Lettings and Maintenance Manager Procurement Birmingham

The Scope of work is for the appointment of a Manager to undertake the Letting, Management and Maintenance of a new-build development of 92 apartments to be known as ‘Embankment’.

United Kingdom-Birmingham: Real estate services

2016/S 116-206869

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

INReach
Planning and Regeneration, PO Box 16572, 1 Lancaster Circus Queensway
Contact point(s): Procurement and Supply Chain
For the attention of: c/o Cora Marler, Procurement Lead
B2 2GL Birmingham
United Kingdom
Telephone: +44 2070619259
E-mail: cora.marler@sweettgroup.com

Internet address(es):

General address of the contracting authority: http://www.sweettgroup.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

Further information can be obtained from: Sweett (UK) Limited
41-45 Newhall Street
Contact point(s): Procurement and Supply Chain
For the attention of: c/o Cora Marler, Procurement Project Lead
B3 3QR Birmingham
United Kingdom
Telephone: +44 2070619259
E-mail: cora.marler@sweettgroup.com
Internet address: http://www.sweettgroup.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Sweett (UK) Limited
41-45 Newhall Street
Contact point(s): Procurement and Supply Chain
For the attention of: c/o Cora Marler, Procurement Project Lead
B3 3QR Birmingham
United Kingdom
Telephone: +44 2070619259
E-mail: cora.marler@sweettgroup.com
Fax: +44 1213037322
Internet address: http://www.sweettgroup.com

Tenders or requests to participate must be sent to: Sweett (UK) Limited
41-45 Newhall Street
Contact point(s): Procurement and Supply Chain
For the attention of: c/o Cora Marler, Procurement Project Lead
B3 3QR Birmingham
United Kingdom
Telephone: +44 02070619259
E-mail: cora.marler@sweettgroup.com
Internet address: http://www.sweettgroup.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

111305/CM – INReach – Project Embankment – Letting, Management and Maintenance Manager Procurement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

INReach (Birmingham) Limited ‘INreach’ is a wholly-owned company subsidiary of Birmingham City Council. The organisation was set up in December 2014 and provides a further tenancy option for the city, providing purpose built Private Rented accommodation. The Council is responding to the demand for rented homes at market price and setting the quality standards for all to follow.
Background
In October 2013, Cabinet approved the Birmingham Housing Growth Plan which supports the Birmingham Development Plan and set out the challenges faced by the Council in providing enough homes for a growing city. It recognizes the rapid growth of the private market rented sector. The Plan notes that this tenure has the potential to make a significant contribution to the housing targets and that the Council has a role to play in positively supporting the growth of this market. It considers that there is an opportunity for the Council to lead by example and act as a developer of private rented homes which also offers the opportunity to drive up the quality of accommodation in this sector encouraging an improved housing offer.
On 8.12.2014 Cabinet approved the establishment of a wholly owned company to assist in the delivery of the Council’s housing development and regeneration objectives.
The Embankment project is the first PRS scheme for INReach and will provide tenancies on an assured short-hold basis at market rents. It is therefore of great importance to the Council and high profile.
Scoping
The Scope of work is for the appointment of a Manager to undertake the Letting, Management and Maintenance of a new-build development of 92 apartments to be known as ‘Embankment’. The Development to be at the junction of St Vincent Street and Lighthorne Avenue, City, Centre, Birmingham, B16 8ER.
Time-scales
The contract duration is to be for 3 years in total with an option based upon performance to extend for a further 2 years.
The Construction Contract for the new build development is currently in the process of being awarded with an expected Autumn 2017 handover date.
BCC will be using its e-tendering system (in-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register with in-tend please either email us at cps@birmingham.gov.uk or call 0121 464 8000.

If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal: https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the quotation document. Requests to participate must be by way of completion and return of the quotation document no later than 12:00 (GMT) on 25.7.2016 using the Supplier Portal.

II.1.6)Common procurement vocabulary (CPV)

70000000, 70130000, 70210000, 50000000, 70330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A single supplier is to be procured.
Estimated value excluding VAT: 418 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Appropriate levels of Professional Indemnity insurances will also be required. Further information shall be provided in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No legal form is required. If the candidate is a joint venture or consortium, the Contracting Authority shall require members to accept joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier and supply chains may be required to participate in the achievements of social and / or environmental policy objectives relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate to social and environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Association of Residential Lettings Agents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: Selection criteria as stated in the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A suitability questionnaire is provided with the Invitation to Tender.
Minimum level(s) of standards possibly required:
Selection criteria as stated in the procurement documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

111305/CM

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.7.2016 – 12:00

Place:

Electronic Opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, Strand
WC2A 2LL London
United Kingdom

Body responsible for mediation procedures

Birmingham City Council
Planning and Regeneration, PO Box 16572, 1 Lancaster Circus Queensway
B2 2GL Birmingham
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office c/o Efficiency and Reform Group
Rosebury Court, St Andrews Business Park
NR7 0HS Norwich
United Kingdom
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:

15.6.2016

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