Lift Consultancy Services 2015 – 2020

Lift Consultancy Services 2015 – 2020

Port of Leith Housing Association (PoLHA) wishes to appoint a consultant for up to 5 years to assist with stock management, condition survey and assist/advise with procurement.

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


Port of Leith Housing Association Ltd

108 Constitution Street, Leith,

Edinburgh

EH6 6AZ

UK

Jonathan Smith

+44 1315540403

jonathan.smith@polha.co.uk

+44 1315551504
http://www.polha.co.uk/
www.publiccontractsscotland.gov.uk
www.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained


Port of Leith Housing Association Ltd

108 Constitution Street, Leith,

Edinburgh

EH6 6AZ

UK

Jonathan Smith

+44 1315540403

jonathan.smith@polha.co.uk

+44 1315551504
http://www.polha.co.uk/

1.3

Completed documents must be returned to:


Port of Leith Housing Association Ltd

108 Constitution Street, Leith,

Edinburgh

EH6 6AZ

UK

Jonathan Smith

+44 1315540403

procurement@polha.co.uk

+44 1315551504
http://www.polha.co.uk/

2 Contract Details

2.1

Title

Lift Consultancy Services 2015-2020

2.2

Description of the goods or services required

Port of Leith Housing Association (PoLHA) wishes to appoint a consultant for up to 5 years to assist with stock management, condition survey and assist/advise with procurement and project management of replacement/modernisation works to current passenger lift stock.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=419934.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

151111 Construction Consultancy- Mechanical Engineering

160 Edinburgh & Lothians

2.4

Total quantity or scope of tender

The Association’s lift portfolio currently consists of 57 lifts. This is made up of traction and hydraulic component lifts, a number of which are now over 20 years old and are now in need of upgrade as well as ongoing maintenance.

Scope of Services Required:

• Audit of current refurbishment specification and contract.

• Audit of current maintenance contract – 3 year contract + 2 year option.

• Inspection of all sites based using Lifecycle Costing and Stock Condition Surveys.

• Stock Condition Survey report.

• Assist in the procurement of a new passenger lift maintenance contract

• Conduct Lift Maintenance Audits

• Prepare Modernisation & Replacement Proposals

• Created Detailed Design, Cost Estimate and Tendering documentation for lift refurbishment & replacement projects

• Contract Administration and Site Supervision of replacement and refurbishment contracts

• Legislation Training for Association Staff

3 Conditions for Participation

3.1

Minimum standards and qualification required

The main assessment criteria on which the proposals will be assessed are:

• Cost 60%

• Quality 40%

Bidders should note that failure to achieve 50% of the total available quality score will result in the tender being set aside from further consideration.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
01-12-2015  Time  12:00

c) Estimated award date 01-02-2016

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(SC Ref:419934)

5.2

Additional Documentation

Lift Consultancy Service 2015-2020 – Brief
Lift Consultancy Service 2015-2020 – Quality Assessment

5.3

Publication date of this notice

06-11-2015

Express an interest online

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