Llanelly House Restoration: Audio Visual Integrated Services

Llanelly House Restoration: Audio Visual Integrated Services

Carmarthenshire Heritage Regeneration Trust (CHRT) has acquired Llanelly House and is the lead body for its restoration and interpretation.

Procurer reference: LHP0005

Value of tender: £Undisclosed
CONTRACT NOTICE – OJEU
R2.0.7.D02
Form Type
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Official name:
Carmarthenshire Heritage Regeneration Trust (CHRT)
Postal Address:
21-25 West End
Town:
Llanelli
Postal code:
SA15 3DN
Country:
United Kingdom
For the attention of:
Mr Craig Hatto
Telephone:
01554 772857
E-mail:
craig.hatto@chrt.org.uk
Internet address(es)
General address of the contracting authority (URL):
http://www.chrt.org.uk
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Other type of contracting authority
Non- contracting Authority – Charitable Trust
Main activity or activities
Education
Environment
Recreation, culture and religion
The contracting authority is purchasing on behalf of other contracting authorities
No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
Title attributed to the contract by the contracting authority
Llanelly House Restoration: Audio Visual Integrated Services
II.1.2) Type of contract and location of works, place of delivery or of performance
Type of contract:
Works
Type
Design and execution
Main site or location of works / main place of delivery / main place of performance
Location
Llanelly House, Bridge Street, Lanelli SA15 3UF
NUTS Code:
UKL14: South West Wales
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)

The Carmarthenshire Heritage Regeneration Trust

Context

Carmarthenshire Heritage Regeneration Trust (CHRT) has acquired Llanelly House and is the lead body for its restoration and interpretation. The trust was formed to deliver the key objectives:

• To preserve the environmental heritage that exists in and around Carmarthenshire, which include:

o Buildings of historical or architectural interest

o Sites, areas and environments of historical or natural beauty

Llanelly House

The Llanelly House Project is a multi-million pound project to restore the Grade 1 listed Georgian Town House to its 18th century glory and into a major new community facility. Primarily funded by:

• Heritage Lottery Fund

• WEFO

With secondary funding from:

• Cadw

• Llanelli Town Council

• Carmarthenshire County Council

• Architectural Heritage Fund

The AV Integrated Services Contract is funded by:

• Heritage Lottery Fund

• Welsh Government – Digital Tourism Business Framework (DTBF)

The restoration of Llanelly House is currently being undertaken around a high quality programme of conservation and restoration that will draw from, interpret for and enrich the communities of Llanelli through restoring the House to its place in Llanelli’s heritage.

The core objectives of the Llanelly House project have been set to ensure Llanelly House provides a high quality visitor experience:

• To sympathetically conserve, restore and interpret the building in its entirety to its original Georgian Grade 1 status (early 18th – early 19th century)

• Bring the building into full community, heritage and economic use

• To provide high quality learning opportunities for schools and other educational groups

• Create a facility which the entire community can utilise

• “Access for All”

• To engage the community in the projects development

• Give the building focus and function that is understood and utilised by the community locally and nationally

• To make the building financially sustainable through a carefully considered after-use programme that breathes and flexes with the community’s needs

• The building instills and promotes local and national pride

CHRT is currently undertaking a £5.4m capital project known as Llanelly House. We are procuring the services of an experienced Audio Visual Contractor, who will be required to work with relevant internal and external teams to execute and install the Audio Visual Systems and contract the Digital Developers for the digital installations.

The goal of this tender is to appoint an experienced Audio Visual Contractor for the Llanelly House Restoration Project due to be completed by June 2013. The organisation should have the relevant experience of working and collaborating on multi-disciplinary heritage and museum projects within Grade 1 & 2 listed buildings and well adept at integrating cutting edge heritage/museum interpretation within visitor attractions within the last 3 years.

The restoration is set at between 3.75million – 4.1million and is already underway.

Target Competition Dates:

These are indicative dates only and subject to change:

 

• PQQ Notice & Response 20th Dec 2012 – 7th Jan 2013

• Assessment & shortlist: 3-6 Tenderers 8th Jan 2013

• Invitation to tender 9th Jan 2013

• Tender period 09 Jan – 04th Feb 2013

• Assessment and Evaluation: 3 -6 tenderers 05th -06th Feb 2013

• Interview: 3- 6 tenderers Week commencing 11th Feb 2013

• Decision to Award Notice/Stand Still Alcatel Rule 14th – 24 February 2013

• Contract Award 25th February 2013

Form of Tender

The tender will take the form of a restricted tender procedure. 3-6 tenderers will be selected from this PQQ to tender, which will be assessed and the tenderers will invited to interview. If only 2 tenderers return then we will apply a negotiated tender procedure.

Scoring / Assessment Criteria

The following assessment criteria will be used to select the short list for interview.

1. Ability to meet essential financial and business standards for the commission (30%). Used principally to assess section 1 and 2.

2. Overall experience Demonstration of understanding of the skills required to approach the commission (60%). Used principally to assess section 3.

3. References (10%). Used principally to assess section 4.

II.1.6) Common procurement vocabulary (CPV)
92521100 – Museum-exhibition services.
32321200 – Audio-visual equipment.
32321000 – Television projection equipment.
32322000 – Multimedia equipment.
32330000 – Apparatus for sound, video-recording and reproduction.
32340000 – Microphones and loudspeakers.
79540000 – Interpretation services.

II.1.7) Contract covered by the Government Procurement Agreement (GPA)
YES
II.1.8) Division into lots
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
(give figues only)
II.2.1) Total quantity or scope
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Months
5-6
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
In the main tender document
III.1.4) Description of particular conditions to which the performance of the contract is subject

DTBF conditions of Grant

HLF conditions of grant

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met:
Any economic operator may be excluded from participation in a contract if it:
Please see Pre-Qualification Questionaire
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met:
Please see Pre-Qualification Questionaire
Minimum level(s) of standards possibly required
Please see Pre-Qualification Questionaire
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Please see Pre-Qualification Questionaire
Minimum level(s) of standards possibly required
Please see Pre-Qualification Questionaire
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
Yes
Reference to the relevant law, regulation or administrative provision
Integrated Audio Visual Services. Design, Fabrication, Installation, Digital Development
III.3.2) Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure:
Due to project timescales being compressed into 6 months
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate (restricted and negotiated procedures, competitive dialogue)
Number of operators
3-6
Objective criteria for choosing the limited number of candidates:
Chosen on the successful completion, receipt and scoring of a Pre-Qualification Questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of:
The criteria stated in the specifications, in the invitations to tender or to negotiate or in the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
File reference number attributed by the contracting authority
LHP0005
IV.3.2) Previous publication(s) concerning the same contract
None
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS) or descriptive document (in the case of a competitive dialogue)
Date:

07.01.2013 (12:00)

Payable documents
No
IV.3.4) Time-limit for receipt of tenders or requests to participate

07.01.2013 (12:00)

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
09.01.2013
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EC Language
EN – English
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
Days
90
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) This is a recurrent procurement:
No
VI.2) Contract related to a project and/or programme financed by community funds:
Yes
Reference to project(s) and/or programme(s)
VI.3) ADDITIONAL INFORMATION
Upon receipt of notice of interest, a PQQ document will be issued, which is required to be completed and issued to the addressed party prior to 12:00 noon on 07.01.2013.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals:

CHRT will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the CHRT point of contact.

VI.5) DATE OF DISPATCH OF THIS NOTICE:
20
12
2012
Community Benefits do not apply to this contract

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