Lift Maintenance Contract Across England

Lift Maintenance Contract Across England

Contract for the Servicing and Maintenance of Lifts and Other Lifting and Disabled Access Equipmen.

United Kingdom-London: Lift-maintenance services

2017/S 045-082685

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Clarion Housing Group Limited
Level 6, More London, Tooley Street
London
SE1 2DA
United Kingdom
E-mail: Clarion.Tenders@ClarionHg.com
NUTS code: UKI
Internet address(es):Main address: https://www.clarionhg.com/

Address of the buyer profile: https://www.delta-esourcing.com/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.delta-esourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: registered provider of social housing

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Servicing and Maintenance of Lifts and Other Lifting and Disabled Access Equipment.

Reference number: 2390

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

Clarion Housing procurement for the Servicing and Maintenance of Passenger lifts, communal installations, stair lifts and other lifting and disabled access equipment. This procurement covers lifts and Disabled Access Equipment within the Ex-Circle Stock only, providing scheduled maintenance, replacement components and repairs up to the value of 300 GBP (excluding VAT.) Clarion Housing is seeking to award the contract to a supplier for the goods and/or services.

II.1.5)Estimated total value

Value excluding VAT: 6 850 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The authority will only permit one (1) supplier to be awarded a maximum of two (2) Lot This decision will be based on the overall most economically advantageous combination to the Authority. Further details are provided in the procurement documents.

II.2)Description

II.2.1)Title:

North (include SW England) and East England

Lot No: 1

II.2.2)Additional CPV code(s)

33192600
44115600

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

The Service relates to the following:

Passenger lifts, Stairlifts and other lifting equipment:

The passenger lift and individual lift servicing and breakdown repair contractor (‘the service provider’) will be responsible for providing a comprehensive passenger lift and individual lift servicing and breakdown repair service to all installations covered by this contract.

The service will include the inspection and servicing of installations and appliances, the diagnosis and repair of faults (including any associated electrical or building work) and the provision of a complete 24 hour emergency service outside normal working hours every day of the year.

The emergency service must be provided 365 days per year (366 days in a leap year).

Clarion Housing employs other service providers to carry out other repairs and maintenance work. The service provider will be expected to work with and support these other service providers where necessary.

Clarion Housing is seeking to appoint a service provider that has a proven track record of delivering passenger lift servicing and breakdown repair services of the highest quality in resident focused environments. Service providers need to demonstrate that they are using the latest technology to ensure that they operate very efficiently and are able to provide services that are very good value for money. They will be required to interface their management software with Clarion Housing’s management system, Promaster 4. They must also demonstrate that they are procuring materials effectively and efficiently.

We are keen to work with the service provider to explore what preventative maintenance could be carried out to reduce the demand for breakdown repairs.

The price framework shall provide for a fixed fee per site for servicing and planned maintenance with a schedule of rates for repair, replacements or renewal.

The servicing and maintenance of passenger and stair lifts in the ex Circle stock is across 3 regions. The number of lifts is likely to increase over the coming years as provision of lifts will be an integral part of a majority of the new development pipeline. The Development team will be engaged during the mobilisation period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The option of one (1) extension of two (2) years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option of one (1) extension of two (2) years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated total contract value is based on: the initial contract term of 24 months, the optional extension of 24 months, the potential to include other properties from contracts (e.g. where contracts fail or unexpectedly end), the potential to add additional properties within the contract area and the potential for the service provider to install new installations in emergency situations.

II.2)Description

II.2.1)Title:

North London

Lot No: 2

II.2.2)Additional CPV code(s)

33192600
44115600

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

The Service relates to the following:

Passenger lifts, Stairlifts and other lifting equipment:

The passenger lift and individual lift servicing and breakdown repair contractor (‘the service provider’) will be responsible for providing a comprehensive passenger lift and individual lift servicing and breakdown repair service to all installations covered by this contract.

The service will include the inspection and servicing of installations and appliances, the diagnosis and repair of faults (including any associated electrical or building work) and the provision of a complete 24 hour emergency service outside normal working hours every day of the year.

The emergency service must be provided 365 days per year (366 days in a leap year).

Clarion Housing employs other service providers to carry out other repairs and maintenance work. The service provider will be expected to work with and support these other service providers where necessary.

