Library Management System Framework Black Country
The LMS work stream objectives are: To procure a shared LMS for the Black Country with a staged implementation process.
United Kingdom-Wolverhampton: Library software package
2016/S 197-355914
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Wolverhampton City Council
Civic Centre, St Peters Square
For the attention of: Mrs Allison Robertson
WV1 1RL Wolverhampton
United Kingdom
Telephone: +44 1902555691
E-mail: allison.robertson@wolverhampton.gov.uk
Internet address(es):
General address of the contracting authority: http://www.wolverhampton.gov.uk
Electronic access to information: www.wolverhamptontenders.com
Electronic submission of tenders and requests to participate: www.wolverhamptontenders.com
Further information can be obtained from: Wolverhampton City Council
Civic Centre, St Peters Square
For the attention of: Mrs Allison Robertson
WV1 1RL Wolverhampton
United Kingdom
Telephone: +44 1902555691
E-mail: allison.robertson@wolverhampton.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Wolverhampton City Council
Civic Centre, St Peters Square
For the attention of: Mrs Allison Robertson
WV1 1RL Wolverhampton
United Kingdom
Telephone: +44 1902555691
E-mail: allison.robertson@wolverhampton.gov.uk
Tenders or requests to participate must be sent to: Wolverhampton City Council
Civic Centre, St Peters Square
For the attention of: Mrs Allison Robertson
WV1 1RL Wolverhampton
United Kingdom
Telephone: +44 1902555691
E-mail: allison.robertson@wolverhampton.gov.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Dudley Metropolitan Borough Council
United Kingdom
Sandwell Metropolitan Borough Council
United Kingdom
Walsall Metropolitan Borough Council
United Kingdom
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UKG
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 10
Justification for a framework agreement, the duration of which exceeds four years: This Framework Agreement will have a maximum term of ten years to allow the
Authority and Other Contracting Bodies time to obtain the benefit of investment into the Services and enable the Authority and Other Contracting Bodies to purchase the Services from the Supplier separately at different stages as each contract for their current service provision expires.
II.1.5)Short description of the contract or purchase(s)
Reduce the cost of management and overheads in line with budgetary constraints
Redesign services to strip out duplication and unnecessary cost
Reduce the cost of services procured Improve the quality and breadth of library services
Ensure libraries are at the heart of their communities with services developed for the whole community not just those who can visit library buildings
In order to facilitate this, a number of specific work streams have been established — one of which is the procurement of a shared joint Library Management System (LMS) (and single library card) for the Black Country.
The LMS work stream objectives are: To procure a shared LMS for the Black Country with a staged implementation process
To provide a platform that will develop to improve the functionality of the system and meet future changes, including (but not limited to) a single library card and links with other systems
To ensure interoperability with key systems used across the Black Country
To enable the Black Country to deliver efficiencies in use of staff and deployment of stock
To enable the Black Country to improve service accessibility by providing self-service, automation and new access channels (e.g. e-mail, texting) for customers
To enable the Black Country to deliver the service from a wide variety of locations including non-library buildings and unstaffed sites using self-service technology
To safeguard and manage data to meet each of the authorities’ audit requirements
The scope of works will include:
To provide OPAC, cataloguing, acquisitions, circulation, cash management, and management information modules and any other modules to be agreed, to provide an efficient library service to our customers. To work with the four authorities and their Council’s I.T. strategic partners during the installation and configuration of the system. To work with the four library authorities and their partners to ensure the system meets their needs. To import data from existing systems and manipulate the data into an appropriate format for the LMS. To maintain the library system software and provide support as appropriate. To work with the Black Country to automate and re-engineer some key business processes, and train library staff to use the system efficiently. To work with the Black Country to ensure the OPAC offers more personalised services and contacts, and access to additional information and services, e.g., integration of eBooks. To provide interoperability with the various PC booking systems for validation; export of stock data to stock management tool such as Collection HQ, and exchange of financial data with the four council’s remote payment systems for online payments — please see the end of this document for a list of current linked systems. To provide interoperability with Axiell CALM (archives catalogue), the various council’s finance and CRM systems as a minimum — please see the end of this document for a list of current linked systems. To provide a system that will allow for each service/authority to keep customer, stock, OPAC and transactional data separate from the other authorities until an agreed means of sharing the system has been established. Integrating Dudley Schools Library Service into the Dudley Public Library Service as a separate branch. Integrating Walsall Schools Library Service into the Walsall Public Library Service as a separate branch. To go live in Dudley and Wolverhampton by August 2017.
