Lift Maintenance Services Kings College London
This tender is for provision of comprehensive maintenance contract for a six year period.
United Kingdom-London: Lift-maintenance services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Kings College London
Capital House, 2nd Floor, Purchasing Services, 42 Weston Street
For the attention of: Howard Wilson
SE1 3QD London
Telephone: +44 2078488293
Fax: +44 2078486008
General address of the contracting authority: http://www.kcl.ac.uk/about/structure/admin/purchasing/supply/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKI12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The scope of works shall be principally as follows:
(a) Fully comprehensive maintenance with regular servicing of the lift equipment to the specified schedules. The University will undertake a financial review during year two of the contract with an option to change the contract to semi-comprehensive after year two.
(b) Specified response times to emergency call outs, both during and outside of normal working hours, which may require repairs or other urgent attention.
(c) Servicing must be carried out to the whole of the equipment as detailed in the specification.
(d) Replacement of parts at no additional cost unless specifically excluded as stated
(e) Maintain a reasonable stock of replacement parts and equipment within each Service Engineers vehicle. The Employer may also be able to facilitate limited storage at or more sites.
(f) The Contractor shall include for annual SAFed LG1 examinations.
(g) The Contractor shall include for attendance to monthly progress meetings at the Employer’s premises, to discuss as a minimum performance, payment and health & safety.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Minimum Turnover 1 000 000 GBP per annum
Public Liability Insurance 10 000 000 GBP
Employer Liability Insurance 10 000 000 GBP
Product Liability Insurance 5 000 000 GBP
Professional Indemnity Insurance 2 000 000 GBP.
As stated in Pre-Qualification Questionnaire and supporting documentation.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The objective of the qualification process is to assess the responses to the PQQ and select Potential Providers to proceed to the next stage of the procurement. The Authority will select the top 5 scoring companies subject to them meeting the minimum criteria.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Date: 23.7.2015 – 12:00
Capital House, Weston Street, London
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Director of Estates and Facilities Procurement.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Suppliers are required to register and express interest via the University”s electronic tendering site at the following URL: https://in-tendhost.co.uk/kcl/
The College reserves the right to cancel the tender process at any stage. The College does not accept any liability for any cost incurred in tendering. Please note all submissions must be made electronically unless otherwise expressed in the tender documents. All submissions will be subject to the College’s conditions of electronic submission found at the following URL:
All tenders must be priced in sterling and payments under the Contract will be made in sterling.
VI.4.1)Body responsible for appeal procedures
King’s College London
WC2R 2LS London
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: