London and Surrey Kitchen and Bathroom Refurbishments

London and Surrey Kitchen and Bathroom Refurbishments

An exciting opportunity to provide Kitchen and Bathroom refurbishment services in London and Surrey.
We estimate the value of this contract will be 1 400 000 GBP a year for 5 years with the option to extend a further 5 years.

United Kingdom-Sittingbourne: Refurbishment work

2015/S 198-359527

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

AmicusHorizon Ltd
Building 190, Kent Science Park
Contact point(s): Procurement
For the attention of: Katie Williams
ME8 9NP Sittingbourne
UNITED KINGDOM
Telephone: +44 1795434385
E-mail: procurement@amicushorizon.org.uk

Internet address(es):

General address of the contracting authority: http://www.amicushorizon.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA8521

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

London and Surrey Kitchen and Bathroom Refurbishments.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London and Surrey.

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

An exciting opportunity to provide Kitchen and Bathroom refurbishment services in London and Surrey.
We estimate the value of this contract will be 1 400 000 GBP a year for 5 years with the option to extend a further 5 years.
You’ll have experience of doing the following work:
— taking out and putting in new kitchens and bathrooms;
— plumbing and electrical works in kitchens and bathrooms;
— tiling and decoration;
— replacing flooring.
AmicusHorizon will buy the kitchen materials direct from the manufacturer. And we’ll make sure they’re delivered to the property you’re working at.
AmicusHorizon staff will employ a Resident Liaison Officer (RLO) to work directly with our residents. So you don’t need to worry about employing someone in your company to do this.
You’ll have:
— done kitchen and bathroom replacements for a local authority or registered provider within the last 12 months;
— a Safety Schemes in Procurement (SSIP) qualification in place before 1.4.2016. SSIP is the name for a number of health and safety qualifications;
— all your staff working on site trained on asbestos awareness before 1.4.2016. And the course will have complied with Regulation 10 of the Control of Asbestos Regulations 2012;
— Public liability of 2 000 000 GBP in place by 1.4. 2016;
— Employers liability of 10 000 000 GBP in place by 1.4.2016.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at:http://www.myTenders.org/Search/Search_Switch.aspx?ID=164149

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45453100, 45421151, 45211310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

We estimate the value of the works to be 1 400 000 GBP a year. The term will be 5 years with the option to extend to a maximum term of 10 years. We estimate the programme will be 200 kitchens and 300 bathrooms a year. This is subject to change and will be reviewed each year.
Estimated value excluding VAT: 14 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract term is for 5 years, with the option to extend for a further 5 years. This means the maximum potential term of the contract is 10 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2026

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The deposits, guarantees or bonds required by the Authority will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Are contained within the Price Framework (appendix 3).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Service Provider is required to work with the Contracting Authority to support the economic and social well being of the community. And to actively participate in the economic and social regeneration of the locality.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: Annual turnover is a minimum of two times the predicted annual contract value.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
— 1 contract within the last 12 months carrying out this type of work for a registered provide or local authority.
— Safety Schemes in Procurement (SSIP) in place before contract start.
— Public liability 2 000 000 GBP before contract start.
— Employers liability 10 000 000 GBP before contract start.
— All site based staff trained on asbestos awareness in compliance with regulation 10 of the Control of Asbestos Regulations 2012 before contract start.
— Annual turnover is a minimum of 2 times the predicted annual contract value.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AH5958

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 163-298679 of 25.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.11.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

We understand some bidders will have limited experience of EU tendering. So to help bidders through the process we’ve arranged for free independent support. Please refer to the invitation to tender for more details.
AmicusHorizon hosted a supplier engagement event on 24.9.2015. For reference the presentation and the Q&A from the event are attached to this notice.
AmicusHorizon have adopted Constructionline, a certification service for construction-related contractors, consultants and material suppliers to reduce the administrative burden on suppliers wishing to apply for this opportunity.
If you are already registered with Constructionline, you will not need to complete our full SAQ — simply follow the instructions in the SAQ document.
Suppliers not registered with Constructionline will need to complete the entire SAQ.
Constructionline Members:

Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate. You must do this by 10.11.2015 to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Andy Preston on +44 7584703352 or andrew.preston@capita.co.uk for assistance.

Applications not registered with Constructionline are encouraged to do so as this will simplify the completion of the SAQ. To register in relation to this contract notice please contact Tom Jackson on +44 7712391082 or thomas.jackson@capita.co.uk You will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by 6.11.2015.

(MT Ref: 164149).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Crown Commercial Service
9th floor Capital Building Old Hall Street
L3 9PP Liverpool
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

8.10.2015

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