Lift Maintenance Service for City of London Corporation

Lift Maintenance Service for City of London Corporation

The City of London Corporation is currently retendering the lift maintenance service provision across a number of property portfolios.

United Kingdom-London: Lift-maintenance services

2018/S 182-412420

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City of London Corporation
Guildhall
London
EC2P 2EJ
United Kingdom
Telephone: +44 2076063030
E-mail: Jade.marjurum@cityoflondon.gov.uk
NUTS code: UKI
Internet address(es):Main address: www.cityoflondon.gov.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Lift Maintenance Service

Reference number: 17_298FS

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

The City of London Corporation is currently retendering the lift maintenance service provision across a number of property portfolios, which include the following requirements/lots detailed below:

— Lot 1: Corporate Property Portfolio,

— Lot 2: Millennium Inclinator,

— Lot 3: Residential Portfolio.

II.1.5)Estimated total value

Value excluding VAT: 3 652 450.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lift Maintenance Service — Corporate

Lot No: 1

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The City of London is tendering the provision of a Lift maintenance and service contract for its Corporate portfolio; this includes a diverse range of lifts in respect of both manufacturer, use and location. The contract makes provision for both a Planned Preventive Maintenance (PPM) schedule and a reactive maintenance service. There is also requirement to provide and include for a 24 hour emergency call out and monitoring service.

The Corporate estate is compromised of office buildings, public buildings and iconic venues within the City of London with cultural and historical significance these include: Guildhall, Tower Bridge, Barbican Centre, Central Criminal Court (Old Bailey) and Markets (such as Smithfield and Billingsgate). The lifts serving these sites are predominantly passenger lifts but goods lifts may also feature; another distinguishing factor is that the lifts provide a service to employees of the City of London Corporation, tenants of the City of London Corporation and the public i.e. Barbican Centre.

The contract is designed to provide a fixed price element in respect of PPM and a variable cost in relation to reactive repairs driven by demand but accountable to a defined schedule of rates.

The KPIs within the contract illustrate the importance of the service provided and as such a bonus retention scheme is utilised to encourage sustained performance and continuous improvement in a collaborative relationship between the client and contractor.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 975 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Millennium Inclinator

Lot No: Lot 2

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The City of London is tendering the provision of a lift maintenance and service contract for the Millennium Inclinator which is a Hütter Incline Lift (it is positioned on the North Bank of the River Thames adjacent to the Millennium Bridge). The contract makes provision for both a Planned Preventive Maintenance (PPM) schedule and a reactive maintenance service. There is also requirement to provide and include for a 24 hour emergency call out and monitoring service.

The lift is a public access lift located in a prime tourist location within the City of London whilst also serving as a means of transportation for those working within the City and for people requiring access assistance. The lift was subject to refurbishment in 2012.

The contract is designed to provide a fixed price element in respect of PPM and a variable cost in relation to reactive repairs driven by demand but accountable to a defined schedule of rates.

The KPIs within the contract illustrate the importance of the service provided and as such a bonus retention scheme is utilised to encourage sustained performance and continuous improvement in a collaborative relationship between the client and contractor.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 27 400.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Residential

Lot No: 3

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The City of London has seventy one low to medium rise passenger lifts and nine high rise passenger lifts on the Barbican Estate along with one platform lift and now seeks competitive tenders for the undertaking of works that shall generally be encompassed by a five year fully comprehensive maintenance contract,, wherein, for a determined all-inclusive prices as set out in the Tender Return and Pricing Schedules, the Contractor shall undertake all maintenance, repairs and replacements necessary to give continuity of service to Barbican Estate residents and visitors and to provide and include for a 24 hour emergency call out and monitoring service.

City of London Housing Estates

The City of London has forty Five low, medium and high rise passenger lifts on the housing estates and three platform lifts, and seeks competitive tenders for the undertaking of works that shall generally be encompassed by a five year fully comprehensive maintenance Contract, wherein, for a determined all inclusive price as set out in Tender return and Pricing schedules, the Contractor shall undertake all maintenance, repairs and replacements necessary to give continuity of service to the City’s residents and visitors and to provide and include for a 24 hour emergency call out service. Contractors should take note that the lifts detailed in the pricing schedule and asset register are in various London Boroughs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/10/2018
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/11/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This tendering exercise is being undertaken using the electronic tendering system “CapitaleSourcing” (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore 730 490,00 GBP.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 1LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 1LL
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 1LL
United Kingdom

VI.5)Date of dispatch of this notice:

19/09/2018

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