange Leisure Centre — Opened in 1973, the Centre is a popular, albeit ageing, centre. It attracts 155,000 visits per annum and generates around 522 000 GBP net in income and incurs direct expenditure of 700 000 GBP. It is a dual use centre and shares its facilities with The Friary School.
Its facilities include: a 32-piece fitness studio and an aerobics studio, collectively branded as Evolve:Fitness; a 25m swimming pool; two squash courts; four multi-purpose rooms offering small gym, interactive wall and dance mats; cycling studio and meeting accommodation, a two-thirds sized synthetic turf pitch for hockey, football and tennis and a 5-court sports hall.
Evolve:Fitness boasts around 750 members of which 500 are direct debit members.
The wet side changing facilities and reception were refurbished in 2013 with funding from Sport England, the grant agreement of which requires the delivery of a swimming development plan.
The council has an agreement to operate the leisure centre with the school and the county council and is currently re-negotiating the joint use agreement.
The Supplier will be responsible for all income and operational expenditure including the payment of utilities and national non domestic rates (NNDR).
The Council will retain responsibility for the maintenance of the structure of the facilities; the contractor will be responsible for all other elements of maintenance.
Sports Development — The council employs a small team in its sports development section. The team focuses on managing the externally funded Positive Futures (which engages young people most likely to get involved with risk taking behaviour) and Sportivate (which is engaging with the ‘semi-sporty’ young people) programmes; working with schools to promote Level 2 and Level 3 games; working with clubs to develop their own facilities and programmes, and working with disability groups to promote their greater participation in sport and physical activity.
Sport and Physical activity in Parks — In its parks in Lichfield and Burntwood, the council provides sports facilities including grass football pitches, bowling greens, courts for tennis and netball, and a par-3 golf course, and provides additional opportunities for activity including cycling and walking through its park ranger service. The parks also host a number of play facilities.
Beacon Park is Green Flag accredited and currently hosts around 70 events per annum, including sports development activities. One of the ranger team has specific responsibility for Healthy and Active Lifestyles and for regulating the outdoor gym offer to promote quality of provision amongst private providers.

II.2.2)Information about options

Options: yes
Description of these options: The contract may be extended for a period of 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2018. Completion 31.12.2027

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers. The contract may be awarded to a single applicant or a consortium or individuals of a consortium but in the case of a consortium or individuals of a consortium liability will be joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Procurement Documentation.
Minimum level(s) of standards possibly required: See Procurement Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Procurement Documentation.
Minimum level(s) of standards possibly required:
See Procurement Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 7.12.2016 – 15:30


Stafford, UK

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Staffordshire County Council
United Kingdom

Body responsible for mediation procedures

United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
The Court may order the setting aside of the award decision or may order the
Contracting Authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Refer to named Contracting Authority in section I.1
United Kingdom

VI.5)Date of dispatch of this notice:



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