Mailing Machines Support and Maintenance Tender

Mailing Machines Support and Maintenance Tender

This oultines the requirements for the support and maintenance of the agency’s strategically preferred mailing platform by a single supplier.

United Kingdom-Swansea: Mailing equipment

2018/S 017-034873

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Driver & Vehicle Licensing Agency
Long View Road, Morriston
Swansea
SA6 7JL
United Kingdom
Contact person: Kevin Waker
Telephone: +44 1792782753
E-mail: kevin.waker@dvla.gsi.gov.uk
NUTS code: UKInternet address(es):Main address: www.dvla.gov.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Swansea:-Mailing-equipment./Z4S8D8Q2DN
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Central Government

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of support and maintenance mailing machines and ancillary equipment

Reference number: PS/17/231

II.1.2)Main CPV code

30133000

II.1.3)Type of contract

Services

II.1.4)Short description:

This oultines the requirements for the support and maintenance of the agency’s strategically preferred mailing platform by a single supplier.

This document is aimed at potential suppliers for the support and maintenance of DVLA’s mailing machinery and ancillary devices:

Output Services Group (OSG) provides the agency with its print & mail functionality. It is responsible for producing the aAgency’s entire customer facing documentation and in 2016/17 despatched more than 93 500 000 items of mail to its customers. The operation is based over 2 sites within 5 miles of each other.

The department produces a number of high volume output on a variety of different stationery types, the main transactions are:

— V11 Tax reminder – 27 600 000 per year,

— HRC Registration document – 17 500 000 per year,

— Photo on licence (POL) 10 400 000 per year.

OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

This document defines the requirements for the support and maintenance of the agency’s strategically preferred mailing platform by a single supplier.

This document is aimed at potential suppliers for the support and maintenance of DVLA’s mailing machinery and ancillary devices:

Output Services Group (OSG) provides the agency with its print & mail functionality. It is responsible for producing the agency’s entire customer facing documentation and in 2016/17 despatched more than 93 500 000 items of mail to its customers. The operation is based over 2 sites within 5 miles of each other.

The department produces a number of high volume output on a variety of different stationery types, the main transactions are:

— V11 Tax reminder – 27 600 000 per year,

— HRC Registration document – 17 500 000 per year,

— Photo on licence (POL) 10 400 000 per year.

OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site. The 12 systems consist of 4 high-speed mailers, 4 mid-range mailers and 4 plastic card mailing systems.

The mailing machine fleet consists of the following equipment:

— Bowe Plastic Card Systems x 4 (2 on each Site),

— Bowe Premium Systems x 4 (2 on each Site),

— Bowe Marathon Systems x 4 (3 on the Ty-Felin Site, 1 on the Morriston Site),

— Guillotine Merger x 2 (1 on the Ty-Felin Site, 1 on the Morriston Site),

— Drop Stack Guillotine (On the Morriston Site),

— MB Bäuerle Folder x 1 (On the Ty-Felin Site),

— Standalone Jet Vision Web Based Application Systems x 3 (Jet Vision is a camera integrity unit used to verify matching documents when a manual intervention occurs on the plastic card system. 2 on Ty Felin and 1 on the Morriston site),

— The software running the Machines is the Bowe One system with Bowe Interactive Control and Operating system (BICOS).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/02/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/03/2018
Local time: 09:00
Place:

Swansea.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://dft.delta-esourcing.com/tenders/UK-UK-Swansea:-Mailing-equipment./Z4S8D8Q2DN

To respond to this opportunity, please click here:

https://dft.delta-esourcing.com/respond/Z4S8D8Q2DN

GO Reference: GO-2018123-PRO-11776621

VI.4)Procedures for review

VI.4.1)Review body

DfT
Longview Road
Swansea
SA6 7JL
United Kingdom
Telephone: +44 1792384648
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/01/2018

 

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