Library Books and AV Framework

Library Books and AV Framework

The CBC Library Group now represents 43 library authorities (16 CBC members and 23 Associate members) for the procurement of services and supplies required by its members.

United Kingdom-Chichester: Printed books, brochures and leaflets

2015/S 187-339032

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Linda Jones
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302228559
E-mail: linda.jones@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Address of the buyer profile: http://www.westsussex.gov.uk/default.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

CBC, CBC Associates

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WSCC LJ CBC Library Books and AV Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 56 000 000 and 72 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The CBC Library Group now represents 43 library authorities (16 CBC members and 23 Associate members) for the procurement of services and supplies required by its members. West Sussex County Council is the lead authority for the CBC Library Group and is representing the CBC Library Group in the procurement of Library Books and Audio Visual materials (AV).
The Agreement will also be available to maintained schools and academies within the administrative areas of all the local authorities referred to.
The first full page of the terms and conditions sets out a definition of ‘Customer’ which describes all those authorities who may access the Agreement.
The requirements are set out in the Specification and broadly cover the following objectives:
— Responsibility for the purchase, servicing, and delivery of Library Books and Audio Visual materials to Libraries and schools for those Local Authorities;
— Obtaining optimum discounts from Publishers and Dealers;
— Providing a web based system for all the associated processes and management information.
Bidders are invited to bid for 4 Lots. Bidders can bid for any number of Lots from 1 to 4. The Lots are described in the Specification and are as follows:
— Lot 1 — Adult Fiction;
— Lot 2 — Adult Non-Fiction and Reference;
— Lot 3 — Children’s Fiction and Non-Fiction;
— Lot 4 — Audio Visual (AV) materials — CDs, DVDs, Games.
The spend information has been given in good faith, and is accurate to the best of our knowledge on the date of issuing the tender. The information should not be interpreted as an undertaking to purchase any goods or services to any particular value and does not form part of the Conditions of Tender or Conditions of Contract.

II.1.6)Common procurement vocabulary (CPV)

22100000, 92100000, 92500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Adult Fiction;
Lot 2 — Adult Non-Fiction and Reference;
Lot 3 — Children’s Fiction and Non-Fiction;
Lot 4 — Audio Visual (AV) materials — CDs, DVDs, Games.
Estimated value excluding VAT:
Range: between 56 000 000 and 72 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WSCC – 002999

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.11.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.11.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.9.2015

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