Lift Repairs and Maintenance Contracts Islington

Lift Repairs and Maintenance Contracts Islington

Islington Council invites suitable expressions of interest from suppliers 1415-066 Lift repairs and maintenance — Lot 1 Housing; Lot 2 Public Buildings.

United Kingdom-London: Lift-maintenance services

2014/S 236-415307

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Islington
Strategic Procurement Team, 3rd Floor, 7 Newington Barrow Way, Finsbury Park
For the attention of: Mr Jonathan Clarke
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: procurement@islington.gov.uk

Internet address(es):

General address of the contracting authority: www.islington.gov.uk

Address of the buyer profile: www.islington.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

1415-066 Housing repairs lift maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London Borough of Islington.

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 795 834 GBP

II.1.5)Short description of the contract or purchase(s)

Islington Council invites suitable expressions of interest from suppliers 1415-066 Lift repairs and maintenance — Lot 1 Housing; Lot 2 Public Buildings.
The London Borough of Islington currently has contracts in place to service and maintain the lift stock which are due to expire March and April 2015. The Council’s intention is to tender for two contracts: Lot 1 for all the housing lifts which accounts for 358 lifts, and Lot 2 for all the Public Building Lifts which accounts for 37 lifts.
The contract has requirements for the following elements:
(1) A responsive repairs service to respond to and rectify any breakdown in or malfunction of any part of the lift equipment. The Contractors will be required to respond in accordance with the priority category allocated to each request in accordance with the priority response system 24/7.
(2) A planned preventative maintenance service which takes into account economic life factors with regards to replacement of components that keeps all lifts in good working order and minimises breakdowns. (Definition of economic life factor: the estimated number of years until that item no longer represents the least expensive method of performing its function).
Bidders may apply for 1 or more lots. Each lot will be awarded to 1 contractor. A single contractor may be appointed to both lots.

II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — The estimated total value of this contract is GBP 3 600 000 over the maximum forty eight (48) months term of the contract. This is based on GBP 900 000 per annum.
Lot 2 — The estimated total value of this contract is GBP 195 834 over the maximum forty seven (47) months term of the contract. This is based on GBP 50 000 per annum.

II.2.2)Information about options

Options: yes
Description of these options: Lot 1 — The contract period will be twenty four (24) months. It is estimated that the contract will start on 1.4.2015 with the option to extend for up to a further twenty four (24) months subject to satisfactory performance and available funding.
Lot 2 – The contract period will be twenty three (23) months. It is estimated that the contract will start on 1.5.2015 with the option to extend for up to a further twenty four (24) months subject to satisfactory performance and available funding.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Housing

1)Short description

Lot 1 is for all the housing lifts which accounts for 358 lifts.

2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Public Buildings

1)Short description

Lot 2 is for all the Public Building Lifts which accounts for 37 lifts.

2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
As per tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
As per tender documentation.
Minimum level(s) of standards possibly required: As per tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 70

2. Proposed approach to quality management. Weighting 15

3. Proposed approach to service delivery. Weighting 10

4. Proposed approach to resourcing. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1415-066

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 133-238835 of 15.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.1.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 182 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.1.2015 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Strategic Procurement Team and evaluation panel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract will be procured using the open procedure. The open procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated.
Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.
Tenderers should be aware that we reserve the right to hold interviews for clarification/verification purposes during the tender process. We reserve the right to interview leading bidders.
If you wish to apply for this contract please follow the steps below:
Register your company free of charge via the London Tenders Portal.

Link: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Use your user-name and password to log into the London Tenders Portal and express your interest in 1415-066 Lift repairs and maintenance — Lot 1 Housing; Lot 2 Public Buildings — (CVP code 50750000 Lift maintenance services).
Shortly after you have expressed interest, you will receive a second e-mail containing a link to access the tender documents.
Late submissions will not be accepted.
— Islington Council and its partners are committed to work towards a ‘Fairer Islington’. The council’s Corporate Plan 2011- 2015 outlines proposals for creating a fairer Islington by addressing the gaps between rich and poor to make a difference to the lives of those in our community who most need a helping hand.
— In keeping with Islington’s commitment to sustainability, please do not include any publicity material with your submissions.
— Islington Council aims to provide equality of opportunity and welcomes applicants from black and minority ethnic communities and disabled groups. In addition the Council actively encourages Voluntary and Community Sector (VCS) organisations, Social Enterprises or not for profit enterprises and small to medium enterprises (SME) to tender as part of its sustainability policy.
— Your submission will be marked in stages. Only applicants who meet the requirements at each stage will progress to the next stage. Further details will be contained in the tender documents.
— Please include the Contract Number of this tender process when communicating with the Council in any way.
— All questions relating to this contract should be raised via the question and answer section of the relevant contract on the London Tenders Portal. Please do not contact any officer of the council directly.
— Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.

— As part of a commitment to transparency the council is now publishing all spend over GBP 500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website www.islington.gov.uk The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Islington Council
7 Newington Barrow Way, 3rd Floor
N7 7EP London
UNITED KINGDOM
E-mail: procurement@islington.gov.uk
Telephone: +44 2075278118
Internet address: www.islington.gov.uk

VI.5)Date of dispatch of this notice:

3.12.2014

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