London Universities Purchasing Consortium Cleaning Services

London Universities Purchasing Consortium Cleaning Services Framework

LUPC, acting as the Consortium, is working with its Member Institutions to establish a Framework Agreement for the Provision of Cleaning Services in Greater London and the South East of England.

United Kingdom-London: Cleaning and sanitation services

2016/S 058-097968

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
For the attention of: Stokes Suzanne
W1T 7NZ London
UNITED KINGDOM
Telephone: +44 2073072772
E-mail: s.stokes@lupc.ac.uk

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk/

Address of the buyer profile: https://lupc.bravosolution.co.uk

Electronic access to information: https://lupc.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

1

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Greater London and the South East (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire and Essex).

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000 and 120 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

LUPC, acting as the Consortium, is working with its Member Institutions to establish a Framework Agreement for the Provision of Cleaning Services in Greater London and the South East of England (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire and Essex). Member Institutions of LUPC’s sister consortium, Southern Universities Purchasing Consortium (SUPC), that are based in the Greater London or the South East of England will also be able to use this Framework Agreement. A full list of SUPC’s Member Institutions may be found at: http://www.supc.ac.uk/about-us/our-members/our-members

Please note that only SUPC’s Member Institutions in Greater London and the South East will have access to this Framework Agreement.
The Framework Agreement will be divided into 3 Lots:
Lot 1 — 1-Stop Shop Cleaning and Associated Support Services:
This lot includes the option of buying all or some of the included core cleaning services across the full range of buildings within Member Institutions’ Premises. This includes but is not limited to office areas, academic and ancillary buildings and the cleaning and servicing of residences. This lot will also include the option of buying all or some of the following included associate support services; pest control, feminine hygiene, washroom services, waste management, porterage, high level cleaning and window cleaning.
Lot 2 — Residential Cleaning Services (Student and Staff Accommodation):
This lot covers servicing requirements for student, staff and conference residences within Member Institutions’ Premises. Occupation can vary considerably at different times of the year. It involves the Supplier providing a flexible service in order to accommodate the differing levels of occupation and service level requirements.
Lot 3 — Non-Residential Cleaning Services:
This lot includes the option of buying all or some of the included core cleaning services across a range of buildings within Member Institutions’ Premises. This includes but is not limited to office areas, academic and ancillary buildings. It does not include any residential cleaning.
Potential Providers may express interest in as few or as many Lots as they wish. LUPC plans to award each lot to a panel of 5 Providers following the tender process.

II.1.6)Common procurement vocabulary (CPV)

90900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 20 000 000 and 120 000 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 1 Stop Shop Cleaning and Associated Support Services

1)Short description

This lot includes the option of buying all or some of the included core cleaning services across the full range of buildings within Member Institutions’ Premises. This includes but is not limited to office areas, academic and ancillary buildings and the cleaning and servicing of residences. This lot will also include the option of buying all or some of the following included associate support services; pest control, feminine hygiene, washroom services, waste management, porterage, high level cleaning and window cleaning.

2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 2 Lot title: Residential Cleaning Services (Student and Staff Accommodation)

1)Short description

This lot covers servicing requirements for student, staff and conference residences within Member Institutions’ Premises. Occupation can vary considerably at different times of the year. It involves the Supplier providing a flexible service in order to accommodate the differing levels of occupation and service level requirements.

2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 3 Lot title: Non-Residential Cleaning Services

1)Short description

This lot includes the option of buying all or some of the included core cleaning services across a range of buildings within Member Institutions’ Premises. This includes but is not limited to office areas, academic and ancillary buildings. It does not include any residential cleaning.

2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Included within the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Pre-Qualification Questionnaire.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This is detailed in the Pre-Qualification Questionnaire and Evaluation Methodology.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and financial capacity requirements are notified within the Pre-Qualification Questionnaire and Evaluation Methodology.
Minimum level(s) of standards possibly required: Set out in the Pre-Qualification Questionnaire and Evaluation Methodology.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Set out in the Pre-Qualification Questionnaire and Evaluation Methodology.
Minimum level(s) of standards possibly required:
Set out in the Pre-Qualification Questionnaire and Evaluation Methodology.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: It is envisaged that 8 operators will be invited to tender for each lot.
Potential providers may express interest in more than 1 lot. The Authority plans to award each Lot to a panel of 5 providers, following the full tender process. During the PQQ stage, the intention is to arrive at a short-list of 8 pre-qualified potential providers for formal Invitation to Tender against the requirement in each Lot. Potential providers will need to meet the minimum criteria within the Pre-Qualification Questionnaire. Potential providers will be scored and ranked based on their response to:
Supplier Acceptability (Pass or fail);
Economic and Financial Standing, i.e. the potential provider must be in a sound financial position and have insurances to participate in a procurement of this size.
This may entail financial checks with certain pass or fail criteria as covered within the documentation. Sustainability, Equality, Health and Safety, i.e. the potential provider must demonstrate sustainable systems in place and its conformity with Health and Safety and Equality and Diversity legislation. Quality Assurance, i.e. demonstration of quality standards, that will ensure effective running of the Framework Agreement; Technical Capability, i.e. assessment of resources and core competences available to the potential provider including, training and systems for delivery. Background and Experience i.e. the potential provider must be able to demonstrate a successful track record of providing similar services to those listed in the OJEU notice.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JAN5034 LU

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.4.2016 – 9:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.3.2016

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