Mailing Database Tender

Mailing Database Tender

The college is looking for a searchable commercial database to support direct mail campaigns and 121 meetings over the next year.

Commercial Database

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Inverness College

Finance, 3 Longman Road, Longman South,

Inverness

IV1 1SA

UK

David Maclean

+44 1463273000
http://www.inverness.uhi.ac.uk

1.2

Address from which documentation may be obtained


Inverness College

3 Longman Road, Longman South,

Inverness

IV1 1SA

UK

David Maclean

+44 1463273000
http://www.inverness.uhi.ac.uk

1.3

Completed documents must be returned to:


Inverness College

3 Longman Road, Longman South,

Inverness

IV1 1SA

UK

David Maclean

+44 1463273000
http://www.inverness.uhi.ac.uk

2 Contract Details

2.1

Title

Commercial Database

2.2

Description of the goods or services required

The college is looking for a searchable commercial database to support direct mail campaigns and 121 meetings over the next year. The geographical location of the region is Inverness and the Highlands and Islands, including Moray and Grampian.

The database should ideally include all businesses plus registered and voluntary organisations (scouts, outdoor activities groups; walking/skiing/riding/biking/fishing), event’s organisers and local community groups.

The searchable database needs to include searching via organisation sector (SIC code), size and location (place and postcode), and PVI organisation. Additionally we should have a named person on the organisation and the data not be more than 6 months out of date.

We want to be able to input the data into our CRM system to enable relationship building but would use this as a start point for building contacts.

We also need to know whether the organisations are TPS registered (telephone preference service).

Happy to use a web based database or otherwise but we will need multiple access via one login (perhaps at the same time).

We ideally want to be charged for the usage of the database, either by monthly subscription or one off fee. We do not want to pay for individual downloads of data.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=247721.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=247721.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

2.3

Notice Coding and Classification

151800 Information Technology
159999 other Consultancy
191500 Market Research
191800 Public Relations and Image
271500 Services

100 All Scotland
120 … Highlands and Islands
130 … Aberdeen & North-East
140 … Tayside, Central & Fife
150 … Glasgow & Strathclyde
160 … Edinburgh & Lothians
170 … Scotland South
180 … Outside Scotland

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

No set conditions for participation

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
14-12-2012  Time  15:00

c) Estimated award date  17-12-2012

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=247721

5 Other Information

5.1

Additional Information

(SC Ref:247721)

5.2

Additional Documentation

5.3

Publication date of this notice

10-12-2012

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