Library Management System Tender
The University of Lincoln is inviting tenders for the replacement of it’s Library Management System.
United Kingdom-Lincoln: Library management system
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Lincoln
Contact point(s): Procurement Department — Please do not contact the University of Lincoln directly to request involvement in this opportunity. All of the necessary documentation is available on the University’s e-tendering site at https://in-tendhost.co.uk/lincoln
For the attention of: Matthew Hird
LN6 7TS Lincoln
Telephone: +44 1522886612
General address of the contracting authority: www.lincoln.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/lincoln/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Lincoln.
NUTS code UKF3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The following process areas are in scope:
— Book selection/Ordering/ Payment,
— Budget management.
Circulation and service desk:
— Reservations/Issue/Renewal/Returns/ Reminders
— Borrower accounts,
— Fines and fees,
— Access control,
— Shelving/Stock control.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
Description of these options: Following award of contract the implementation of the solution will commence in January 2016, the software licence and maintenance agreement (if delivered on premise) or the subscription and support service (if delivered via SaaS) will run for a period of 5 years from the go live date of the application, or the delivery of the live SaaS service respectively. There will be an option for the University to extend the contract for 5 further periods of 1 year.
II.2.3)Information about renewals
Number of possible renewals: 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Minimum standards are set out in the Invitation to Tender (ITT) which can be obtained form the electronic tendering portal address in secion I.1.
Are set out in the Invitation to Tender (ITT) which can be obtained form the electronic tendering portal address in secion I.1.
Minimum level(s) of standards possibly required:
Minimum standards are set out in the Invitation to Tender (ITT) which can be obtained form the electronic tendering portal address in secion I.1.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The information and/or documents for this opportunity are only available by visiting the e-tendering portal referred to in I.1 of this notice and accessing the Tenders tab and clicking on current. If you have not already done so, you will need to register on this site to access the Invitation to Tender and associated documentation.
If you are already registered you will not need to register again, simply use your existing user-name and password. If you have any questions on how to use this website please contact the In-Tend Support Team via firstname.lastname@example.org or call them on +44 8455578079 or +44 1144070065.
VI.4.2)Lodging of appeals
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: