Lift Maintenance Tender National Library of Wales

Lift Maintenance Tender National Library of Wales

A 3 year comprehensive, semi-comprehensive or basic contract (as in the case may be) whereby the Contractor undertakes, for a specified all-inclusive consideration, to carry out all or any maintenance, repairs or renewals of the Lifts on the PSO Sites.

UK-Aberystwyth: Lift-maintenance services

2013/S 011-014250

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Library of Wales
Penglais Road
For the attention of: Christopher James
SY23 3BU Aberystwyth
UNITED KINGDOM
Telephone: +44 1970632851
E-mail: chj@llgc.org.uk

Internet address(es):

General address of the contracting authority: http://www.llgc.org.uk

Further information can be obtained from: For the attention of: Christopher James
Internet address: http://www.etenderwales.bravosolution.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: For the attention of: Christopher James
Internet address: http://www.etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: For the attention of: Christopher James
Internet address: http://www.etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority
Other: Public Bodies
I.3)Main activity
General public services
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Ceredigion Lift Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: County of Ceredigion.
NUTS code UKL1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 36+12

II.1.5)Short description of the contract or purchase(s)
The Public Sector Organisations (PSO) in Ceredigion wish to enter into a long term maintenance contract which will, where applicable will be comprehensive, semi-comprehensive or basic as indicated and thus seek competitive tenders from contractors with a view to awarding a contract on the following basis:
A 3 year comprehensive, semi-comprehensive or basic contract (as in the case may be) whereby the Contractor undertakes, for a specified all-inclusive consideration, to carry out all or any maintenance, repairs or renewals of the Lifts on the PSO Sites.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
itt_37906.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 22.2.2013 – 12:00
Place:

National Library of Wales.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: National Library of Wales and nominated officers from the other public sector organisations from within the County who will be using the framework.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the xchangewales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the “Click here to register” link;
— Accept the terms and conditions and click “continue”;
— Enter your correct business and user details;
— Note the username you chose and click “Save” when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password;
— Click the “Open Access ITTs” link. (These are Invitation to Tenders open to any registered supplier);
— Click on the relevant ITT (itt_37906) to access the content;
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page;
— This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only);
— Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
— email: help@bravosolution.co.uk

— phone: +44 8000112470 / Fax: +44 2070800480.
Buy4Wales Reference Number: 33387.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.1.2013

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