Main Contractors and M&E Services Framework

Main Contractors and M&E Services Framework

Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors.

United Kingdom-Cardiff: Building construction work

2015/S 042-071104

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk

Internet address(es):

General address of the contracting authority: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Tenders or requests to participate must be sent to: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cardiff & Vale University Health Board

University of South Wales

Swansea University

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Main Contractors and M&E Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 15 000 000 and 90 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The aim of this project is to establish a Framework (the Framework) of pre-qualified suitably experienced Contractors (the Contractors), which will enable participating authorities to call off works activities on an ‘as required’ basis. The Framework will be used to deliver both major and minor capital works projects and may include refurbishment and/or new build and may involve single site projects, or groups of sites. The Framework will consist of five (5) separate lots by discipline/value bands (see section II.2.1 for details)and a range of main Contractors to reflect the anticipated scope of projects. Continous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly the successful Contractors will be required to consider community benefits, specific requirements will be detailed within the tender documents, which will state whether the requirements are core or non core. The call off method for all lots under this Framework will be via Mini Competition.
Cardiff University as an employer, is committed to paying all employees not less than the living wage as set out by the Living Wage Foundation.
Further information is set out in the pre-qualification questionnaire (PQQ) documents see section V.I.3 for details.
Suppliers should note that the PQQ documents will be made available to download from midday Monday 2.3.2015.
To obtain PQQ documents, suppliers are requested to register on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the tender documents. Contractors should not request documents from the contracting authority as they are readily available from the above web portal.
Reponses to the PQQ and any clarification questions must be submitted via the above web portal.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=22788

II.1.6)Common procurement vocabulary (CPV)

45210000, 45200000, 45214000, 45000000, 45214400, 71334000, 71333000, 71314100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework will be used for both major and minor capital works project and may include refurbishment and/or new build and may involve single site projects, or groups of sites. The Framework will consist of five (5) separate lots by discipline/value bands to achieve a range of to reflect the anticipated scope of projects. Continous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly, the successful Contractors will be required to consider community benefits, specific requirements will be detailed within the tender documents, which will state whether the requirements are core or non core. The call off method for all lots under this Framework will be via Mini Competition.
Lot 1 – Main Contractor – Value Band – (Up to GBP 1 500 000)
Lot 2 – Main Contractor – Value Band – (GBP 1 500 000 – GBP 10 000 000)
Lot 3 – Combined Mechanical & Electrical Services Engineer – Value Band -(GBP 500 000 – GBP 5 000 000)
Lot 4 – Mechanical Services Contractor – Value Band – (Up to GBP 350 000)
Lot 5 – Electrical Services Contractor – Value Band – (Up to GBP 350 000)
Cardiff University as an employer, is committed to paying all employees not less than the living wage as set out by the Living Wage Foundation.
The contracting authority does not guarantee that any specific volume or value of works/work packages will be called off under the Framework.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Main Contractor

1)Short description

Main Contractor.

2)Common procurement vocabulary (CPV)

45210000, 45214000, 45000000, 45214400

3)Quantity or scope

Main Contractor – Value Band up to GBP 1 500 000 (construction value, excluding VAT). Minimum annual turnover requirements GBP 4 000 000. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractors based on their ranking following evaluation of their tenders for the Framework. The highest six (6) ranked bidders will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractors.
In the event that any Framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Main Contractor

1)Short description

Main Contractor.

2)Common procurement vocabulary (CPV)

45210000, 45214000, 45000000, 45214400

3)Quantity or scope

Main Contractor – Value Band GBP 1 500 000 – GBP 10 000 000 (construction value, excluding VAT). Minimum annual turnover requirements GBP 40 000 000. Further details are contained in the PQQ and Strategic Brief.
Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on this framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest Three (3) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractors.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The University does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Combined Mechanical & Electrical Services Contractor

1)Short description

Combined Mechanical & Electrical Services Contractor.

2)Common procurement vocabulary (CPV)

71334000

3)Quantity or scope

Combined Mechanical & Electrical Services Contractor – Value Band GBP 500 000 – GBP 5 000 000 (Mechanical and Electrical Services value, excluding VAT). Minimum annual turnover requirement GBP 10M. Further details are contained in the PQQ and Strategic Brief.
Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume of value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Mechanical Services Contractor

1)Short description

Mechanical Services Contractor.

2)Common procurement vocabulary (CPV)

71333000

3)Quantity or scope

Mechanical Services Contractor – Value Band – Up to GBP 350 000 (Mechanical services value, excluding VAT. Minimum annual turnover requirements GBP 700 000. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Electrical Services Contractor

1)Short description

Electrical Services Contractor.

2)Common procurement vocabulary (CPV)

71314100

3)Quantity or scope

Electrical Services Contractor – Value Band – Up to GBP 350 000 (electrical services value, excluding VAT). Minimum turnover requirement GBP 700 000. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the invitation to tender (ITT) documents
The contracting authority reserves the right to request a parent company and/or other guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender (ITT) document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the Framework will be with with either (i) all contractors on the basis of joint and several liability, or (ii) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the Framework entered into is with a special purpose company, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the invitation to tender (ITT) documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ documents.
Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended)/Article 45 EU Directive 2004/18/EC.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As stated in the PQQ documents.
Minimum level(s) of standards possibly required: Lot 1 – Main Contractor – Minimum annual turnover requirement GBP 4 000 000
Lot 2 – Main Contractor – Minimum annual turnover requirement GBP 40 000 000
Lot 3 – Combined Mechanical & Electrical Services Contractor – Minimum annual turnover requirement GBP 10 000 000
Lot 4 – Mechanical Services Contractor – Minimum annual turnover requirement GBP 700 000
Lot 5 – Electrical Services Contractor – Minimum annual turnover requirement GBP 700 000.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ documents.
Minimum level(s) of standards possibly required:
As stated in the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 58
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU213/JP0215
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Bidders should note that the PQQ documents will be made available to to download from midday on Monday 2.3.2015.
To obtain PQQ documents, contractors are requested to register on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the tender documents.
Contractors should not request documents from the contracting authority as they are readily available from the above web portal.
Response to the PQQ and any clarification questions must be submitted via the above web portal.
The PQQ documents contact, inter alia, a Strategic brief which provides additional information in relation to the Framework/Services being procured.
All tender costs and liabilities incurred by suppliers shall be the sole responsibility of contractors.
The contracting authority reserves the right to establish the Framework/each Lot in whole or in part.
The contracting authority reserves the right to evaluate each Lot as a separate contract.
The contracting authority reserves the right to annul the tendering process and not establish the Framework.
All documents to be priced in GBP and all payments made in GBP
In relation to section II.1.9 – variants will be accepted to the extent permitted in the tender documents (if at all).
Contractors should note that they will be required to enter into the terms and conditions of contract as set out in the ITT and that save for matters of clarification of consistency the Contracting Authority will not negotiate the terms.
(WA Ref:22788)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Further details will be provided in the ITT.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cardiff University will incorporate a standstill period at the point information on the award of the Framework is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to clarify or query the award decision before the Framework is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015

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