Lift Maintenance Tender Newcastle

Lift Maintenance Tender Newcastle

The work will consist of a fully comprehensive maintenance service covering all part of the lift equipment.

UK-Newcastle upon Tyne: lift-maintenance services

2012/S 93-154043

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle City Council
YHN House, Benton Park Road
For the attention of: Daniel Warnock
NE7 7LX Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912784384
E-mail: daniel.warnock@yhn.org.uk
Fax: +44 1912788768

Internet address(es):

General address of the contracting authority: www.qtegov.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Leazes Homes Ltd
YHN House, Benton Park Road
NE7 7LX Newcastle upon Tyne
UNITED KINGDOM

Byker Community Trust
YHN House, Benton Park Road
NE7 7LX Newcastle upon Tyne
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Lift Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Newcastle upon Tyne.
NUTS code UKC22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Your Homes Newcastle is an Arms-Length Management Organisation (ALMO) established by Newcastle City Council in 2004 to manage its housing stock; this includes around 155 passenger lifts. YHN wishes to procure a maintenance and responsive repairs service for these lifts. The Council and YHN view the provision of an efficient high quality lift maintenance service as fundamental to their relationship with tenants and leaseholders and a crucial element of YHN’s strategic objectives of delivering modern homes, excellent services and making the best use of resources.
The work will consist of a fully comprehensive maintenance service covering all part of the lift equipment:
— Materials, replacement parts, repairs, adjustments (commencing from but excluding mains supply switch),
— Replacement items as complete assemblies (with the exception of noted exclusions),
— Ordering and scheduling of materials,
— Design drawings where necessary for the ordering and/or installation of materials and equipment,
— Delivery to site of all materials, equipment and plant. All transport, unloading and distribution, packing, insurance, freight charges, duties, taxes, licenses and removal of all redundant materials and packaging,
— The installation of parts and their correct adjustment,
— The testing of parts fitted, where appropriate,
— All usual commercial guarantees from Contractor and Contractor’s suppliers,
— Full service/maintenance visits covering monthly, 3-monthly and 6-monthly periods,
— Breakdown attendances with 24-hour day and night full year cover,
— Inspections of specific components at and more frequently than statutory intervals,
— The immediate notification of any diagrams and drawings that may be affected by the works. Modifications to be indicated as such, dated, signed and shown on correctly drafted re-issued details.
The contract covers the maintenance of the lifts in residential buildings managed by YHN (approx. 155no.) and lifts in public buildings still managed directly by Newcastle City Council (approx. 90no.). The contract may also be used by Leazes Homes and Byker Community Trust (no. of lifts to be confirmed).
Tenderers are required to be members of the Lift and Escalator Industry Association (LEIA).
II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be divided into 3 lots:
Lot 1: Residential – East.
Lot 2: Residential – West and Outer West.
Lot 3: Public non-residential Buildings – Citywide.
Lots 1 & 2 will cover the lifts managed by YHN, Leazes Homes and Byker Community Trust. Lot 3 will cover the lifts managed by Newcastle City Council.
Estimated value excluding VAT: 4 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract may be extended for up to two further years at the Council’s sole discretion.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Residential – East

1)Short description
Comprehensive maintenance service to lifts in residential blocks managed by YHN, Leazes Homes and Byker Community Trust on the east side of the City.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Residential – West and Outer West
1)Short description
Comprehensive maintenance service to lifts in residential buildings managed by YHN, and Leazes Homes in the west and outer west area of the City.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Public Buildings – Citywide
1)Short description
Comprehensive maintenance service to public, non-residential blocks directly managed by Newcastle City Council citywide.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance, or any other form of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be set out in the contract documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed pre-qualification questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4. The PQQ is available for download from www.qtegov.com.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 30
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
P0596
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1. Other organisations (such as NEPO, the Newcastle Partnership, other RSLs etc.) may wish to engage these services through this contract.
2. Under this procurement, the contractor is required to participate actively in the economic and social regeneration of the locality of, and surroundings of, the place of delivery for the procurement. Contract performance conditions may therefore relate in particular to social and environmental considerations.
3. The Contracting Authority reserves the right in line with Regulation 14 (1) (d) (ii) of the Public Contract Regulations 2006 (Article 31 (4) (b) of Directive 2004/18/EC) to award further contracts to the successful provider where these are a repetition of the services to be provided under this contract.
4. Tenderers should be aware that TUPE may apply to this contract. Tenderers are advised to seek their own legal advice as to the implications of this.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day standstill period (in the case of notices sent by electronic or facsimile means) and a minimum 15 day standstill period after the date of sending or minimum 10 days after the date of the last unsuccessful tenderers receipt (where notices are not sent electronically) at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to query the information provided and/or decide whether or not they wish to challenge the award decision before the contract is entered into. Queries should be directed to the address in part I.1.
If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland.) Any such action which does not seek a declaration of ineffectiveness must be brought promptly (and in any event within 3 months.) An application for ineffectiveness must be made within 30 days of publication of a contract award notice or notification of the conclusion of the contract and a summary of relevant reasons, or in any other case within 6 months of the date the contract was entered into.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness and order payment of a civil financial penalty. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into. The commencement of proceedings before the contract has been entered into requires the authority to refrain from entering into the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.5.2012

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