LGSS Schools Financial Planning Tool Framework Agreement

LGSS Schools Financial Planning Tool Framework Agreement

Cambridgeshire County Council on behalf of LGSS Finance wishes to invite Tenders to set up a sole supplier Framework for the supply of services in respect of Schools Financial Planning Tool.

United Kingdom-Cambridge: Software supply services

2016/S 201-362975

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

LGSS on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
Cambridge
CB3 0AP
United Kingdom
Contact person: Mr Shaun Lay
Telephone: +44 1223715354
E-mail: procurement@northamptonshire.gov.uk
NUTS code: UKH12

I.1)Name and addresses

Northamptonshire County Council
John Dryden House, 8-10 The Lakes
Northampton
NN4 7YD
United Kingdom
E-mail: procurement@northamptonshire.gov.uk
NUTS code: UKF23

I.1)Name and addresses

Milton Keynes Council
1 Saxon Gate East
Milton Keynes
MK9 3HG
United Kingdom
E-mail: contracts@milton-keynes.gov.uk
NUTS code: UKJ12
Internet address(es):Main address: http://www.milton-keynes.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/miltonkeynescouncil/aspx/Home

I.2)Joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.lgssprocurementportal.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.lgssprocurementportal.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

LGSS Schools Financial Planning Tool Framework Agreement.

Reference number: DN177254

II.1.2)Main CPV code

72268000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cambridgeshire County Council (CCC) on behalf of LGSS Finance wishes to invite Tenders to set up a sole supplier Framework for the supply of services in respect of Schools Financial Planning Tool.

LGSS Finance is looking for a web-based hosted solution, please note that it is not looking for a bespoke software development.

It is estimated that the total value of the framework will not be less than 45 000 GBP or greater than 750 000 GBP However there will be no guarantee of work or volume of work to be given under this framework contract.

Please see the tender documentation for further information.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Cambridgeshire County Council (CCC) on behalf of LGSS Finance wishes to invite Tenders to set up a sole supplier Framework for the supply of services in respect of Schools Financial Planning Tool.

The Cambridge Schools Team (‘CST’) provide a Financial and Support Service to schools and academies within Cambridgeshire. The support service is centred on two financial toolkits. The Budgetary Control Report (BCR) toolkit and the Schools Budgeting toolkit (SBT), which provide the ability for a school to plan, set and monitor their budgets. The tools are important to ensure that the information sent to the Council for statutory purposes is submitted in a consistent format for the Council. The service also provides first line support for the tool, a consultancy service and training. Schools are able to buy some or all of the service provided, and currently CST have 176 maintained schools reporting to them (as of September 2016), and are supporting a handful of academies.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical/System Overview / Weighting: 2.2
Quality criterion – Name: Budgeting / Weighting: 5.5
Quality criterion – Name: Teacher and Support staff costs / Weighting: 6.4
Quality criterion – Name: Income & Expenditure / Weighting: 5.5
Quality criterion – Name: Reporting / Weighting: 5.4
Quality criterion – Name: Method statements: Service Delivery / Weighting: 5.00
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This Framework is for 3 years, with an option to extend for 1 year, making 4 years in total.

Cambridgeshire County Council shall call-off the framework agreement after its completion for a period of 2 years and eight months with option to extend for 1 further year.

Please see the ITT documentation for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Schools Financial Services will provide training and a skills support service for all users, although technical support will be required from the provider. The use of the product to schools/academies within this solution is to be controlled by the Schools Financial Services.

Please see ITT for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: This Framework is for 3 years, with an option to extend for 1 year, making 4 years in total.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 21/11/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This Framework is open to:

— Partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council and Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture;

— New LGSS customers seeking to utilize LGSS frameworks on an independent third party basis;

— Any city, district, borough or other local authority and any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes;

— Any companies or organisations set up by participants in LGSS and members of the local authority purchasing group, Central Buying Consortium (CBC).

Further information about CBC can be found here: http://www3.hants.gov.uk/cbc.htm

VI.4)Procedures for review

VI.4.1)Review body

Mr P White
Head of Procurement, LGSS, John Dryden House, 8-10 The Lakes
Northampton
NN4 7YD
United Kingdom
Telephone: +44 1604363821
E-mail: pwhite@northamptonshire.gov.ukInternet address:www.lgss.co.uk

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794776000Internet address:https://www.royalcourtofjustice.co.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in Part I.1) If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine. The Court may instead provide for alternative penalties either contract shortening fines or both.

VI.4.4)Service from which information about the review procedure may be obtained

Mr P White
Head of Procurement, LGSS, John Dryden House, 8-10 The Lakes
Northampton
NN4 7YD
United Kingdom
Telephone: +44 1604363821
E-mail: pwhite@northamptonshire.gov.ukInternet address:www.lgss.co.uk

VI.5)Date of dispatch of this notice:

13/10/2016

 

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