London Borough of Hillingdon Cleaning Contract

London Borough of Hillingdon Cleaning Contract

London Borough of Hillingdon wishes to let a contract for the provision of cleaning services at its Civic Centre and its serviced premises across the Borough.

United Kingdom-Hillingdon: Office cleaning services

2018/S 041-089831

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Hillingdon
Civic Centre, High Street. Uxbridge
Hillingdon
UB8 1UW
United Kingdom
E-mail: mbreen@hillingdon.gov.uk
NUTS code: UKI74
Internet address(es):Main address: www.hillingdon.gov.uk

Address of the buyer profile: www.hillingdon.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Service for the Civic Centre and other Hillingdon Properties

Reference number: prj__10527

II.1.2)Main CPV code

90919200

II.1.3)Type of contract

Services

II.1.4)Short description:

London Borough of Hillingdon (“the Authority”) wishes to let a contract for the provision of cleaning services at its Civic Centre and its serviced premises across the Borough, comprising:

— internal cleaning (including scheduled, reactive and periodic),

— window cleaning,

— porter services.

The scope of the services required may develop during the course of the contract and the Contractor will be required to be flexible in his approach to provision of the services. Indicative schedules of current input are located in the Data Pack.

Site locations:

The main Civic Centre is situated in the centre of Uxbridge with a total area of c. 27 272 m2 and is occupied by 1900 staff.

The scope of the contract also includes an additional 76 buildings, complexes and facilities located across the Borough including but not limited to Libraries, Office blocks, Cemeteries, Day Centres, Children Centres, Early Years Centres and Residential Homes.

II.1.5)Estimated total value

Value excluding VAT: 5 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911000
90914000

II.2.3)Place of performance

NUTS code: UKI7
NUTS code: UKI74
Main site or place of performance:

London Borough of Hillingdon.

II.2.4)Description of the procurement:

London Borough of Hillingdon (“the Authority”) wishes to let a contract for the provision of cleaning services at its Civic Centre and its serviced premises across the Borough, comprising:

— internal cleaning (including scheduled, reactive and periodic),

— window cleaning,

— porter services.

The scope of the services required may develop during the course of the contract and the contractor will be required to be flexible in his approach to provision of the services. Indicative schedules of current input are located in the Data Pack.

Site locations:

The main Civic Centre is situated in the centre of Uxbridge with a total area of c. 27 272 m2 and is occupied by 1900 staff.

The scope of the contract also includes an additional 76 buildings, complexes and facilities located across the Borough including but not limited to Libraries, Office blocks, Cemeteries, Day Centres, Children Centres, Early Years Centres and Residential Homes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial term of 3 (three) years, extendable at Hillingdon’s sole discretion for a period of 1 (one) + 1 (one) years, giving a total of 5 (five) years.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of 3 (three) years, extendable at Hillingdon’s sole discretion for a period of 1 (one) + 1 (one) years, giving a total of 5 (five) years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete the SQ (Selection Questionnaire) in accordance with the provisions the Public Contracts Regulations 2015.

The Contracting Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent (Contractor / Contracting Authority) under this procurement. The Contracting Authority’s detailed requirements will be set out in the Contract Documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/03/2018
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/04/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

5 years

VI.2)Information about electronic workflows

Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice
Strand, London
WC1A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/02/2018

 

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