Lift Maintenance Services South West

Lift Maintenance Services South West

The Works covered by this Contract comprise of a comprehensive all-inclusive servicing and preventive maintenance contract for Spectrum Housing Group’s estate which covers the South West of the UK.

United Kingdom-Christchurch: Lift-maintenance services

2016/S 022-035136

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Spectrum Housing Group
Spectrum House, Grange Road
For the attention of: Nigel Leighton, Group Procurement Manager
BH23 4GE Christchurch
UNITED KINGDOM
E-mail: nigel.leighton@spectrumhousing.co.uk

Internet address(es):

General address of the contracting authority: www.spectrumhousing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lift Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lift-maintenance services. Lifts. Mechanical lifts. Parts of lifts. The Works covered by this Contract comprise of a comprehensive all-inclusive servicing and preventive maintenance contract for Spectrum Housing Group’s estate which covers the South West of the UK. Additionally there are multiple properties and sites in the Reading, Leicester, Cheltenham and Gloucester areas.
At the time of publication the number of lifts in consideration: 79.
The works include, but are not limited to, the following:
— Regular and routine service visits as per service schedule.
— Provision of a 24/7 call out service for emergencies and breakdowns.
— Carrying out all adjustments, repairs and replacement of parts in accordance with the contract.
— Design work in relation to repairs and replacement parts.
— Adaption’s necessary to permit the fitting of new components.
— Carrying out an LG1 yearly inspection to each lift.
— Lubricants and cleaning materials.
— Conducting formal inspections as scheduled or requested.
— Surveys and associated works appropriate to the project.
— Cleaning of all plant and the respective machine rooms, shafts and other directly related machinery spaces.
— Site and Contract Supervision, including site visits by Qualified Technical staff, Supervisors and Managers as requested.
— Attendance at Contract Review meetings by supervisor and senior manager.
— Preparation and issue of reports as detailed.
— Management of all health and safety issues, including CDM.
— Activities, designs, materials and work undertaken to meet industry regulations, formal standards and codes of practice.
— The full requirements of this project documentation as prepared and assembled by Cook and Associates.

II.1.6)Common procurement vocabulary (CPV)

50750000, 42416100, 42416130, 42419510

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Works covered by this Contract comprise of a comprehensive all-inclusive servicing and preventive maintenance contract for the Spectrum Housing Group’s estate which covers the South West of the UK. Additionally there are multiple properties and sites in the Reading, Leicester, Cheltenham and Gloucester areas.
At the time of publication the number of lifts in consideration: 79.
The works include, but are not limited to, the following:
— Regular and routine service visits as per service schedule.
— Provision of a 24/7 call out service for emergencies and breakdowns.
— Carrying out all adjustments, repairs and replacement of parts in accordance with the contract.
— Design work in relation to repairs and replacement parts.
— Adaption’s necessary to permit the fitting of new components.
— Carrying out an LG1 yearly inspection to each lift.
— Lubricants and cleaning materials.
— Conducting formal inspections as scheduled or requested.
— Surveys and associated works appropriate to the project.
— Cleaning of all plant and the respective machine rooms, shafts and other directly related machinery spaces.
— Site and Contract Supervision, including site visits by Qualified Technical staff, Supervisors and Managers as requested.
— Attendance at Contract Review meetings by supervisor and senior manager.
— Preparation and issue of reports as detailed.
— Management of all health and safety issues, including CDM.
— Activities, designs, materials and work undertaken to meet industry regulations, formal standards and codes of practice.
— The full requirements of this project documentation as prepared and assembled by Cook and Associates.
Estimated value excluding VAT: 450 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documentation.
Minimum level(s) of standards possibly required: As detailed within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender documentation.
Minimum level(s) of standards possibly required:
As detailed within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As detailed within the tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SHG Lifts 2016

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

1.3.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Christchurch:-Lift-maintenance-services./88E9CK8326

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/88E9CK8326

GO Reference: GO-2016129-PRO-7682511.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Spectrum Housing Group
Spectrum House, Grange Road
BH23 4GE Christchurch
UNITED KINGDOM
Telephone: +44 7581489201

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.1.2016

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