This Invitation to Tender for the provision of a shared, totally managed and hosted LMS for all four Authorities is issued by Wolverhampton City Council acting on behalf of Black Country Libraries in Partnership The proposed framework Agreement is for a period of 5 years with the option to extend for 2 + 1 + 1 + 1 years up to a potential maximum period of 10 years.
II.1.6)Common procurement vocabulary (CPV)
48160000, 79995000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Reduce the cost of management and overheads in line with budgetary constraints
Redesign services to strip out duplication and unnecessary cost
Reduce the cost of services procured Improve the quality and breadth of library services
Ensure libraries are at the heart of their communities with services developed for the whole community not just those who can visit library buildings
In order to facilitate this, a number of specific work streams have been established — one of which is the procurement of a shared joint Library Management System (LMS) (and single library card) for the Black Country.
The LMS work stream objectives are: To procure a shared LMS for the Black Country with a staged implementation process
To provide a platform that will develop to improve the functionality of the system and meet future changes, including (but not limited to) a single library card and links with other systems
To ensure interoperability with key systems used across the Black Country
To enable the Black Country to deliver efficiencies in use of staff and deployment of stock
To enable the Black Country to improve service accessibility by providing self-service, automation and new access channels (e.g. e-mail, texting) for customers
To enable the Black Country to deliver the service from a wide variety of locations including non-library buildings and unstaffed sites using self-service technology
To safeguard and manage data to meet each of the authorities’ audit requirements
The scope of works will include:
To provide OPAC, cataloguing, acquisitions, circulation, cash management, and management information modules and any other modules to be agreed, to provide an efficient library service to our customers. To work with the four authorities and their Council’s I.T. strategic partners during the installation and configuration of the system. To work with the four library authorities and their partners to ensure the system meets their needs. To import data from existing systems and manipulate the data into an appropriate format for the LMS. To maintain the library system software and provide support as appropriate. To work with the Black Country to automate and re-engineer some key business processes, and train library staff to use the system efficiently. To work with the Black Country to ensure the OPAC offers more personalised services and contacts, and access to additional information and services, e.g., integration of eBooks. To provide interoperability with the various PC booking systems for validation; export of stock data to stock management tool such as Collection HQ, and exchange of financial data with the four council’s remote payment systems for online payments — please see the end of this document for a list of current linked systems. To provide interoperability with Axiell CALM (archives catalogue), the various council’s finance and CRM systems as a minimum — please see the end of this document for a list of current linked systems. To provide a system that will allow for each service/authority to keep customer, stock, OPAC and transactional data separate from the other authorities until an agreed means of sharing the system has been established. Integrating Dudley Schools Library Service into the Dudley Public Library Service as a separate branch. Integrating Walsall Schools Library Service into the Walsall Public Library Service as a separate branch. To go live in Dudley and Wolverhampton by August 2017.
This Invitation to Tender for the provision of a shared, totally managed and hosted LMS for all four Authorities is issued by Wolverhampton City Council acting on behalf of Black Country Libraries in Partnership The proposed framework Agreement is for a period of 5 years with the option to extend for 2 + 1 + 1 + 1 years up to a potential maximum period of 10 years.
Estimated value excluding VAT:
Range: between 800 000 and 2 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As set out in the tender documents.
III.2.3)Technical capacity
As set out in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 120.
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
Director of Governance
Wolverhampton City Council, Civic Centre, St Peters Square
WV1 1RL Wolverhampton
United Kingdom
E-mail: legal.support@wolverhampton.gov.uk
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice:
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