London Borough of Bromley Environmental Services Tender

London Borough of Bromley Environmental Services Tender

Lot 1 – Waste disposal. Lot 2 – Waste collection. Lot 3 – Street environment.

United Kingdom-Bromley: Environmental management

2018/S 006-009405

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Bromley
Bromley Civic Centre, Stockwell Close
Bromley
BR1 3UH
United Kingdom
Telephone: +44 2084617530
E-mail: procurement@bromley.gov.uk
NUTS code: UKJ4
Internet address(es):Main address: http://www.bromley.gov.uk/

Address of the buyer profile: www.londontenders.org

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.londontenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.londontenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Environmental Services relating to: Waste Disposal (Lot 1), Waste Collection (Lot 2), Street Environment (Lot 3), Parks Management and Grounds Maintenance Services (Lot 4)

Reference number: DN300207

II.1.2)Main CPV code

90710000

II.1.3)Type of contract

Services

II.1.4)Short description:

The following environmental services are being procured via a ‘Competitive Procedure with Negotiation’ route under the following Lots.

Lot 1 — Waste disposal.

Lot 2 — Waste collection.

Lot 3 — Street environment.

Lot 4 — Parks management and grounds maintenance services.

The tender opportunity will be run electronically through the London tenders portal and suppliers will need to register their company with the portal as soon as possible (if they have not already done so) at www.londontenders.org to ensure they are able to access and submit the relevant documents online. All applications must be made through the London tenders portal only and not to the contact details contained within this notice.

II.1.5)Estimated total value

Value excluding VAT: 506 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Council reserves the right to award the 4 Lots in any combination to either single or multiple providers.

II.2)Description

II.2.1)Title:

Waste Disposal

Lot No: 1

II.2.2)Additional CPV code(s)

03452000
33900000
42965110
45222110
48000000
50111000
50312610
70000000
75240000
79000000
90700000
90911000
90922000
92222000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

Disposal of Local Authority Collected Waste (residual waste) that is collected by the Council’s Agent (Lot 2) by undertaking household and commercial refuse and recycling collection services, bring banks and Household Waste Recycling Centres.

The contract is based on a need both to provide value for money customer services and to reduce landfill waste.

Future desired service developments include the development of disposal options that utilise alternative treatment methodologies to meet the target of ‘zero’ waste to landfill by 2026.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 170 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2035
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 15

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

This contract may be extended for 8 years (1.4.2027 – 31.3.2035) at the Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Waste Collection

Lot No: 2

II.2.2)Additional CPV code(s)

03452000
33900000
35120000
42965110
48810000
50111000
50312610
70000000
75100000
75240000
77231300
79000000
90714100
90911200
90922000
92222000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

Collection and management of Local Authority Collected Waste emanating from households and commercial properties in the Council’s Administrative Area through the delivery of a comprehensive door-to-door refuse and recycling collection service, bring banks and Household Waste Recycling Centres.

The contract is based on a need to provide value for money customer services, sustained reliable service delivery and increases to the amount of waste that is recycled.

Future desired service developments include the maximisation of recyclate sales, increases in the volume of recyclates processed and the development of commercial waste services, including potential commercial waste recycling.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 192 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2035
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

This contract may be extended for 8 years (1.4.2027 – 31.3.2035) at the Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Street Environment

Lot No: 3

II.2.2)Additional CPV code(s)

03452000
33900000
42965110
48810000
50111000
50118110
50312610
70000000
75240000
90620000
90630000
90650000
90690000
90700000
90910000
90922000
92222000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

Street cleaning: Day-to-day routine street cleaning activities of 840 km of carriageway and 1200 km of footways involving mechanical and manual sweeping, with a response to service requests including fly-tipping and fly-poster removal, routine emptying of litter bins and installing replacements, weed control, autumn leaf fall removal, in the event of severe winter weather, snow clearance and pavement salting, and engaging with community and volunteer groups to organise local clean-ups.

Graffiti removal: Removal of graffiti visible from the highway and within 50 m of street boundary, on public or private property as reactive work. Works may also include removal of fly-posters, paint spillages and other stain removal works.

Abandoned vehicles: Removal, storage and disposal of nuisance, abandoned and surrendered vehicles(motorised or non-motorised).

Security: Day-to-day routine patrols involving trained security personnel, including the use of security dogs, throughout the Borough’s parks, open spaces, countryside and public highways, with regard to enforcing Bye Laws, Public Space Protection Orders, and other applicable legislation.

Enforcement: Enforcement activity and checking of compliance with regulations and legislation, within the Boroughs parks, open spaces and countryside, including the issuing of fixed penalty notices, investigation and enforcement of incidents of public nuisance and obstruction of the highway, authorising and regulating temporary highway licences, and surveillance to identify enforcement infringements.

Environmental campaigns: Co-ordination and promotion of environmental initiatives, campaigns and events; including the management and delivery of strategic partnerships, engagement with key stakeholders, the community and volunteer groups, and recruitment to, and development of friends groups.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 69 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2035
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

This contract may be extended for 8 years (1.4.2027 – 31.3.2035) at the Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Parks Management and Grounds Maintenance Services

Lot No: 4

II.2.2)Additional CPV code(s)

03452000
33900000
42965110
43325000
48810000
50111000
50312610
50870000
70000000
75240000
77120000
77211500
77311000
77312000
77313000
77315000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

Parks management and grounds maintenance: Providing a holistic approach to management and all operational service provision for some 156 parks, recreation grounds and open spaces, countryside/biodiversity and woodlands sites, including 3000 acres of open space, 71 play areas. Delivering action plans for the creation, and maintenance of the borough’s horticultural features, whilst seeking grant funding for improvements, forms part of this service.

Management of public cemeteries’ and providing burial services, and maintaining highway grass verges and planted area also included. Initiatives also include supporting friends, volunteers and community groups, working with delegated sports managers, the borough’s allotment association, and providing an environmental education programme and activities to the Borough’s schools and education establishments from a dedicated centre.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 75 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2035
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

This contract may be extended for 8 years (1.4.2027 – 31.3.2035) at the Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Tenderers may bid for one or more lots, and four bids in other related, specified areas such as the following tenders for highway major works and street lighting, highways minor reactive works, Winter services and highways drainage, due to be published end of January 2018 and arboricultural maintenance due to be published at the beginning of June 2018. The Council will facilitate the opportunity for tenderers to provide discounts across the 4 Lots and the other soon to be published tenders as noted above. As these are long term services, the Council will make provision for anticipated changes and change control.

Any selection of tenderers will be based solely on the criteria set out for the procurement. Evaluation of the tender will be based on the CIPFA standing guide to the commissioning of local authority work and services tender evaluation model and in full compliance with EU Directives, the Council’s contract procedure rules and in accordance with the stated criteria. Tenderers should note that the evaluation of the above criteria for quality issues etc. will also include the operation of minimum score thresholds. If the Tenderer’s proposal receives a score below the required threshold then the bid may not be considered further.

An indicative use of this model can be downloaded from the Council’s website at http://www.bromley.gov.uk/info/200095/tenders_and_contracts/265/submitting_tenders

Prospective contractors are advised that the documents issued at this time in conjunction with the OJEU Tender Notice may be supplemented and/or amended as provided for in Regulation 53(6) of the Public Contracts Regulations 2015.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/01/2018

 

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