Mail Distribution and Fulfilment Tender Birmingham

Mail Distribution and Fulfilment Tender Birmingham

Provision 1 – Courier Services — WMCA are looking for an appropriate supplier to provide a simple and efficient provision for same day and next day courier deliveries to service situations.

United Kingdom-Birmingham: Postal services

2017/S 179-366759

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
United Kingdom
Telephone: +44 3453036760
E-mail: procurement.team@wmca.org.uk
NUTS code: UKG31
Internet address(es):Main address: https://www.wmca.org.uk/

Address of the buyer profile: https://wmca.bravosolution.co.uk/web/login.html

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://wmca.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://wmca.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Mail Distribution and Fulfilment.

Reference number: A2016454

II.1.2)Main CPV code

64110000

II.1.3)Type of contract

Services

II.1.4)Short description:

To fulfil a range of mail requirements. Further details on the scope of each provision are summarised below:

Provision 1 — Courier Services — WMCA are looking for an appropriate supplier to provide a simple and efficient provision for same day and next day courier deliveries to service situations when standard mail procedures (such as 1st and 2nd class post) would be unsuitable to meet WMCA’s business requirements.

Provision 2 — Storage, Picking, Packing and Delivery — The nature of the work entails the storage of a range of publicity documents and items for WMCA. Stock will be delivered directly from third party suppliers or WMCA for storage and distribution. The successful supplier would need to provide, maintain and further develop an online ordering and stock management system. Upon receipt of an online order, from either a WMCA customer, or WMCA, the supplier shall pick the relevant product in the quantities requested, from the stock stored, and deliver them to the customer.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

64000000

II.2.3)Place of performance

NUTS code: UKG
Main site or place of performance:

Mainly West Midlands Area.

II.2.4)Description of the procurement:

This procurement is not split into Lots, however the services being procured are split in 2 separate provisions for which suppliers are invited to tender for either 1 or both.

The rationale behind the split in 2 different provisions is the different technicalities of the 2. In particular, Provision 1 will be in the form of a single supplier framework, while Provision 2 will be in the form of a services agreement.

The two provisions have been added to a single contract notice because the overall spend within the 2 combined provisions is represented by postal services (CPV 64000000-6 — Postal and telecommunications services, in particular 64100000-7 — Post and Courier Services).

Further details on the scope of each provision are summarised below:

Provision 1 — Courier Services — WMCA are looking for an appropriate supplier to provide a simple and efficient provision for same day and next day courier deliveries to service situations when standard mail procedures (such as 1st and 2nd class post) would be unsuitable to meet WMCA’s business requirements.

Provision 2 — Storage, Picking, Packing and Delivery — The nature of the work entails the storage of a range of publicity documents and items for WMCA. Stock will be delivered directly from third party suppliers or WMCA for storage and distribution. The successful supplier would need to provide, maintain and further develop an online ordering and stock management system. Upon receipt of an online order, from either a WMCA customer, or WMCA, the supplier shall pick the relevant product in the quantities requested, from the stock stored, and deliver them to the customer.

Please note that the envisaged overall value of the contract (of the 2 Provisions combined) is for tendering purposes only and WMCA cannot guarantee that this level of spend will be incurred.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 117-234955

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/10/2017
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

N/A
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/09/2017

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