Library Stock Supply – Derbyshire County Council

Library Stock Supply – Derbyshire County Council

The contract is for the supply of library stock to Derbyshire County Council, Derby City Council, Inspire and Nottingham City Council.

United Kingdom-Matlock: Library books

2016/S 182-327242

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
For the attention of: Nicola Wood
DE4 3AG Matlock
United Kingdom
Telephone: +44 1629536285
E-mail: nicola.wood2@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Derby City Council
Corporation Street
DE1 2FS Derby
United Kingdom

Inspire Culture, Learning, Libraries
Inspire HQ, Glaisdale Parkway
NG8 4GP Nottingham
United Kingdom

Nottingham City Council
Loxley House, Station Street
NG2 3NG Nottingham
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CTP 790 Provision of Library Stock Supply.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the supply of library stock to Derbyshire County Council, Derby City Council, Inspire and Nottingham City Council.

II.1.6)Common procurement vocabulary (CPV)

22113000, 30234400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Supply of Adult Fiction and Non Fiction Books.
Lot 2 — Supply of Children’s Fiction and Non Fiction Books.
Lot 3 — Supply of DVD’s.
The successful Contractor for each lot will be expected to enter into a separate contract with each of the Partners of the consortium.
The Partners are as follows:
Derbyshire County Council;
Derby City Council — Lot 1 and Lot 2 Only;
Inspire;
Nottingham City Council.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of Adult Fiction and Non Fiction Books

1)Short description

To supply adult fiction and non fiction books.

2)Common procurement vocabulary (CPV)

22113000

3)Quantity or scope

Estimated value excluding VAT: 34 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Supply of Children’s Fiction and Non Fiction Books

1)Short description

To supply children’s fiction and non fiction books.

2)Common procurement vocabulary (CPV)

22113000

3)Quantity or scope

Estimated value excluding VAT: 2 140 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Supply of DVD’s

1)Short description

Supply of DVD’s.

2)Common procurement vocabulary (CPV)

30234400

3)Quantity or scope

Estimated value excluding VAT: 460 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CTP 790

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.10.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.10.2016 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 18.10.2016 – 11:00

Place:

Matlock, Derbyshire.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Senior Officer of Derbyshire County Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 Month.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Michelle Smith
County Hall
DE4 3AG Matlock
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will operate a minimum 10 (or 15 calendar day if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section I.1). If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.9.2016

 

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