Magazine Editing and Production Services
Full Design, Editing and Production Service for NLS Customer Magazine “Discover NLS”.
United Kingdom-Edinburgh: Production management consultancy services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
National Library of Scotland
George IV Bridge
Contact point(s): Communications and Enterprise Department
For the attention of: Bryan Christie
EH1 1EW Edinburgh
Telephone: +44 1316233700
Fax: +44 1316233701
General address of the contracting authority: http://www.nls.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This will involve three editions per year: spring, summer and winter with the possibility of a fourth in autumn, subject to NLS business need. The magazine has won many awards over the years and is recognised and valued by stakeholders, patrons and users as a high quality publication. Bidders will need to provide evidence of first rate editorial and production skills.
The successful bidder must be able to demonstrate an ability to plan and organise the editorial content and design of the magazine and arrange print and delivery. This will involve three distinct stages:
Meeting with the NLS editorial team to discuss and plan content for each issue.
Organising and generating content, editing, designing and producing proofs for checking and understanding all elements of advertising sales.
Preparing the magazine for print and delivery and in digital format in line with agreed deadlines.
The successful bidder will be required to establish excellent working relationships with key staff at the Library and develop a good understanding of the Library’s collections and its role in Scotland’s cultural life.
They must be able to show evidence of highlevels of skill for all of the following:
Quality specialist writing and editing skills.
Literate ability and excellent grammatical skills.
Technical and editorial skills.
Producing digital versions of magazines.
Picture research skills.
Advertising sales and effectiveness.
Planning scheduling and production skills.
Experience of working with Culture / Heritage / Arts Clients.
The scope of service is for a minimum of three and maximum of four issues a year. This comprises the following essential elements:
32 pages , including cover approximately. Depending on the advertising space sold the number of pages may vary.
All design, art direction, picture research and artwork.
Full editorial service, working predominantly with staff-authored articles, but generating all news and short features under direction of the NLS communications team and often using material (press releases etc.) provided.
Some researching, commissioning and interviewing required.
Pre-production and finalisation for print and print management.
Delivery and distribution of printed copies as required.
Supplying magazine in digital format for use on NLS website.
All sales of advertisements to appear in the magazine.
The magazine must be fully accessible i.e the publication, regardless of the medium in which published, should be accessible to the public as is reasonably possible; regardless of any disability or protected characteristics which the customer may or may not have.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=311548
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
79415000, 79970000, 22000000, 79000000, 22213000, 22200000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP
II.2.2)Information about options
Description of these options: It is anticipated that the contract will be let for a 1 year term with the expectation that it will be extended year on year for a maximum of 5 years by mutual agreement based on continued business need, budget availability and suppliers satisfactory performance.
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: This will be confirmed within the ITT documentation.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Are as detailed within the Pre Qualification Questionnaire available for download.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed within the Pre Qualification Questionnaire available for download.
All as detailed in the Pre Qualification Questionnaire available for download
Minimum level(s) of standards possibly required:
Bidders must have experience in providing a similar contract for design, editorial and production of a quality magazine.
Bidders must have evidence with regards to securing advertising revenue.
Bidders must have evidence of having produced digital version of quality magazines.
All as detailed within the Pre Qualification Questionnaire.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Following the PQQ evaluation it is anticipated that a minimum of five and maximum of six candidates will be invited to tender for the Contract. The maximum of six candidates, who achieve the highest scores across the criteria (and assuming the pre-determined minimum quality threshold of 50% is achieved) and those who achieve the quality threshold within the technical questions detailed in the evaluation section of the evaluation form, will be invited to provide a tender for the Contract.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 249-436040 of 24.12.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: –
Bidders must register interest in this contract opportunity through the Public Contracts Scotland (PCS) portal www.publiccontractsscotland.go.uk. The Pre-Qualification Questionnaire (PQQ) is available for download from there. Bidders must submit their completed PQQ responses through the secure postbox on Public Contracts Scotland no later than the deadline indicated in section IV.3.4. Once submitted, an email confirmation will be sent to the sender. If you do not receive this said email please contact Public Contract Scotland before the deadline.
Dates and other information contained in this notice are communicated as being indicative and may be subject to change.
The Contracting Authority does not bind itself to accept the lowest or any offer.
For important legal notices – please see the appropriate section in the PQQ.
In addition, the bidders who wish to be considered will also be required to submit their PQQ response in hard copy format. Instructions in this regard are set out in the PQQ.
The guidance within the PQQ technical question 69 (A) and 69 (B) requests hard copies of two magazines you have produced for Clients. Please provide 3 copies of each and enclose with the paper copies of the PQQ.
NLS is committed to delivering community benefits through its public procurement processes that are proportionate and relevant to the particular procurement. Under this procurement, the Contractor, and its supply chain (if applicable), will be required to support NLS in this objective. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations. Full details will be provided at the ITT stage.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: