Library Management System Tender – Greater Manchester

Library Management System Tender – Greater Manchester

Library Management System to Continue and Improve the Library Service Across GM.

United Kingdom-Stretford: Software package and information systems

2019/S 039-088372

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Trafford Council on behalf of AGMA, Blackburn and Blackpool Councils
Trafford Town Hall, Talbot Road
Stretford
M32 0TH
United Kingdom
Contact person: Mr Philip Stephens
Telephone: +44 1619121616
E-mail: philip.stephens@star-procurement.gov.uk
NUTS code: UKD
Internet address(es):Main address: http://www.trafford.gov.uk/

Address of the buyer profile: http://www.trafford.gov.uk/

I.1)Name and addresses

Rochdale Metropolitan Borough Council
Number One Riverside, Smith Street
Rochdale
OL16 1XU
United Kingdom
Contact person: procurement@star-procurement.gov.uk
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Salford Community Leisure
Civic Centre, Chorley Road, Swinton
Manchester
M27 5DA
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Blackpool Council, Blackpool Libraries
Communications and Regeneration Directorate, Blackpool Central Library, Queen Street
Blackpool
FY1 1PX
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Blackburn with Darwen Borough Council
King William Street
Blackburn
BB1 7DY
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Wigan Council
Town Hall
Wigan
WN1 1YN
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Manchester City Council
Libraries, Galleries and Culture, Town Hall, Albert Square
Manchester
M60 2LA
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Bury Council
Town Hall, Knowsley Street
Bury
BL9 0SW
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Oldham Council
Oldham Library and Life Long Learning Centre, Greaves Street
Oldham
OL1 1UT
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Bolton Council
The Town Hall, Victoria Sqaure
Bolton
BL1 1RU
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Tameside MBC
Wellington Road, Ashton Under Lyne
Tameside
OL6 6DL
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.1)Name and addresses

Stockport MBC
Fred Perry House, Edward Street
Stockport
SK1 3UR
United Kingdom
E-mail: procurement@star-procurement.gov.uk
NUTS code: UKDInternet address(es):Main address: http://www.trafford.gov.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Library Management System (LMS) to Continue and Improve the Library Service Across GM

Reference number: DN383273

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Greater Manchester Libraries is made up of the 10 Greater Manchester Local Authorities (Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford and Wigan) and 2 associate Local Authorities (Blackburn with Darwin and Blackpool). 9 of these 12 authorities (not Bury, Wigan and Blackpool) already form the GM Libraries LMS Consortium. Trafford Council acting on behalf of these Councils are seeking a single supplier for the provision of a Library Management System.that will be used to both underpin library services locally and enhance collaboration across the city region.

II.1.5)Estimated total value

Value excluding VAT: 1 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD
Main site or place of performance:

Various Council within the Greater Manchester area.

II.2.4)Description of the procurement:

Open OJEU Tender for a GM Library Management System. The new system will help to continue and improve the library service across GM. Since 2012/13 there has been closer working between the majority the GM libraries that has been underpinned by the shared management system, the use of which has expanded to include GM authorities plus Blackburn. This system has allowed improved services to be offered to residents of the city region and there is a desire for this to develop further.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social Value / Weighting: 15
Quality criterion – Name: Quality / Weighting: 55
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend up to 2 years on an annual basis.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Greater Manchester Libraries intend to enter into a longer term contract to ensure that there is continuous service provision and development. This will enable better supplier relationships and collaboration. Additionally a longer contract will reduce expenditure incurred by changing suppliers.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 25/03/2019
Local time: 12:00
Place:

Sale Waterside.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Trafford Council
Trafford Town Hall, Talbot Road
Stretford
M32 0TH
United Kingdom
Telephone: +44 1519121616
E-mail: philip.stephens@star-procurement.gov..ukInternet address: http://www.trafford.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/02/2019

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