Luton Council Marketing Print and Design Framework

Luton Council Marketing Print and Design Framework

4 Lots. Standard Print – Lot No: 1.

United Kingdom-Luton: Printing and related services

2019/S 159-392910

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Luton Council
Town Hall, George Street
Luton
LU1 2BQ
United Kingdom
Contact person: Ms Henrietta Jacobs
Telephone: +44 1582548064
E-mail: henrietta.jacobs@luton.gov.uk
NUTS code: UKH21Internet address(es):Main address: http://www.luton.gov.uk

Address of the buyer profile: http://www.luton.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Register

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Marketing Print and Design Framework Agreement

Reference number: DN411737

II.1.2)Main CPV code

79800000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Luton Borough Council seek expressions of interest from suitably qualified providers for a marketing print and design framework agreement. The framework will comprise of four (4) lots with the scope of each lot fully described in the specification document. Tenderers can submit a bid for one or multiple lots. Evaluation criteria and award criteria are fully detailed in the tender documents. The term of the framework is 24 months (2 years) with option to extend twice for a further 12 months each extension.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Standard Print

Lot No: 1

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKH21
Main site or place of performance:

Luton.

II.2.4)Description of the procurement:

This category covers printing, finishing and delivery to client location of all our standard print requirements including posters, leaflets, booklets or brochures, flyers and high volume marketing printing. We intend to include a range of suppliers for this lot, including those with lithographic and/or web-offset and/or digital presses.

Examples of work required (but not limited to):

— A4/A5/99 x 210 mm brochures, leaflets or flyers,

— A4/A3/A2/A1 posters,

— oversize A4/A5 pocket folders,

— newsletters, brochures and booklets,

— other printed documents,

— ni-annual A4 saddle-stitched 32-page magazine,

— finishing to include, but not limited to: saddle stitch, perfect bound, stab stitch, staple top left corner, wire-o bind, varnish and lamination,

— business cards,

— letterheaded paper.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be for 24 months with option to extend twice for a further 12 months each extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Large Format

Lot No: 2

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKH21
Main site or place of performance:

Luton.

II.2.4)Description of the procurement:

This category covers the production of large posters, signage* and display boards.

Examples include (but not limited to):

— A2 – A0 size 4 colour onto satin photo paper 170-220 gsm,

— when needed mounted on 3 mm – 5 mm foamex board,

— large format display stands,

— pop up/pull up display stands/roller banner stands,

— large and small format vinyl print and affixing, including PVC banners printed 4 colour, hemming and eye-letting, for indoor and outdoor use.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be for 24 months with option to extend twice for a further 12 months each extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Creative Services

Lot No: 3

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKH21
Main site or place of performance:

Luton.

II.2.4)Description of the procurement:

This category spans concept designs for campaigns to creative design and factual design following a style guide – for print and new media.

Creative concepts should be appropriate for the audience and intended channel, support the campaign’s key messages and for its intended output and must strictly adhere to Luton Council’s brand guidelines.

All artwork must be produced and submitted using the latest adobe creative cloud software. All original artwork files, for example InDesign files, are the property of Luton Council.

All copyright of content created must be signed over to Luton Council on completion of work. For details of how we will interpret intellectual property please refer to our framework and call-off terms and conditions.

All concepts and final drafts must be provided to designated Luton Council communications officer for approval. Non digital work should be submitted in high resolution (minimum 300 dpi).

Factual design includes, but is not limited to: branding of documents such as reports and strategies; forms; charts, etc.

promotional/creative design includes, but is not limited to:

— creative marketing materials for campaigns,

— concept and logo design,

— design for advertising, print and/or digital media,

— image search and image manipulation,

— creation of templates for branded materials, presentations, advertisements or banner pages,

— updating previous artwork with new concept, etc.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be for 24 months with option to extend twice for a further 12 months each extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Illustration

Lot No: 4

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKH21
Main site or place of performance:

Luton.

II.2.4)Description of the procurement:

While there is limited in-house resource, there may be times when a specific style is required.

All proofs and finished artwork should be provided in digital format. Pieces should be supplied print ready if required, and once submitted remain the property of Luton Council.

Commissions may include, but are not limited to:

— figurative illustration,

— maps,

— narrative work,

— editorial images,

— instructional diagrams,

— character design.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be for 24 months with option to extend twice for a further 12 months each extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 29
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Framework agreement is for 24 months with option to extend twice for a further 12 months each extension.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/09/2019
Local time: 12:00
Place:

Luton.

Information about authorised persons and opening procedure:

On the submissions deadline, a dedicated procurement officer will remove the seal and send the quality response to the evaluation panel while the price submission will be evaluated by the procurement officer who is independent of the evolution panel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court
The Strand
London
United KingdomInternet address: https://procontract.due-north.com/Register
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/08/2019

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