Lift and Escalator Refurbishment London

Lift and Escalator Refurbishment London

Lift and escalator refurbishment, call outs and servicing of the Council’s properties.

United Kingdom-Croydon: Lifts

2015/S 193-349069

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Croydon
12A Bernard Weatherill House, 8 Mint Walk
Contact point(s): procurement@croydon.gov.uk
For the attention of: Procurement
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@croydon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.croydon.gov.uk

Address of the buyer profile: http://www.londontenders.org

Electronic access to information: www.londontenders.org

Electronic submission of tenders and requests to participate: www.londontenders.org

Further information can be obtained from: London Borough of Croydon
12A Bernard Weatherill House, 8 Mint Walk
Contact point(s): procurement@croydon.gov.uk
For the attention of: Procurement
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@croydon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Croydon
12A Bernard Weatherill House, 8 Mint Walk
Contact point(s): procurement@croydon.gov.uk
For the attention of: Procurement
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@croydon.gov.uk

Tenders or requests to participate must be sent to: London Borough of Croydon
12A Bernard Weatherill House, 8 Mint Walk
Contact point(s): procurement@croydon.gov.uk
For the attention of: Procurement
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@croydon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

489/2015 -Planned Maintenance and Improvements — Lift and escalator refurbishment, call outs and servicing of the Council’s properties.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is seeking expressions of interest from suitably qualified and experienced service providers to enter into a single provider contract to deliver servicing, maintenance and refurbishment of lifts and escalators within the housing and corporate building stock with the option to include schools on an individual basis. This is to be provided on a 24 hour, 7 day a week, 365 day of the year basis. Further details are provided within the Information Pack via the London tender portal (www.londontenders.org).

The scope of works is anticipated to be in the region of 8 000 000 GBP-11 000 000 GBP over 14 years; however, there is no guarantee of any value of orders over the course of the Term Programme.
The length of the contract is initially for five (5) years with the option to extend for a further 3 + 3 + 1 + 1 + 1 years, resulting in a possible maximum contract period of fourteen (14) years.
The Council proposes to use the Restricted procedure for the purposes of procuring the contract and the tenders will be evaluated on the basis of achieving the most economically advantageous tender (MEAT) in the opinion of the Council.
It is also intended that the Contract be part of the Council’s wider focus on ensuring that its economic activity is a catalyst for regeneration within the London Borough of Croydon so as to ensure Croydon as a place benefits from the expenditure related to the contract and changes people’s lives for the better. The successful service provider will therefore be required to contribute to achieving these objectives and contract performance conditions may be imposed which relate to social value considerations including supporting employment, creating apprenticeships, supporting priority groups, supporting business growth, supporting education to employment, supporting the community and governance. The technical capability of candidates to meet these requirements will also be assessed at the pre-qualification stage. Further details will be provided in the pre-qualification documents and ITT stage documents.
The Council proposes to enter into a form of contract with the successful provider based on the ACA Standard for of Term Partnering Contract 2005 (Amended 2008), as further amended by the Council.
The Council requires the successful Service Provider to comply with the London Living Wage.
All potential suppliers are advised to read the supporting documents listed on the e-Tender portal prior to responding to the Pre-Qualification Questionnaire (PQQ).
The Council considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006, as amended by the ‘Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014’, may apply to this contract. The purpose of TUPE is to preserve continuity of employment and to safeguard employment rights of all employees whose employment transfers to a new employer as a result of a relevant transfer.
Estimated cost excluding VAT: 8 000 000 GBP-11 000 000 GBP over 14 years.