Clarion Housing is seeking to appoint a service provider that has a proven track record of delivering passenger lift servicing and breakdown repair services of the highest quality in resident focused environments. Service providers need to demonstrate that they are using the latest technology to ensure that they operate very efficiently and are able to provide services that are very good value for money. They will be required to interface their management software with Clarion Housing’s management system, Promaster 4. They must also demonstrate that they are procuring materials effectively and efficiently.

We are keen to work with the service provider to explore what preventative maintenance could be carried out to reduce the demand for breakdown repairs.

The price framework shall provide for a fixed fee per site for servicing and planned maintenance with a schedule of rates for repair, replacements or renewal.

The servicing and maintenance of passenger and stair lifts in the ex Circle stock is across 3 regions. The number of lifts is likely to increase over the coming years as provision of lifts will be an integral part of a majority of the new development pipeline. The Development team will be engaged during the mobilisation period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The option of one (1) extension of two (2) years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option of one (1) extension of two (2) years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated total contract value is based on: the initial contract term of 24 months, the optional extension of 24 months, the potential to include other properties from contracts (e.g. where contracts fail or unexpectedly end), the potential to add additional properties within the contract area and the potential for the service provider to install new installations in emergency situations.

II.2)Description

II.2.1)Title:

South England and South London

Lot No: 3

II.2.2)Additional CPV code(s)

33192600
44115600

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

South East (England).

II.2.4)Description of the procurement:

The Service relates to the following:

Passenger lifts, Stairlifts and other lifting equipment:

The passenger lift and individual lift servicing and breakdown repair contractor (‘the service provider’) will be responsible for providing a comprehensive passenger lift and individual lift servicing and breakdown repair service to all installations covered by this contract.

The service will include the inspection and servicing of installations and appliances, the diagnosis and repair of faults (including any associated electrical or building work) and the provision of a complete 24 hour emergency service outside normal working hours every day of the year.

The emergency service must be provided 365 days per year (366 days in a leap year).

Clarion Housing employs other service providers to carry out other repairs and maintenance work. The service provider will be expected to work with and support these other service providers where necessary.

Clarion Housing is seeking to appoint a service provider that has a proven track record of delivering passenger lift servicing and breakdown repair services of the highest quality in resident focused environments. Service providers need to demonstrate that they are using the latest technology to ensure that they operate very efficiently and are able to provide services that are very good value for money. They will be required to interface their management software with Clarion Housing’s management system, Promaster 4. They must also demonstrate that they are procuring materials effectively and efficiently.

We are keen to work with the service provider to explore what preventative maintenance could be carried out to reduce the demand for breakdown repairs.

The price framework shall provide for a fixed fee per site for servicing and planned maintenance with a schedule of rates for repair, replacements or renewal.

The servicing and maintenance of passenger and stair lifts in the ex Circle stock is across 3 regions. The number of lifts is likely to increase over the coming years as provision of lifts will be an integral part of a majority of the new development pipeline. The Development team will be engaged during the mobilisation period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 330 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The option of one (1) extension of two (2) years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option of one (1) extension of two (2) years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated total contract value is based on: the initial contract term of 24 months, the optional extension of 24 months, the potential to include other properties from contracts (e.g. where contracts fail or unexpectedly end), the potential to add additional properties within the contract area and the potential for the service provider to install new installations in emergency situations.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As stated in the procurement documents.

III.2.2)Contract performance conditions:

Contract Performance Conditions as stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/04/2017
Local time: 12:00
Information about authorised persons and opening procedure:

Tenders opened electronically using the Delta eSourcing portal; www.delta-esourcing.com

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

1.1.2019 or 1.1.2021 if extension option taken.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=242261606

GO Reference: GO-201732-PRO-9714221.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WCA 2LL
United KingdomInternet address:https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
Strand
London
WC21 2LL
United KingdomInternet address:https://www.justice.gov.uk/
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Crown Commercial Service
Roseberry Court
Norwich
NR7 0HS
United KingdomInternet address:https://www.gov.uk/government/organisations/crown-commercial-service

VI.5)Date of dispatch of this notice:

02/03/2017

 

Related Posts

Replacement Lift Contract Huddersfield

Colchester Borough Council Lift Maintenance Contract

Maintenance and Servicing of Lifts for Tayside Procurement Consortium

University of Edinburgh Lift Consultant Tender

Passenger Lift Refurbishment Contract Canterbury

Enjoyed this post? Share it!