Security Services

Library Concierge and Security Services Norwich

The University of East Anglia Library is a 24/7, 365 working environment.

United Kingdom-Norwich: Security services

2016/S 041-067484

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of East Anglia
Norwich Research Park
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM
Telephone: +44 1603592728
E-mail: c.woodcroft@uea.ac.uk
Fax: +44 1603593526

Internet address(es):

General address of the contracting authority: http://www.uea.ac.uk

Address of the buyer profile: http://in-tendhost.co.uk/universityofeastanglia/aspx/Home

Further information can be obtained from: University of East Anglia
Norwich Research Park
Contact point(s): In-Tend
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of East Anglia
Norwich Research Park
Contact point(s): In-Tend
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/universityofeastanglia/aspx/Home

Tenders or requests to participate must be sent to: University of East Anglia
Norwich Research Park
Contact point(s): In-Tend
For the attention of: Claire Woodcroft
NR4 7TJ Norwich
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/universityofeastanglia/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education
Other: research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PURCON645 Library Concierge and Security Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Norwich.

NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of East Anglia Library is a 24/7, 365 working environment, the continued provision of a customer focused 24/7 service is important in maintaining the reputation of both the library and the University. This contract is for a combined Library concierge/ security service for the University Campus Library outside of the Library Staff contracted hours. The Library covers almost 8 000 square metres over 6 floors, at busy times there can be well over 400 people working in the building at any time during hours when the supplier will be on-duty.

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that the contract will be awarded for an initial period of 2 years with the option to extend up to a total contract duration of 4 years.
Estimated value excluding VAT:
Range: between 220 000 and 440 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the contract will be awarded for an initial period of 2 years with the option to extend up to a total contract duration of 4 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

References to these matters where applicable will be made in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

References to these matters where applicable will be made in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre qualification questionnaire.
Minimum level(s) of standards possibly required: Please refer to the pre qualification questionnaire.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please refer to the pre qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please refer to the pre qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PURCON645

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note that this procurement will be conducted via In-Tend our e-tendering portal. You will need to register with In-Tend free of charge if you wish to access the pre qualification questionnaire and tender documents. To register please go to https://in-tendhost.co.uk/universityofeastanglia/aspx/Home Follow the instructions on the system.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.2.2016