II.1.6)Common procurement vocabulary (CPV)

42416100, 42416120, 42416130, 42416200, 42416210, 42416300, 42416400, 42416500, 45313000, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated costs excluding VAT:
Range: 8 000 000 GBP-11 000 000 GBP over 14 years.
Estimated value excluding VAT:
Range: between 8 000 000 and 11 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract term will be for 5 years although the Council has the option to extend the term by up to 5 successive periods of 3 years, 3 years, 1 year, 1 year, 1 year (3 + 3 + 1 + 1 + 1) up to a maximum period of fourteen (14) years.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details will be set out in the Contract Documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful provider and its supply chain will be required to participate in the achievement of social and/or environmental policy objectives relating to (but not exclusive to) recruitment, volunteering, apprenticeships, employment and training, priority groups, community benefits and supply chain initiatives for Small Medium Enterprises (SMEs). Accordingly, the contract performance conditions may relate in particular to social value considerations to be detailed in the contract documents. There will be a requirement to apply the London Living Wage in their employment terms and conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the Directive 2014/24/EU. This questionnaire is available electronically from the London Tender Portal at:www.londontenders.org and must be returned in electronic format to the London Tender Portal at: www.londontenders.org by the date stipulated in IV.3.4) Minimum levels of standards required are set out in the PQQ.

Minimum level(s) of standards possibly required: Please refer to the PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the Directive 2014/24/EU. This questionnaire is available electronically from the London Tender Portal at: www.londontenders.org and must be returned in electronic format to the London Tender Portal at: www.londontenders.org by the date stipulated in IV.3.4) There is a minimum standard for the financial turnover of companies applying as follows: 1 400 000 GBP per annum for each of the recent 2 years (2013/2014 and 2014/2015).Minimum level(s) of standards possibly required:
There will be a minimum level of required insurances at the commencement of the contract as follows:
— Professional insurance level to be capped to annual aggregate limit 2 000 000 GBP,
— Public Liability (Third Party) Insurance: 5 000 000 GBP per claim arising out of any 1 occurrence,
— Employers (Compulsory) Liability Insurance: 5 000 000 GBP per claim arising out of any 1 occurrence.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Following evaluation of the Pre-Qualification Questionnaire (PQQ) the five (5) providers with the highest scores will be Invited to Tender (ITT).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

489/2015 PMI-LF
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council reserves the right, subject to the provisions of the Public Contracts Regulations 2015 and other rules governing public procurement, to change without notice the basis of any part of the procurement process or to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process. The Council will be hosting a Bidder Briefing Event in Central Croydon on 12.10.2015 from 10:00-12:30. Attendance will be limited to 3 delegates per candidate. To register an interest in attending the event and for further details, please refer to: http://www.londontenders.org

Expression of Interest and Submission Particulars:
If you wish to register an interest in this contract, please follow the steps below:

— Register your company free of charge via the link below: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

— Await acceptance. You will receive an email confirming your username and password for the London Tenders Portal,
— Use your username and password to log into the London Tenders Portal and register your interest in the relevant contract: (489/2015/DASHH),

— Shortly after you have registered your interest, you will receive a 2nd email containing a link to access the pre-qualification questionnaire documentation,

— All questions and queries ‘Discussion’ area, regarding the procurement must be posted via the London Tenders Portal. You must submit your completed questionnaire via the Authority’s e-Tendering portal at: www.Londontenders.org no later than the date detailed in IV.3.4) Completed questionnaires may be submitted at any time before the closing date. Please note that completed questionnaires received after the closing date may be rejected. Potential providers must keep their contact details on the portal up to date or they will be unable to receive communications from the Council. A bidders briefing event will take place on the 12.10.2015. For further details or to book a place at this event, please raise a discussion in the ‘Discussion’s’ area on the London Tenders Portal (www.londontenders.org).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Croydon
12a Bernard Whetherill House, 8 Mint Walk
CR0 1EA Croydon
UNITED KINGDOM
E-mail: procurement@croydon.gov.uk
Telephone: +44 2084071318

Body responsible for mediation procedures

London Borough of Croydon
12a Bernard Whetherill House, 8 Mint Walk
CR0 1EA Croydon
UNITED KINGDOM
E-mail: procurement@croydon.gov.uk
Telephone: +44 2084071318

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts and Tribunal Service
Tribunal Service High Court, Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

VI.5)Date of dispatch of this notice:

1.10.2015

Enjoyed this post? Share it!