Maintenance of Appliance Bay Doors for West Midlands Fire and Rescue Authority

Maintenance of Appliance Bay Doors for West Midlands Fire and Rescue Authority

The supply of electrical and mechanical services, expertise, and parts as required to provide an effective planned maintenance programme of all appliance bay doors, roller shutters, gates and barriers for the West Midlands Fire and Rescue Authority.

United Kingdom-Birmingham: Repair and maintenance services

2013/S 131-226670

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Midlands Fire and Rescue Authority
99 Vauxhall Road
Contact point(s): Procurement
B7 4HW Birmingham
UNITED KINGDOM
Telephone: +44 1213806166
E-mail: procurement@wmfs.net

Internet address(es):

General address of the contracting authority: www.wmfs.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: West Midlands Fire and Rescue Authority
Vauxhall Road
Contact point(s): Procurement
B7 4HW Birmingham
UNITED KINGDOM
Internet address: http://www.wmfs.net/content/future-contract-opportunities-0

Tenders or requests to participate must be sent to: West Midlands Fire and Rescue Authority
99 Vauxhall Road
Contact point(s): People Support
B7 4HW Birmingham
UNITED KINGDOM

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Maintenance of Appliance Bay Doors
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKG
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The supply of electrical and mechanical services, expertise, and parts as required to provide an effective planned maintenance programme of all appliance bay doors, roller shutters, gates and barriers for the West Midlands Fire and Rescue Authority. This would include 41 sites across the West midlands. To download the Pre Qualification Questionnaire go to http://www.wmfs.net/content/future-contract-opportunities-0

II.1.6)Common procurement vocabulary (CPV)

50000000, 44115310, 44221400, 44221300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
West Midlands Fire and Rescue Authority is seeking a company to supply electrical and mechanical services, expertise and parts as required to provide an effective planned preventative maintenance programme of all appliance bay doors, roller shutters, gates and barriers for 41 West Midlands Fire Service sites across the Council Authorities of Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall, and Wolverhampton.
This Programme will include four annual inspection/maintenance visits (February/May/August/November) together with the provision of a 24 hours per day, 7 days per week emergency callout service to cover plant or service breakdown. The successful contractor must ensure that he can adequately cover the West Midlands area and that call outs can be dealt with within 2 hours of receipt of a call for emergency repairs.
The company must be experienced in this field and able to demonstrate its professional and technical competence in providing a regular service.
Companies wishing to tender for this contract must have £5m public liability, employer’s liability insurance cover and a minimum turnover of GBP 340 000 per annum. In addition they should ideally be members of the Door Hardware Federation, Automatic Door Suppliers Association or equivalent and have experience of dealing effectively with TUPE transfers.
The award of the contract is expected to be mid November 2013 with a contract start date of 1.1.2014. The contract shall be for 2 years with an option to extend for 2 further years.
Following the Pre Qualification Questionnaire evaluation tender documents will be issued to between 5 and 8 companies who score highest.
If you would like to be considered for this contract, please complete and return the pre-qualification questionnaire and supporting documentation, which can be found at the link below.
http://www.wmfs.net/content/future-contract-opportunities-0

Closing date for completed applications: 16:00, 6.8.2013. Any applications that arrive after the specified time and date will be rejected.
Estimated value excluding VAT:
Range: between 400 000 and 460 000 GBP

II.2.2)Information about options
Options: yes
Description of these options: The contract shall be for two years with an option to extend for two further years at the sole discretion of the Authority.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Contained within the pre qualification questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Contained within the pre qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Contained within the pre qualification questionnaire.
Minimum level(s) of standards possibly required: Contained within the pre qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Contained within the pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Following Pre Qualification Questionnaire evaluation tender documents will be issued to between 5 and 8 companies who score highest.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
C001633
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.8.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.8.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 30.9.2013 – 10:00
Place:

Fire Service Headquarters

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of the Authority.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.7.2013

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