Library Management System Tender

The University of Lincoln is inviting tenders for the replacement of it’s Library Management System.

United Kingdom-Lincoln: Library management system

2015/S 165-301334

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Lincoln
Brayford Pool
Contact point(s): Procurement Department — Please do not contact the University of Lincoln directly to request involvement in this opportunity. All of the necessary documentation is available on the University’s e-tendering site at https://in-tendhost.co.uk/lincoln
For the attention of: Matthew Hird
LN6 7TS Lincoln
UNITED KINGDOM
Telephone: +44 1522886612
E-mail: mhird@lincoln.ac.uk

Internet address(es):

General address of the contracting authority: www.lincoln.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/lincoln/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

102 — Library System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Lincoln.

NUTS code UKF3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Lincoln is inviting tenders for the replacement of it’s Library Management System. The increasing complexity of the information world means that, now more than ever, the Library needs effective IT systems to meet the increasing demands of students and staff. The expectations of students and staff around the use of e-resources and mobile devices will require a modern Library Management System (LMS), given its central role as the link between Library Discovery, Reading Lists and other University IT systems.
The following process areas are in scope:
Acquisitions:
— Book selection/Ordering/ Payment,
— Cataloguing,
— Budget management.
Circulation and service desk:
— Reservations/Issue/Renewal/Returns/ Reminders
— Borrower accounts,
— Fines and fees,
— Access control,
— Reporting,
— Shelving/Stock control.

II.1.6)Common procurement vocabulary (CPV)

48161000, 48160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Following award of contract the implementation of the solution will commence in January 2016, the software licence and maintenance agreement (if delivered on premise) or the subscription and support service (if delivered via SaaS) will run for a period of 5 years from the go live date of the application, or the delivery of the live SaaS service respectively. There will be an option for the University to extend the contract for 5 further periods of 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 2.1.2016. Completion 31.8.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be provided in the Invitation to Tender if such securities are required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the Invitation to Tender or Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of separate economic operators as a consortium to take a particular legal form or to require a single economic operator to take primary liability or to require each operator to undertake joint and several liability (if relevant).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Minimum standards are set out in the Invitation to Tender (ITT) which can be obtained form the electronic tendering portal address in secion I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Are set out in the ITT which can be obtained form the electronic tendering portal address in secion I.1.
Minimum level(s) of standards possibly required: Minimum standards are set out in the Invitation to Tender (ITT) which can be obtained form the electronic tendering portal address in secion I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Are set out in the Invitation to Tender (ITT) which can be obtained form the electronic tendering portal address in secion I.1.
Minimum level(s) of standards possibly required:
Minimum standards are set out in the Invitation to Tender (ITT) which can be obtained form the electronic tendering portal address in secion I.1.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

102

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.9.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.9.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The information and/or documents for this opportunity are only available by visiting the e-tendering portal referred to in I.1 of this notice and accessing the Tenders tab and clicking on current. If you have not already done so, you will need to register on this site to access the Invitation to Tender and associated documentation.

If you are already registered you will not need to register again, simply use your existing user-name and password. If you have any questions on how to use this website please contact the In-Tend Support Team via support@in-tend.com or call them on +44 8455578079 or +44 1144070065.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision.
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.8.2015