Lift Maintenance Contract 2016 – 2021

Lift Maintenance Contract 2016 – 2021

There are circa 90 lifts of various types, age, size and specification.

United Kingdom-Sheffield: Lift-maintenance services

2015/S 237-430583

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Hallam University
City Campus, Howard Street
Contact point(s): All correspondence is to be submitted via the Sheffield Hallam University Intend Electronic Tendering Portal
For the attention of: Jonathan Telling
S1 1WB Sheffield
UNITED KINGDOM
E-mail: j.telling@shu.ac.uk

Internet address(es):

General address of the contracting authority: http://www.shu.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: University / Higher Education

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

1516-30-FDR-JT Lift Maintenance Contract 2016 – 2021.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Sheffield Hallam University is based on 2 sites. City Campus is based within the City Centre and Collegiate Campus which is 2 miles away on Ecclesall Road, Sheffield. The University occupies 64 buildings across the 2 sites and within these buildings, there are circa 90 lifts of various types, age, size and specification. A schedule of the lifts to be included at the commencement of the maintenance contract is provided as an appendix to the Pre Qualification Questionnaire provided as part of this procurement.

NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

1516-30-FDR-JT Lift Maintenance Contract 2016-2021.
The University wishes to appoint a contractor to supply the above services.
Our requirement is as detailed in the Pre Qualification Questionnaire (PQQ) and Appendix containing supporting information. The PQQ must be completed and submitted via this e-tendering system by 12:00 on Monday, 18.1.2016.
To view copies of the tender documents, you must click on ‘View Tender Details’ and then click on ‘Express Interest’. The documents will then be sent to the ‘My Tenders’ section of the supplier portal.
If submitting correspondence you must ensure that you select the correct tender. Correspondence submitted against the wrong tender may not be answered. The University accepts no liability for failure to reply to incorrectly submitted correspondence.

II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will cover the planned preventative maintenance, repairs and call outs to circa 90 lifts to the City and Collegiate Campus. The contract duration will be for an initial period of 3 years with an option to extend up to a maximum of 5 years in annual increments. The estimated contract value is not guaranteed.
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract duration will be for an initial period of 3 years with options to extend at the employer’s discretion up to a maximum of 5 years in annual increments.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Services will be funded by University funds. Payment terms will be 30 days from receipt of invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group or consortia bid, each company or firm in the bid will be jointly and severally responsible for the due performance of the agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the PQQ and appendix.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ and appendix.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ and appendix.
Minimum level(s) of standards possibly required: A minimum turnover requirement applies as set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ and appendix.
Minimum level(s) of standards possibly required:
As set out in the PQQ and appendix.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1516-30-FDR-JT

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.1.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.1.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 29.2.2016

Place:

Sheffield Hallam University — Electronic returns opened via In-tend electronic tendering portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The PQQ must be downloaded from the University’s e-tendering system: https://in-tendhost.co.uk/sheffieldhallamuniversity

Meetings will not be held to discuss the contract or this pre-qualification phase. Queries in connection with the PQQ must be communicated via the In-tend system.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sheffield Hallam University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.12.2015

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