Light Plant Hire Tender for Environment Agency

Light Plant Hire Tender for Environment Agency

The Environment Agency seeks to put in place hire arrangements for power hand tools, light plant and associated consumables.

UK-Solihull: tools

2012/S 129-214471

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Sapphire East, 550 Streetsbrook Road
For the attention of: Steven Williams
B91 1QT Solihull
UNITED KINGDOM
Telephone: +44 1217115954
E-mail: steven.williams@environment-agenyc.gov.uk

Internet address(es):

General address of the contracting authority: www.environment-agency.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

30427 Small Tool and Light Plant Hire and Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Environment Agency seeks to put in place hire arrangements for power hand tools, light plant and associated consumables. They also seek supplier(s) to provide a fully managed service, responsible for all servicing, maintenance, legal compliance of equipment, including Environment Agency owned equipment.
This competition may allow separate framework agreements to be placed to cover any or all of the following regions:
Anglian Region, Environment Agency Wales, Midlands Region, North West Region, North East Region, South West Region, Southern Region and Thames Region.
The framework is predominantly for use by our Operations Delivery function. Operations Delivery are our inhouse workforce who carry out the maintenance of the land and assets we are responsible for. They are split into 19 areas throughout England and Wales and consists of approximately 1 500 operatives plus 600 support staff.
Whilst this requirement relates to the Environment Agency, it is possible that other members of DEFRA (Department of Food and Rural Affairs) may seek to be included within this tender process or to use the tender once implemented.
II.1.6)Common procurement vocabulary (CPV)

44510000, 43830000, 44511000, 44512000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Small Tool and Light Plant Hire

1)Short description
2)Common procurement vocabulary (CPV)

44510000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

This framework will cover the whole of England and possibly Wales. It is likely that each operational area as defined by the Environment Agency will have a choice of suppliers to use and will be informed of the order in which they should approach suppliers. These areas will be detailed within the pqq and tender packs.
Lot No: 2 Lot title: Small Tool and Light Plant Maintenance

1)Short description

Small tool and light plant maintenance services for equipment owned by the Environment Agency. This may include inventory management.
2)Common procurement vocabulary (CPV)

44510000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 700 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

This framework will cover the whole of England and possibly Wales. It is likely that one supplier will supply this service, although it is possible that each operational area as defined by the Environment Agency will have their rquirements satisfied by one supplier, possibly different to other areas. If this is the case, these areas will be detailed within the pqq and tender packs.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Each economic operator to be jointly and severally liable for the performance of the contracts.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

30427
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.8.2012 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Right to Cancel, always.
The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
Other Authorities Involved, if applicable.
This contract/framework is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department of the Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non departmental public bodies. A full list can be found at: http://archive.defra.gov.uk/corporate/about/with/delivery/landscape/documents/public-bodies.pdf

Similarly the contractor may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, the Welsh Assembly Government, including its Agencies, and the Forestry Commission, including its Executive Agencies.
On Tuesday 29.11.2011 John Griffiths AM, Welsh Government Minister for the Environment and Sustainable Development, announced that he will create a Single Environment Body (SEB) for Wales, the vesting date is 1/4/13. This framework or contract will be available for use by the SEB from this date, however, the Environment Agency acknowledges that the SEB may set up their own arrangements in future.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

4.7.2012