Library Management System Tender
The existing core system is based on Capita’s (formerly Talis) Alto service, alongside a combination of Capita’s Prism and EBSCO’s Discovery Service for catalogue access and search.
United Kingdom-Preston: Library management system
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Central Lancashire
Purchasing Office, Sizer House
For the attention of: Alison Thomas
PR1 7DR Preston
Telephone: +44 1772892221
General address of the contracting authority: https://in-tendhost.co.uk/universitycentrallancs/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Preston, Lancashire.
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The existing core system is based on Capita’s (formerly Talis) Alto service, alongside a combination of Capita’s Prism and EBSCO’s Discovery Service for catalogue access and search. We do not currently have an electronic resource management (ERM) product. The Capita/Talis system has been in place for over 10 years, with a number of customised integrations and enhancements, for example to work seamlessly with the library’s 3M machines for automated issue and return, which have been implemented over time to meet the University’s needs.
The University is seeking to adopt a Unified Library Management System to exploit new technologies being offered; to maximise potential efficiencies in work-flows and processes; to ensure rapid, seamless delivery and value for money; to enhance the student’s learning experience; and free up resources to meet new University information needs.
The Library environment has significantly changed over the past decade as the needs and expectations of its increasingly digital-native student population evolve. Although we do not expect print and hard-copy collections to disappear, there is no doubt the balance of electronic vs print will continue to shift toward the digital.
The University is therefore seeking to acquire a system which will continue to support this shift, effectively manage its e-resources including meta-data and licenses and support a high quality service provision to staff, students and other library users. In doing so the key aim is to create more efficient processes and work-flows, and by making these efficiencies ensure services are delivered in a seamless, timely and effective manner and further improve ease of use and accessibility to information.
The successful contractor/s will be required to work within the University’s policies and practices and will be required to enter into a formal contract with the University for the provision of a Library Management system for a period of 36 months from the 1.8.2017, with an option for a further two 12 month extensions subject to satisfactory performance review after each 12 month period. The contract will be based on the University’s standard terms and conditions (as attached to Appendix 5 of this Invitation to Tender) but subject to final clarifications with the successful contractor. Final clarifications will be limited to advising which of the three sets of terms are most appropriate as this will depend on the solution chosen. Major amendments will not be permissible (e.g. changes to liability). This Tender Specification, the chosen terms and the University’s written acceptance thereof, will be used to form an agreement with the successful contractor.
Please also be aware that, given funding limitations, it may be possible that the University decides to only contract for part of the support outlined in this Invitation to Tender.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
Description of these options: Option to extend for extend for a further 2 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.2.2)Economic and financial ability
Please refer to tender document.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice: