Mailing and Distribution – Select List
Services offered from the mail house must include: Database management; Database creation / data capture; Storage facilities; Print (digital colour and mono); Folding.
United Kingdom-Belfast: Mailing-list compilation and mailing services
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
3 Milewater Road
For the attention of: Andy Gray
BT3 9BG Belfast
Telephone: +44 2890759118
General address of the contracting entity: www.translink.co.uk
Address of the buyer profile: http://www.translink.co.uk/Corporate/Procurement/
Electronic access to information: https://e-sourcingni.bravosolution.co.uk/
Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN0
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in months: 48
II.1.5)Short description of the contract or purchase(s):
— Staff magazine;
— Other postal products e.g. promotional postcards;
— Mail consolidation;
— Direct mail campaigns.
Services offered from the mail house must include:
— Database management;
— Database creation / data capture;
— Storage facilities;
— Print (digital colour and mono);
— Envelope inserting;
— Polythene wrapping;
— Poly bagging.
The aim of this exercise is to appoint 5 suppliers to a Select List. The anticipated start date is August 2014. Dates may be subject to change.
Translink is utilising an electronic tendering system to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued and it is intended that all communications with Translink including the submission of PQQ and Tender responses will be conducted via www.e-sourcingni.bravosolution.co.uk.
Unless stated otherwise in these Instructions or in writing from Translink, all communications including queries from Applicants and any PQQ amendments from Translink during the period of this procurement exercise shall be submitted through and published via the online messaging facility provided on the e-sourcing NI portal (see “Messages” section). The onus lies on the applicant to read and keep up to date with all the information published on eSourcing NI in relation to this requirement.
II.1.6)Common procurement vocabulary (CPV)
79570000, 79823000, 79824000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
II.1.9)Information about variants
II.2.2)Information about options
Description of these options: 2 years with the option to extend for up to 24 months at Translink’s sole discretion.
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
Bravo project reference 16490
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: The Translink Group may make a call for competition at the end of the fixed contract period or after option(s) have been taken up; the Translink Group reserve the right to make a call for competition at any point deemed appropriate by the Translink Group and may make no call for competition should the requirement no longer be classified by the Translink Group as recurring.
VI.2)Information about European Union funds
Let’s work together:
Follow us on Twitter at www.twitter.com/TranslinkB2B for opportunities worth GBP 30,000 or more.
Check out our website at www.translink.co.uk/Corporate/Procurement/
Participate in tenders at www.e-sourcingni.bravosolution.co.uk
1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk
2. Click the “Click here to register” link;
3. Accept the terms and conditions and click “continue”;
4. Enter your correct business and user details;
5. Note the username you chose and click “Save” when complete;
6. You will shortly receive an email with your unique password (please keep this secure);
7. Login to the portal with the username/password;
8. Click the “PQQs Open to All Suppliers” link (these are PQQs open to any registered supplier);
9. Click on the relevant PQQ to access the content;
10. Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. This will move the PQQ over to the “My PQQs” page (this is a secure area reserved for your projects only);
11. Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page;
12. You can now Reply or Reject (please give a reason if rejecting);
13. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Mon – Fri (8:00 am – 18:00 pm) on:
— Email: firstname.lastname@example.org
— Phone: UK +44 8003684850 Phone (outside UK): +44 2033496601
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About the Translink Group:
Throughout the documentation, both “Translink” and “Group” refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHC) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
The Translink Group provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4,000 employees and a turnover in excess of GBP 168 m. Over 81 million passenger journeys are made on Translink Group services each year.
VI.4.1)Body responsible for appeal procedures
Please see section VI.4.2
Body responsible for mediation procedures
VI.4.2)Lodging of appeals
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
Please see section VI.4.2
VI.5)Date of dispatch of this notice: