Live Entertainment for UK HM Forces
Live entertainment to be provided is to comprise of a mixture of comedy, music, dancers and celebrity ‘Grip & Grin’ as appropriate to the location and audience. The purpose of the requirement is to provide respite for personnel operating in often arduous, austere and dangerous environments at sustained high levels of operational tempo.
UK-Northwood: Entertainment services
Section I: Contracting authority
DE&S Commercial, DE&S
PJHQ, J8 Commercial, Building 410, Northwood Headquarters, Sandy Lane
For the attention of: Jason Ferdinando
HA6 3HP Northwood
Telephone: +44 192395853
General address of the contracting authority: DE&S Commercial
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
This requirement is specifically for HM Forces and MoD Civilian personnel deployed on operations around the world, maritime deployments outside UK home waters, and other operations and exercises, including Remote Permanent Joint Operating Bases. In addition, live entertainment is to be provided to personnel who are rehabilitating at clinical facilities and associated hospitals, following operational deployments. The Authority may also require the provision of live entertainment shows on an adhoc basis in support of HM Forces
Live entertainment to be provided is to comprise of a mixture of comedy, music, dancers and celebrity ‘Grip & Grin’ as appropriate to the location and audience. The purpose of the requirement is to provide respite for personnel operating in often arduous, austere and dangerous environments at sustained high levels of operational tempo. The successful contractor will be operating in diverse locations worldwide, often austere and remote, with limited access to developed levels of infrastructure, equipment, transport and utilities, and subject to heightened levels of personal danger.
It is envisaged that the services will be required for a 21 month period commencing on 16th June 2013 and will include three additional option periods of up to a maximum of six months per option. Tenderers will be required to attain and retain the BS EN ISO 9001:2000 quality assurance certification in relation to the services specified. The service is currently under contract and potential suppliers should be aware of the potential application of the Transfer of Undertakings (Protection of Employment) Regulations 2006. Tenderers must be CONDO compliant as per DEFCON 697 and DEFSTAN 05-129
Potential suppliers with experience of delivering the aforementioned services in a prime-contractor role should submit an expression of interest in writing. PJHQ is unable to consider late expressions of interest. Subsequent to the receipt of expressions of interest, PJHQ may undertake a pre-qualification exercise for this requirement and only those companies that can demonstrate a sufficient level of competence against the Authority’s pre-qualification criteria will be invited to tender for the requirement.
The MOD is progressively migrating to electronic purchasing using the Purchase to Pay (P2P) system operating over the Defence Electronic Commerce Service (DECS). All must confirm that they are able or willing to trade via P2P in their expressions of interest.
Description of these options: 3 6 month options will be included.
Provisional timetable for recourse to these options:
in months: 18 (from the award of the contract)
Section III: Legal, economic, financial and technical information
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Technical Capability. Weighting 60
2. Price. Weighting 30
3. Commercial. Weighting 10
Section VI: Complementary information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20121220-DCB-4468217
DE&S Commercial, C&C
PJHQ, Building 410, Northwood Headquarters, Sandy Lane, Northwood
HA6 3HP Middlesex
Telephone: +44 1923955853
VI.5)Date of dispatch of this notice:20.12.2012