Maintenance and Repair of Air Conditioning and Comfort Cooling Plant Equipment
Maintenance and Repair of Air Conditioning and Comfort Cooling Plant Equipment and Associated Services, for the period: 1.3.2013 to 29.2.2016 with the option to extend for a period of 1 year subject to the mutual agreement of both parties.
UK-Glasgow: Repair and maintenance services of building installations
Section I: Contracting authority
University of Glasgow
Level 4, Gilbert Scott Building, University Avenue
Contact point(s): Please make contact through the Public Contracts site to the contact as follows:
For the attention of: Julia Kerr, Quoting Ref: PURCH0766
G12 8QQ Glasgow
Telephone: +44 1413306899
Fax: +44 1413303717
General address of the contracting authority: http:\\www.gla.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Telephone: +44 1410000000
Fax: +44 1410000000
Internet address: http://www.publiccontractsscotland.gov.uk/
Tenders or requests to participate must be sent to: Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Telephone: +44 1410000000
Fax: +44 1410000000
Internet address: http://www.publiccontractsscotland.gov.uk/
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UKM
Duration of the framework agreement
Duration in years: 3
Mandatory Selection Criteria for inclusion into this exercise:
Sellers must visit the sites to appreciate the diversity of the building stock and the overall scale of the estate. This is a mandatory requirement and will result in exclusion from the process if not adhered to. The University has allocated 1.2.2013 for tenderers to have the opportunity of attending the Estates and Buildings Offices, to be shown the information and records available and visit typical buildings as listed. Information is available from Iain Stoddart, email@example.com and tenderers should confirm their attendance via email no later than 5 PM on 31.1.2013.
Applicants are required to include their Constructionline registration number.
Note: If you are not currently registered with Constructionline (or equivalent) and wish to be registered please contact them immediately and they will expedite your registration. This also applies to contractors from other EU members state organisations. Applicants who do not wish to be registered with Constructionline are advised that they can still apply for this commission. Application will be reviewed on ‘one off’ basis by Constructionline, in consideration of the requirements of this project. This would not require the supplier to be registered with Constructionline but would require the supplier to provide the necessary information to Constructionline to provide ‘one off’ approval for this commission. This also applies to contractors from other EU members state organisations. Further information on applying can be found at www.constructionline.co.uk
If you are a member of an equivalent body or hold no such membership or registration the University reserves the right to investigate and assess the level of competence held by your company and reject if competence is not sufficient to meet mandatory eligibility requirements for this Questionnaire.
The Health and Safety at Work Act 1974 and the Construction, Design and Management Regulations (CDM) 2007 place a duty on the University of Glasgow to ensure contractors and consultants we employ are competent. The University of Glasgow has chosen this route for registration because SSIP Forum members have recognized the need to remove unnecessary duplication in health and safety pre qualification and have put in place a ‘deem to satisfy’ or ‘mutual recognition’ arrangement between member schemes. Please confirm that your organisation is an SSIP forum member or is registered with any of the ‘mutually recognised’ member schemes. If you are not registered with an SSIP (or equivalent) member guidance is provided on the routes available for registration.
Note: If you are not currently registered with any of the SSIP forum members but wish to be registered please contact them and they will expedite your registration. Please see SSIP website at http://www.ssip.org.uk/index.html
Suppliers from other EU member state organisations can indicate equivalency competence by demonstrating membership of EU equivalent schemes SSIP will advise the University of Glasgow on the equivalency, or otherwise, of any scheme indicated by a supplier. If you are a member of an equivalent body or hold no such membership or registration you can still apply for this requirement but the University reserves the right to investigate and assess the level of competence held by your company and reject if competence is not sufficient to meet mandatory eligibility requirements for this Questionnaire.
Previous experience of service provision (directly relating to the type of service required in the tender specification) to a multi-sited environment with various different types of air conditioning requirements. Evidence would include a) reference and contact site details from one other organisation where work has been recently performed (Note: if references are taken up and do not relate specifically to the type of service required in the tender, they will be excluded) and b) CV of nominated contract manager showing appropriate experience attached SEPARATELY.
Compliance and accreditation to meet all statutory requirements to provide this service. This includes F-Gas registration certificate, Refcom registration and SEPA Registration. Please attach certification separately.
Public liability insurance for GBP 10 M, Employers liability insurance GBP 5 M, Professional indemnity insurance for GBP 2 M. Certificates submitted or written undertaking to provide the levels requested if awarded contract.
A detailed understanding of obligations under the Control of Asbestos Regulations 2006 is required. Have all staff it is envisaged will deliver this service undertaken asbestos awareness training. Copies of Certification by trainer required as evidence.
Tender documents available from Public Contracts Scotland.
Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=249392
The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=249392
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
50700000, 42512000, 45331220, 50532000
Section III: Legal, economic, financial and technical information
Description of particular conditions: See Tender Docs.
See Tender Docs.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Technical Solution, including competence and working arrangements to perform the service as demonstrated in the Additional Information Summary Report. Weighting 35
2. Cost. Weighting 35
3. Suppliers quality control procedures as demonstrated in the Additional Information Summary Report and completed Sample Additional Works Estimate and associated information. Weighting 20
4. Environment, Health and Safety Procedures and Race Relations Policies. Please provide brief statements demonstrating how compliance is achieved and would be applied for the provision of this service in keeping with University policies as demonstrated in your response to the Summary Report. Please see University Policies at http://www.gla.ac.uk/services/purchasing/tender/tender.htm. Weighting 10
Section VI: Complementary information
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
Freedom of Information.
The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential” or “commercial in confidence” to enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.
VI.5)Date of dispatch of this notice:21.12.2012