Lift Refurbishment and Maintenance Consultants Contract

Lift Refurbishment and Maintenance Consultants Contract for Luton Borough Council

Providing consultancy services to Luton Borough Council on the refurbishment and maintenance of lifts in the accommodation blocks.

UK-Luton: construction consultancy services

2012/S 232-381967

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Luton Borough Council
Town Hall
For the attention of: Syed Haujee
LU1 2BQ Luton
Telephone: +44 1582546000

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Lift Refurbishment and Maintenance Consultants Contract for Luton Borough Council.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKH21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 250 000 GBP

II.1.5)Short description of the contract or purchase(s)
Providing consultancy services to Luton Borough Council on the refurbishment and maintenance of lifts in the accommodation blocks.
Luton Borough Council is responsible for overseeing and managing day-to-day reactive repairs and maintenance to the buildings it owns, along with managing the cyclical maintenance and other minor works within these buildings.
Luton Borough Council is seeking expressions of interest from suitably qualified and experienced facilities management consultants who can meet all of the legal requirements of Local Authority Contracts, for the provision of high quality lift management consultancy services.
Key Objectives.
Providers that meets Councils compliance requirements as well as support the council in its effort to deliver efficient, quality service at an improved cost with value for money.
The council is looking to engage with suppliers who can clearly demonstrate that they can utilise and take advantage of the latest thinking and innovative technologies and systems to operate, deliver and manage services for the Council that will deliver measurable and proven improvements in costs, efficiencies as well as service quality and responsiveness, through a strategy of continuous improvement throughout the life of the contract.
The authority is expecting to receive competitive submissions on the estimated value of this contract which is in the region of £250 000 [for 3 years].
The new contracts will start from 1.9.2013. Contract will be for a period of 3 years with an option to extend for a further 2 years, reviewed continually based on performance.
Conditions of Participation and Instructions.
Organisations wishing to register an interest in tendering for any or all of the above Lots should go to to express their interest. You will also be able to download the PQQ (Pre-Qualification Questionnaire) at the same time as well as other documentation.

The pqq reference number is pqq_128.
All communication and clarification questions must be via the website or Syed Haujee at If you need any help or information on how to use the website please call the Bravo Solution on +44 8003684850 or email further help is available from within the portal after login.

The deadline for the PQQ 11.1.2012 at 12pm.

II.1.6)Common procurement vocabulary (CPV)

71530000, 71541000, 50000000, 71330000, 71521000, 50750000, 71321000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PSS – 005 – 12
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Luton Borough Council
Town Hall
LU1 2BQ Luton
Telephone: +44 158254600
Internet address:

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.11.2012

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