Lone Worker Safety System Tender

Lone Worker Safety System Tender

The Forestry Commission intend to award a contract for supply and operation of a lone worker safety system to FC staff working across all of Great Britain.

United Kingdom-Edinburgh: Electronic message and information services

2015/S 198-359626

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
Silvan House, 231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM
E-mail: procurement.services@forestry.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: forestry

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lone Worker Safety System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Electronic message and information services. Mobile-telephone services. Health and safety services. The Forestry Commission (FC) intend to award a contract for supply and operation of a lone worker safety system to FC staff working across all of Great Britain; including sites across the National Forest Estate in Scotland, sites across the Public Forest Estate in England and Forest Research locations in Wales.
The FC requires a Lone Worker Safety System (LWSS) that is fully compliant with the requirements of BS 8484:2011. With over 1 200 field based staff currently utilising the system, the FC has a requirement to provide a simple, easy to use LWSS that encourages staff participation in the welfare of both the individual and their colleagues.
The supplier will provide a LWSS that makes use of a mobile phone in conjunction with a common bureau management support system (BMSS) at an Alarm Receiving Centre (ARC) and send tracking and messaging.
The FC already has an investment in mobile-based technologies including standard handsets and Blackberry devices and it is anticipated that the Lone Worker Safety System will embrace the existing mobile phone architecture. The proposed system shall be scalable, flexible and adaptable to the ever-changing operational requirements of the FC, including changes in potential new technologies.

II.1.6)Common procurement vocabulary (CPV)

64216000, 64212000, 71317200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Forestry Commission (FC) intend to award a contract for supply and operation of a lone worker safety system to FC staff working across all of Great Britain; including sites across the National Forest Estate in Scotland, sites across the Public Forest Estate in England and Forest Research locations in Wales.
The FC requires a Lone Worker Safety System (LWSS) that is fully compliant with the requirements of BS 8484:2011. With over 1 200 field based staff currently utilising the system, the FC has a requirement to provide a simple, easy to use LWSS that encourages staff participation in the welfare of both the individual and their colleagues.
The supplier will provide a LWSS that makes use of a mobile phone in conjunction with a common bureau management support system (BMSS) at an Alarm Receiving Centre (ARC) and send tracking and messaging.
The FC already has an investment in mobile-based technologies including standard handsets and Blackberry devices and it is anticipated that the Lone Worker Safety System will embrace the existing mobile phone architecture. The proposed system shall be scalable, flexible and adaptable to the ever-changing operational requirements of the FC, including changes in potential new technologies.
The contract may be extended for up to 1 year at the end of year 2 and again at the end of year 3 (viz. 2 + 1 + 1 duration). The decision on whether to use the extension options available will be at the Forestry Commission’s discretion and will be based on the following factors: Forestry Commission requirements and supplier performance.
Estimated value excluding VAT: 320 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract may be extended for up to 1 year at the end of year 2 and again at the end of year 3 (viz. 2 + 1 + 1 duration). The decision on whether to use the extension options available will be at the Forestry Commission’s discretion and will be based on the following factors: Forestry Commission requirements and supplier performance.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 16.12.2015. Completion 15.12.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

None applicable.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Please see the conditions relating to data protection and KPIs in Annexes A and B, respectively, of the invitation to tender document along with the Forestry Commission terms and conditions of contract for services (non-operational) available at:http://www.forestry.gov.uk/forestry/infd-8xtkx5

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45 (1) of Directive 2004/18/EC [implemented as Regulation 23 (1) of the Public Contract Regulations (PCR) 2006 in the UK] and all of the professional misconducts listed at Article 45 (2) of Directive 2004/18/EC [see also Regulation 23(2) in the PCR 2006] to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23 (1) and 23 (2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45 (1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Suppliers must be certified to ISO27001 or equivalent.
Suppliers must hold BS8484: 2011 certification.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Please see the invitation to tender document for details.
Minimum level(s) of standards possibly required:
Please see the invitation to tender document for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP2015/05

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.11.2015 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 2-4 years from October 2015, depending on contract options being exercised.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Suppliers must register an interest in the opportunity by 1 300 hours on the 2.11.2015 to be eligible to submit a tender.

For more information about this opportunity, please visit the Delta e-Sourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Edinburgh:-Electronic-message-and-information-services./2X3W35Q342

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2X3W35Q342

GO Reference: GO-2015108-PRO-7167878.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of Procurement, Forestry Commission
231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 3000675000
Internet address: www.forestry.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.10.2015

Enjoyed this post? Share it!