Library Management Services Platforms Framework
The Authority is supporting the Scottish Confederation of University Research Libraries (SCURL) in procuring Contractor(s) to a Ranked Framework Agreement for the supply and support of fully integrated Library Services Management Platform systems.
United Kingdom-Edinburgh: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
14 New Mart Road
For the attention of: Allan Doyle
EH14 1RL Edinburgh
Telephone: +44 1413313086
Fax: +44 1314428931
General address of the contracting authority: http://www.apuc-scot.ac.uk/home.htm
Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Dundee & Angus College
West College Scotland
Glasgow Clyde College
City of Glasgow College
North East College Scotland
New College Lanarkshire
Glasgow Kelvin College
Dumfries and Galloway College
Forth Valley College
Lews Castle College
Newbattle Abbey College
North Highland College
Sabhal Mor Ostaig
South Lanarkshire College
West Lothian College
Edinburgh Napier University
Glasgow Caledonian University
Glasgow School of Art
Queen Margaret University
Robert Gordon University
Royal Conservatoire of Scotland
UHI Millennium Institute
University of Aberdeen
University of Abertay Dundee
University of Dundee
University of Edinburgh
University of Glasgow
University of St Andrews
University of Stirling
University of Strathclyde
University of the West of Scotland
APUC Associate Member Institutions & Associated Bodies
The Scottish Confederation of University and Research Libraries and Members and Associated Bodies
The Royal Observatory, Edinburgh
The WS Society (The Signet Library), Edinburgh
Royal Botanic Garden Edinburgh Library and Archives
National Library of Scotland
National Museums of Scotland
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
A combination of these
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 and 14 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The Agreement will be in place for an initial period of 2 years with two consecutive 12-month options to extend and the maximum total duration of the Agreement is 4 years.
The Agreement will be available to the organisations listed in the Invitation to Tender including SCURL members and affiliated and associate organisations, and Advanced Procurement for Universities & Colleges (APUC) and its members, although there is no pre-commitment to use the agreement other than from the vanguard organisations named below.
A SCURL Task Force, convened between June 2013 and May 2014,concluded that procuring a Framework Agreement for Integrated Library Platform Systems would be worthwhile and a working group was established to progress this vision. In the spring of 2015 it was agreed that a ‘vanguard’ approach to procuring such a Framework Agreement should be adopted.
Heriot Watt University and Abertay University are the vanguard organisations.
Heriot Watt University (HWU), as the primary vanguard, provides the scenario against which bids will be evaluated on a Most Economically Advantageous (MEAT) basis and leads the evaluation of responses to the Invitation to Tender.
The top three Most Economically Advantageous Tenders will be admitted to the Framework Agreement and the top-ranked Tenderer will be appointed by BOTH Heriot Watt University (HWU) acting as the primary vanguard and Abertay University (AU) acting as the parallel vanguard.
Both universities require delivery and support of their next generation, fully integrated, cloud hosted Library Management Services Platforms to be concluded and the systems fully operational by July 2016 (including staff trained).
NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_3948 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)
48000000, 48160000, 48161000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 and 14 000 000 GBP
II.2.2)Information about options
Description of these options: The initial contract period is 30.11.2015 to 29.11.2017. Thereafter 2 annual options to extend the agreement for a further 12 months are exercisable at APUC’s discretion.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As detailed in the Invitation to Tender including:
Economic & Financial Standing
Conflict of Interest
Equality & Diversity.
III.2.2)Economic and financial ability
As described within the Invitation to Tender.
Minimum level(s) of standards possibly required: Bidders must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation etc.) that calls into question their financial / corporate standing, such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing.
Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank where they are below that statutory audit threshold.) Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
Where information is available to APUC that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.
As described in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Diversity and Equalities legislation
Health and Safety
Climate change regulations
Form of Tender (completion of)
Mandatory Technical Minimum requirements are included in the following categories:
— E-Resource Management
— Metadata Management
— Management Information
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 148-257533 of 1.8.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 4.9.2015 – 12:00
APUC, 14 New Mart Road, Edinburgh.
Section VI: Complementary information
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: