Main Contractor – Building Works Lancashire

Main Contractor – Building Works Lancashire

Main Contractor for the refurbishment of the Physics Building.

United Kingdom-Lancaster: Building construction work

2014/S 100-173985

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancaster University
University House
For the attention of: Paul Carter
LA1 4YW Lancaster
Telephone: +44 1524593364
Fax: +44 1524843087

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Main Contractor for the refurbishment of the Physics Building.

II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lancaster University is seeking a main contractor for the refurbishment of the Physics Building.
Refurbishment Brief:
We desire to create a truly world-class research and teaching environment that will be a fitting and effective base of operations for one of the very best university physics departments in the country.
We need to adapt the building to address the needs and expectations of a new generation of students and create an exceptional working environment for our outstanding staff.
The Physics Department at Lancaster University is recognized nationally and internationally as an outstanding research department and it also meets the highest standards in teaching.
Lancaster Physics is second to Oxford in the 2013 and 2014 editions of the Guardian University Guide, and leads the UK in student satisfaction with its teaching achieving a 96 % overall satisfaction score averaged over the last five years of the National Student Survey. There is a tendency for terms like excellence and world-class to be overused in universities; but by the standards of assessment of both research and teaching, Lancaster Physics really does excel.
This is a vibrant department, which inspires people about physics. Lancaster is one of the UKs newer and smaller research-intensive universities, but one that has an enviable record in teaching, research, and relationships with business, industry and the community.
During the last decade the department has undergone a very significant expansion in its numbers of staff and students. There are currently just over 200 people (including PhD students) working in the building full time, with the vast majority of them involved in research activities that require substantial laboratory, workshop and office space. In addition, about 350 undergraduates spend some time in the building each working day during term time.
The Building:
The Physics building comprises a series of brick built wings constructed as part of the original University accommodation in the 1960s. The main wing is three storeys high running East-West, and comprises laboratory and office accommodation. A single storey workshop runs East-West, to the North of the main wing. A smaller wing of office accommodation overlooking Alexandra Square contains office space over three floors and is connected to the main wing by a split level stair case. Another two-storey wing sits at the North East Drive end of the main wing.
The buildings are substantially unaltered since their construction. Minor alterations have been carried out to laboratory space at first and second floor to accommodate computer suites. The workshop space along Physics Avenue has also recently been adapted and extended to provide additional low temperature physics research facilities and a suite of state-of-the-art clean rooms and nanofabrication facilities for the Quantum Technology Centre has been constructed on the ground floor at the east end of the building. The original windows have been replaced with u-PVC double-glazing including fixed and opening windows. Significantly, the original building services are little altered since the original construction.
The existing accommodation in the Physics Building serves its purpose but requires significant refurbishment to meet modern standards. The need for this work presents the opportunity to consider how the building could be adapted to maximise its functionality. The existing building is rational and provides for the functional needs of the department but lacks a focus or heart.
The main project aspirations are as follows:
To provide an innovative building that enhances the public face of the Physics Department.
Improve both the student experience and the staff working-environment.
Utilisation of natural light and ventilation to improve the sustainability of the building and provide a pleasant working environment.
Upgrade the existing accommodation to a standard commensurate with the excellent teaching and research carried out within the Physics Department. This includes the upgrading of finishes within the existing building, upgrading the building envelope where necessary and replacement of building services systems in all areas.
Formation of new entrances for the department, clearly visible from the spine and the Physics car park, and fully accessible for all users of the department.
A new social learning hub adjacent to the main entrances and primary circulation, giving visitors a positive first impression of the Physics Department.
The four large teaching laboratories are particularly in need of modernisation and refurbishment to bring them up to current standards, permitting more imaginative and efficient use of the space therein. Substantial equipment storage and operating space for running experiments are key requirements of these labs.
Mechanical and Electrical Services Strategy:
The primary heating and domestic hot water services plant which supports the Physics Building is located within the adjacent CSB (central services building), with horizontal pipework distribution via a basement level service spine duct (accessible) to feed a series of dedicated internal vertical pipework / ductwork risers which serve each floor plate. Similarly, low voltage power is derived from the CSB switch room, with distribution routed via the basement service duct to dedicated internal electrical risers to serve sub-distribution at each floor level.
Incoming water and gas supplies also distribute in the a similar format to that described above, with incoming piped services distributing horizontally at basement (spine duct) level before rising vertically through the building via an alternate series of internal risers. IT and comms distribution is provided in a similar manner to that described above.
Risers are fully accessible at all floor levels, giving access for ongoing maintenance of the primary and secondary distribution.
The ventilation plant supporting the physics building accommodation is currently rooftop mounted within an internal covered plant room, with horizontal ductwork distribution at this level to feed a series of vertical duct risers serving the necessary accommodation.
Project Information:
The project comprises 7,862 m² (95 % refurbishment and 5 % new build) with a gross project budget of GBP 11 m and the design/ contract will be fixed on Stage 4 information.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 2.1.2015. Completion 30.11.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential bidders may be excluded from the tender process for reasons such as being bankrupt, having been convicted of an offence concerning professional misconduct, not having paid taxes or not having contributed to social security systems.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Sound economic and financial standing demonstrated by evidence of relevant risk indemnity insurance documentation, audited accounts and annual report or relevant extracts in the event that you are not normally required to publish accounts.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire will be issued to shortlist the interested suppliers.
This will be used to evaluate their technical, economic and financial suitability under the following headings: Project Experience, Selection of Economic Operators, Organisation Information, Economic and Financial Capability, Health and Safety Issues, Environmental issues, Equal Opportunities and Corporate Responsibility.
All complete questionnaires will be assessed and ranked.
A minimum of the 5 highest ranked candidates who are able to demonstrate the required capability and experience will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.6.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.6.2014 – 12:30


Electronically at Lancaster University.


Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Lancaster University staff only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Secretary, Lancaster University
University House
LA1 4YW Lancaster

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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