London Air Quality Monitoring Network Quality Assurance Quality Control Contract

London Air Quality Monitoring Network Quality Assurance Quality Control Contract

The Authority is looking to appoint a maximum of 2 suppliers to provide Quality Assurance and Quality Control services (QAQC) for the Automatic Urban and Rural Air Quality Monitoring Network (AURN).

United Kingdom-London: Environmental services

2014/S 249-442294

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defra
17 Nobel House
For the attention of: Fawcett Paul
SW1P 3JR London
UNITED KINGDOM
Telephone: +44 2072385921
E-mail: network.procurement@defra.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Welsh Government, Northern Ireland Environment Agency, Scottish Environment Protection Agency

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Quality Assurance Quality Control (QAQC) Contract for the Automatic Urban and Rural Network (AURN) and London Air Quality Monitoring Network (LAQMN).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is looking to appoint a maximum of 2 suppliers to provide Quality Assurance and Quality Control services (QAQC) for the Automatic Urban and Rural Air Quality Monitoring Network (AURN). The network provides national monitoring arrangements including those areas covered by the Scottish Government (SG), the Welsh Government (WG) and the Department of the Environment Northern Ireland (DoENI), collectively known as the Devolved Administrations (DAs). However, the contract is let by the Secretary of State for Environment, Food and Rural Affairs (Defra) on behalf of Central Government and the DAs.
The QAQC Contract has responsibility for all quality assurance and quality control for collection, validation and ratification of data on the networks prior to transmission to the Data Dissemination Unit (DDU).

II.1.6)Common procurement vocabulary (CPV)

90700000, 90731000, 90710000, 90731400, 24100000, 65210000, 90731100, 76100000, 90731300, 90711500, 65200000, 90731200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Secretary of State for Environment, Food and Rural Affairs wishes to let a contract to provide QAQC services for the AURN. This network provides national monitoring arrangements including those areas covered by SG, WG and DoENI, collectively known as the DAs. However, the contract is let by the Authority on behalf of Central Government and the DAs.
The Contract will be let for a period of 3 years with a handover period with the current QAQC contractor of not less than 1 month and an option to extend the Contract by up to a further 24 months in up to 12 month increments.
The QAQC contract has responsibility for all quality assurance and quality control for collection, validation and ratification of data on the networks prior to transmission to the DDU.
The AURN aims to:
— Inform the public about air quality in near-real time.
— Provide data for comparison with statutory air quality standards, objectives, target and limit values.
— Assess effects of air pollution on health and the environment.
— Inform and support the development of cost-effective planning solutions and identify long-term trends and sources of pollution.
— Inform policy development.
— Provide data for use by the scientific community in research.
— Enhance our understanding of atmospheric chemistry.
The specification describes the activities to be undertaken and invites tendering companies to offer to provide QAQC services for 2 Lots. Lot 1 also contains additional functions summarised below and detailed in Section 6:
— Lot 1: Provision of QAQC for the Urban and Rural sites set out in Annex 1, Table 1 (133 sites) as well as EU intercomparison Exercises, management of AURN Hub, Health and Safety co-ordination role and production of quarterly reports for sites covered by both Lots 1 and 2.
— Lot 2: Provision of QAQC for the ALN sites set out in Annex 1, Table 2 (16 sites).
Estimated value excluding VAT:
Range: between 2 500 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This is a 3 year contract with the option to extend up to a further 2 years in up to 12 month increments.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to Defra.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be accessed in accordance with Part V of the Public Contracts Regulations 2006 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2001/18/EC Directive on the basis of information provided in response to the invitation to tender. Completed responses to the invitation to Tender must be returned via the Defra eTendering Service (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for receipt of responses as notified in Section IV.3.4 of this OJEU Notice.
Minimum level(s) of standards possibly required: Defra will review a range of economic information to evaluate your organisation’s economic and financial standing. Defra’s evaluation will be based on all the information reviewed and will not be determined by a single indicator.
If your organisation is evaluated as high risk Defra may:
— ask for additional information, including information relating to your parent company, if applicable; and/or
— require a parent company guarantee or a performance bond.
In addition to the information requested below, Defra may consult Dun & Bradstreet reports and other credit rating or equivalent reports depending on where your organisation is located.
In particular, Defra will consider financial strength and risk of business failure.
Financial strength is based on tangible net worth and is rated on a scale of 5A (strongest) to H (weakest). There are also classifications for negative net worth and net worth undetermined (insufficient information). Financial strength will be assessed relative to the estimated annual contract value.
Defra will also consider annual turnover. For this procurement, Defra expects the contractor to have an annual turnover for each of the last two financial years of at least GBP 4 750 000.
In the case of a joint venture or a consortium bid, the annual turnover is calculated by combining the turnover of the relevant organisations in each of the last 2 financial years. In addition, the annual turnover of at least one of those organisations should be GBP 2 375 000.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Evaluation information required from Tenderers will be stated in the Invitationto Tender (ITT) which is available only at http://defra.bravosolution.co.uk

Tenderers are required in delivering the contract to comply with Defra’s policies, strategies and standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

21316

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.1.2015 – 16:00

IV.3.4)Time limit for receipt of tenders or requests to participate

2.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.12.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.2.2015
Place: Defra Procurement
Nobel House, 17 Smith Square
SW1P 3JR London
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 representative’s from Defra’s Network Corporate Services (NCS).

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Defra
Nobel House, 17 Smith Square
SW1P 3JR London
UNITED KINGDOM
E-mail: procurement@defra.gsi.gov.uk

Body responsible for mediation procedures

Royal Courts of Justice
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Internet address: http://www.hmcourts-service.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Defra will act in accordance with regulation 32 and Part 9 of the Public Contract Regulations 2006 (as amended). Part 9 of these regulations provides for appeals to be made to the High Court subject to the time limitations and other required procedural steps. The rules relating to appeal are complex and a dissatisfied candidate/tenderer is advised to take their own prompt legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts
Internet address: http://www.hmcourts-service.gov.uk

VI.5)Date of dispatch of this notice:

22.12.2014

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