Liverpool City Council Events Services Framework

Liverpool City Council Events Services Framework

4 Lots. Lot 1 Cabins and toilets. Lot 2 Safety Management. Lot 3 PA Systems. Lot 4 Traffic Management Infrastructure.

United Kingdom-Liverpool: Entertainment services

2016/S 069-120731

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Liverpool City Council
4th Floor, Cunard Building
For the attention of: Mr Bernard O’Neill
L3 1DS Liverpool
UNITED KINGDOM
Telephone: +44 1512330592
E-mail: bernard.oneill@liverpool.gov.uk

Internet address(es):

General address of the contracting authority: http://www.liverpool.gov.uk

Address of the buyer profile: http://www.liverpool.gov.uk

Electronic access to information: https://procontract.due-north.com/Login

Electronic submission of tenders and requests to participate: https://procontract.due-north.com/Login

Further information can be obtained from: Liverpool City Council
4th Floor, Cunard Building
For the attention of: Mr Bernard O’Neill
L3 1DS Liverpool
UNITED KINGDOM
Telephone: +44 1512330592
E-mail: bernard.oneill@liverpool.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Liverpool City Council
4th Floor, Cunard Building
For the attention of: Mr Bernard O’Neill
L3 1DS Liverpool
UNITED KINGDOM
Telephone: +44 1512330592
E-mail: bernard.oneill@liverpool.gov.uk

Tenders or requests to participate must be sent to: Liverpool City Council
4th Floor, Cunard Building
For the attention of: Mr Bernard O’Neill
L3 1DS Liverpool
UNITED KINGDOM
Telephone: +44 1512330592
E-mail: bernard.oneill@liverpool.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Events Services Framework 2.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 33

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 060 000 and 1 260 000 GBP

II.1.5)Short description of the contract or purchase(s)

Events Services to cover the following requirements of services:
Lot 1 Cabins and toilets.
Lot 2 Safety Management.
Lot 3 PA Systems.
Lot 4 Traffic Management Infrastructure.

II.1.6)Common procurement vocabulary (CPV)

92300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Liverpool City Council intends to award a 33 month Framework Agreement with the option to extend for 1 further year at the sole discretion of the Council.
The Framework is divided into 4 lots. The total estimated expenditure excl. VAT for all lots is 353 000 GBP per annum, with a potential total value across all lots (if 1 year extension taken) of 1 270 000 GBP over the 43 months. Note that these spend figures are purely an estimate and non-binding and LCC is not obliged to place any orders with any supplier appointed to the Framework Agreement. LCC reserves the right to place orders for the same goods and services elsewhere during the lifetime of the agreement.
Estimated Annual spend for each Lot:
LOT 1 Cabins & Toilets — 131 000 GBP
LOT 2 Safety Management — 33 000 GBP
LOT 3 PA — 80 000 GBP
LOT 4 Traffic management Infrastructure — 35 000 GBP
Bidders may apply for one or more lots. Lots will be awarded individually and are independent of each other. Providing that sufficient responses are received to this tender, a maximum number of 3 suppliers will be appointed to each lot, as detailed in the evaluation criteria within the tender documentation. The overall evaluation criteria will be detailed for lot in the ITT documents. The successful bidders appointed to this framework will be invited to quote for specific events as they occur within the City’s events programme.
Contracts will not be formed until individual call-offs are made via a further competition (also known as a ‘mini-competition’) exercise amongst all (maximum of) 3 suppliers appointed to the particular lot.
Estimated value excluding VAT:
Range: between 1 060 000 and 1 260 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 45 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tendering documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers must be available to travel to Liverpool City centre within a reasonable time-frame for meetings.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the ITT Documents.
Minimum level(s) of standards possibly required: As detailed within the ITT Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the ITT Documents.
Minimum level(s) of standards possibly required:
As detailed within the ITT Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Accreditations required in Lot 2 Safety Management and Lot 4 Traffic Management as described in the ITT documents.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN124646

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 235-426564 of 4.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.5.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1.3.2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Electronic ordering will be used. Electronic invoicing will be accepted. Electronic payment will be used. This contract is being procured using an e-tendering portal called ProContract (formerly known as The Chest). If you are not currently registered with ProContract/The Chest you will need to do so. Go to the following link:- https://procontract.due-north.com/Login. The Closing Date for receipt of ITTs via ProContract is 12:00, Wednesday 4.5.2016. You are advised to access and start your Invitation to Tender (ITT) as soon as possible so as to allow yourself sufficient time to complete it and meet the deadline, which is absolute. It is your responsibility to download the ITT documentation from ProContract. Please do not call or send personal emails to any member of the Council or its Procurement department to find out initial details of this opportunity — all instructions and details of this opportunity will be found in the ITT pack once you have accessed it. Any clarification questions must be raised via the ‘Messages’ section on ProContract. Any additional notifications we need to tell you about regarding this opportunity will be issued via the ‘Messages’ section on ProContract. It is your responsibility to check ProContract to be aware of any updates. Liverpool City Council considers that elements of this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the framework will be awarded on the basis of the most economically advantageous tender(s).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2015 (the Regulations) the Council will operate a standstill period of not less than 10 days between notifying bidders of its intention to award the contract and the award of the contract. This notification to bidders will provide information on the award decision. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Head of Procurement Liverpool City Council
Cunard Building Water Street
L1 3DS Liverpool
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

5.4.2016

 

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