Maintenance Contract for the Combined Heat and Power System Chester

Maintenance Contract for the Combined Heat and Power System Chester

The existing maintenance agreement needs to be reviewed, therefore the Trust is inviting tenders for the maintenance and service of the CHP system comprising genset and controls to deliver electricity and waste heat to the existing site services.

United Kingdom-Chester: Repair and maintenance services of machinery

2014/S 236-415574

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Countess of Chester Hospital
Liverpool Road
For the attention of: Berry Phil
CH2 1UL Chester
UNITED KINGDOM
E-mail: philipberry@nhs.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK-Chester — Maintenance Contract for the Combined Heat and Power System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The Countess of Chester Hospital NHS Foundation Trust, Countess of Chester Health Park, Liverpool Road, Chester, CH2 1UL.

NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

In 2009 The Countess of Chester Hospital NHS Foundation Trust installed a Caterpillar G3516 EPG Standard (GAS00135) Combined Heat and Power (CHP) system to supplement the site power demands and heating requirements. The existing maintenance agreement needs to be reviewed, therefore the Trust is inviting tenders for the maintenance and service of the CHP system comprising genset and controls to deliver electricity and waste heat to the existing site services within the Hospital boiler-house.

II.1.6)Common procurement vocabulary (CPV)

50530000, 45259300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 225 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be awarded for a period of 24 months. There will be an option to extend the contract for up to a further 2 x 12 months.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The contracting authority will treat an economic operator as ineligible or decide not to select an economic operator in accordance with Regulation 23 of the Public Contract Regulations 2006 (as amended). The grounds include: — Conviction of the offence of Conspiracy within the meaning of Section 1 of the criminal Law Act 1977, where conspiracy relates to participation in a criminal organisation as defined in Article 21 of Council Joint Action 98/733/JHA (as amended). — Conviction of the offence of corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or Section 1 of the Prevention of Corruption Act 1906. — Conviction of the offence of bribery. — Conviction of the offence of fraud. Where the offence relates to Fraud effecting the financial interests of the European Communities as defined by Article 1 of the convention relating to the protection of financial interests of the European Union, within the meaning of: — the offence of cheating the Revenue — the offence of conspiracy to defraud — fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978 — fraudulent trading within the meaning of section 458 of the Companies Act 1985 — defrauding the Customs within the Meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994 — an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or — destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of Section 20 of the Theft Act 1968; — Conviction of the offence of money laundering. — Any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant state.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information on Economic and Financial Capacity is requested within the Invitation to Tender. The awarding authority draws you to the attention that included within the Invitation to Tender are the following Economic and Financial exclusion criteria: Tenderers are required to upload a copy of their Dun & Bradstreet (D&B) Comprehensive Report (or equivalent) which includes the rating for financial strength and risk of business failure. This is a mandatory requirement. The report will be used by the Trust to determine whether there is any evidence indicating a moderate or high risk to the Trust that the Tenderer will be unable to provide the services required over the period of the contract. If any Tenderer is assessed as moderate or high risk, the Trust reserves the right to eliminate the Tenderer from further stages of the procurement process.
Banking Facilities and Loan Agreements
Has your organisation met the terms of its banking facilities and loan agreements (if any) during the past year?
Obligations to Pay Creditors
Has your organisation met all its obligations to pay its creditors and staff during the past year?

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The awarding authority draws your attention to that included within the Invitation to Tender documentation are the following mandatory pre requisites. Tenderers that are unable to comply with these will be eliminated from the process and their offer will not be considered further:
Further information is included in Appendix 1 included as an attachment in the invitation to tender.
Details are included below.
Minimum level(s) of standards possibly required:
Mandatory requirements
Tenderers must answer questions M01 to M17 in the Qualification Envelope in the eTendering questionnaire. If a Tenderer scores a FAIL in any of these criteria they will not be taken forward to further stages of the evaluation.
Technical Standards
M01. Do you accept this clause:
If during the contract period (including any extension periods) the cost of gas/electricity fluctuates exponentially resulting in it no longer being economically viable for the Trust to continue running the CHP, the Trust reserve the right to shut the CHP down providing the successful tenderer with 2 months notice. The Trust will only be liable to pay the costs in association with the two months notice period, no other costs will be paid.
M02. Do you hold ISO 9001? Please attach your up to date certificate.
M03. Do you hold ISO 14001? Please attach your up to date certificate.
M04. Do you hold OHSAS 18001?
Pass. up to date certificate attached.
Fail. Do not hold certificate or up to date certificate.
M05- Do you hold CHAS, or equivalent accreditations?
Pass. Up to date certificate attached.
Fail. Do not hold CHAS or equivalent accreditation certificate or up to date certificate.
M06. Do you hold Safe Contractor 2014 or equivalent accreditations?
Pass. up to date certificate attached.
Fail. Do not hold Safe Contractor or equivalent accreditation and certificates have elapsed.
M07. Do you hold Institute for Occupational Safety and Health (IOSH)?
Pass. Up to date certificate attached.
Fail. Do not hold certificate or up to date certificate.
M08. Is your organisation a member of Gas Safe? Please attach certificate.
Pass. Certificate attached (must be in date).
Fail. Not a member, certificate lapsed.
M09. Are you a member of the Combined Heat and Power Association (CHPA)? Please attach certificate.
Pass. Certificate attached (must be in date).
Fail. Not a member, certificate lapsed.
M10. Minimum Insurance Requirements
The default supplier insurance requirements for employer’s liability, public liability, professional indemnity (services only), is a minimum level of cover per claim of the greater of five million pounds (GBP 5 000 000) or any sum as required by law.
Confirm that your organisation has the required levels of insurance in place or that you are prepared to ensure that appropriate levels of insurance will be put in place if your tender is successful.
Pass. Holds required levels or is prepared to increase to the required levels if your tender is successful.
Fail. Doesn’t currently hold required levels and is unprepared to increase prior to the contract starting, if successful.
M11. Is your remote monitoring centre manned 27/7/365?
Pass. Yes.
Fail. No.
M12. Can you provide automatic reporting of CHP faults breakdown to the Trust via email?
Pass. Yes.
Fail. No.
M13. Can you provide calibration of all measurement systems for the efficient running of the CHP engine? Please detail.
Pass. Yes.
Fail. No.
M14. Do you accept invoices will be paid monthly in arrears?
Pass. Yes.
Fail. No.
M15. The NHS terms and conditions for the supply of services (contract version) will apply to any contract awarded as a result of this procurement project. Organisations that do not accept the NHS terms and conditions for the supply of goods (contract version) may be disqualified from any invitation to tender.
You are advised to take legal advice on the NHS terms and conditions for the supply of services (contract version) before answering the following question.
Does your organisation agree to carry out all contracts and/or other awards of business resulting from this procurement exercise in accordance with the NHS terms and conditions for the supply of services (contract version)?
M16. Will you provide a dedicated service manager to the contract?
Pass. Yes.
Fail. No.
M17. To you agree to monthly/quarterly Service Level Agreement (SLA) meetings?
Pass. Yes.
Fail. No.
If a Tenderer scores a FAIL in any of the criteria above they will not be taken forward to further stages of the evaluation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Trust reserves the right to use an electronic auction.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

G/169/ES/PB/14

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.1.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Trust intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. All communications and bids must be made in whole through the eTendering system. Hard-copies will not be accepted.
The Trust does not wish to restrict innovative ideas, therefore additional products or services maybe included to the final agreement as long as this does not divert away from the original scope. Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.12.2014

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