Magazine Publication Contract – Highways England

Magazine Publication Contract – Highways England

To produce (and therefore continue production of) an existing Highways England monthly staff magazine for a period of 36 months.

United Kingdom-Birmingham: Newspapers, journals, periodicals and magazines

2017/S 018-029387

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Highways England
199 Wharfside Street
B1 1RN
United Kingdom
Contact person: Jonathan Payton
Telephone: +44 03004706153
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Highways England Staff Magazine 2017_2020.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Highways England would like to procure a suitable supplier that has the capability and capacity to produce (and therefore continue production of) an existing Highways England monthly staff magazine for a period of 36 months. Publication of the first edition of this replacement magazine will be required around mid to late May 2017, to ensure continuity of this publication. We are currently looking to continue with the current format of the magazine (as detailed in the specification document). Initially it is expected that there will be the requirement of up to 5 500 copies (subject to variation) of the finished magazine, to be distributed to various locations within England.

In addition to the production, the chosen supplier will also be required to assist the client, by providing all ancillary services associated with the final product (i.e. client interviews and photography for new articles, supply, design (including graphics where required) proof reading, and some editorial support).

II.1.5)Estimated total value

Value excluding VAT: 360 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

The continued production of a monthly magazine, which is printed on 130 gsm ‘recycled silk’ paper, measuring 250mm x 210mm portrait orientation, in full colour, stapled and comprised of 16 pages (but with the possibility to expand) for up to 20 pages. The current requirement is to have up to 5 500 copies per edition (however this may increase over the term of the contract due to the current expansion of Highways England). Alongside the production of the magazine the supplier will be required to work collaboratively with the client and provide additional services that make delivery of the final product successful; Services may therefore include (and may not be limited to) client interviews and photography (for articles), the supply of all materials for the finalised product, provide expertise for both magazine design and production, proof reading including editorial support for the client and finally the final production (including distribution) of the finished magazine.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 360 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details and instructions will be contained within the tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

This contract provision will be subject to performance monitoring throughout the duration of contract.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/02/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/01/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the e-Sourcing portal BRAVO (this is only required once):

a) Browse to the e-Sourcing Portal: and click the link to register.

b) Accept the terms and conditions and click ‘continue’.

c) Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure).

2. To Express an Interest in the tender — Login to the portal with your username/password:

a) Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).

b) Click on the relevant PQQ/ ITT to access the content.

c) Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

3. Responding to the tender.

a) Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

b) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

VI.4)Procedures for review

VI.4.1)Review body

Highways England
199 Wharfside Street
B1 1RN
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Highways England will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers.

Appeals must be lodged in accordance with the Public Contracts Regulations 2015 (SI 2006 no 5) as amended.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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