Maintenance of Complex Aids for Daily Living

Maintenance of Complex Aids for Daily Living

Servicing and maintenance of Complex Aids for Daily Living (CADLs) systems in CCHA properties.

United Kingdom-Cardiff: Devices for the elderly

2015/S 074-130807

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Community Housing Association (CCHA)
Tolven Court, Dowlais Road
For the attention of: Julia Meek
CF24 5LQ Cardiff
UNITED KINGDOM
Telephone: +44 2920432828
E-mail: julia.meek@themssgroup.co.uk
Fax: +44 2920432827

Internet address(es):

General address of the contracting authority: http://www.ccha.org.uk

Further information can be obtained from: MSS Group Ltd
Edward House, Dowlais Road, Ocean Park
For the attention of: Julia Meek
CF24 5TW Cardiff
UNITED KINGDOM
Telephone: +44 2920432828
E-mail: julia.meek@themssgroup.co.uk
Fax: +44 2920432827

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: MSS Group Ltd
Edward House, Dowlais Road, Ocean Park
For the attention of: Julia Meek
CF24 5TW Cardiff
UNITED KINGDOM
Telephone: +44 2920432828
E-mail: julia.meek@themssgroup.co.uk
Fax: +44 2920432827

Tenders or requests to participate must be sent to: MSS Group Ltd
Edward House, Dowlais Road, Ocean Park
For the attention of: Julia Meek
CF24 5TW Cardiff
UNITED KINGDOM
Telephone: +44 2920432828
E-mail: julia.meek@themssgroup.co.uk
Fax: +44 2920432827

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities
Other: Registered Social Landlord

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Servicing and maintenance of Complex Aids for Daily Living (CADLs) systems in CCHA properties.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: In CCHA residential and commercial properties across the Cardiff area.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CCHA wishes to procure suitably qualified and competent persons to provide a comprehensive service for the installation, removal, repair and a call out service for stair lifts, hoists, specialist baths, specialist WC’s and similar equipment, currently installed in approximately properties.
The type of equipment varies but will include Complex Aids for Daily Living (CADLs) such as beds, hoists, pressure care equipment and specialist bathing equipment plus smaller aids e.g. toileting and mobility equipment etc.
Stair lifts
Stair lifts are installed in CCHA domestic dwellings to allow a disabled person access to the first floor of the dwelling. CCHA have 2 types of lifts to be maintained/installed:
1. Straight Flight Stair lifts;
2. Curved Rail Stair lifts.
The Service required will comprise of the following items of work to the stair lifts in domestic dwellings:
— Service and Maintenance of all lifts;
— Assessment and completion of repairs to lifts;
— Replacement of worn and defective parts;
— Installation of new lifts or stored previously used lifts;
— Removal and disposal, or refurbishment and storage of lift units;
— Response to call outs 24 hrs/day, 7 days/week;
— Testing of lifts as directed by CCHA.
The maintenance and servicing of the CADLs will be carried out in accordance with the specification and the terms and conditions. The service will occur in occupied buildings and in most cases in and around dwellings occupied by persons with disabilities and special needs.
Additional instructions may be issued by CCHA requested through job requests, for additional services to be provided outside the main service, such as attending to breakdowns.
The provision of the service is required during normal working hours (9:00 to 20:00 on Mondays to Fridays inclusive and from 9:00 to 13:00 on Saturdays including all annual and public holidays) and includes the provision of an emergency response service outside Normal Working Hours so that total cover is given 24 hours per day, every day of the year for the duration of the contract awarded. This includes all weekend and holiday periods.

II.1.6)Common procurement vocabulary (CPV)

33196100, 33196200, 42416110, 51511000, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CCHA wishes to procure suitably qualified and competent persons to provide a comprehensive service for the installation, removal, repair and a call out service for stair lifts, hoists, specialist baths, specialist WC’s and similar equipment, currently installed in approximately properties.
The type of equipment varies but will include Complex Aids for Daily Living (CADLs) such as beds, hoists, pressure care equipment and specialist bathing equipment plus smaller aids e.g. toileting and mobility equipment etc.
Stair lifts:
Stair lifts are installed in CCHA domestic dwellings to allow a disabled person access to the first floor of the dwelling. CCHA have 2 types of lifts to be maintained/installed:
1. Straight Flight Stair lifts;
2. Curved Rail Stair lifts.
The Service required will comprise of the following items of work to the stair lifts in domestic dwellings:
— Service and Maintenance of all lifts;
— Assessment and completion of repairs to lifts;
— Replacement of worn and defective parts;
— Installation of new lifts or stored previously used lifts;
— Removal and disposal, or refurbishment and storage of lift units;
— Response to call outs 24 hrs/day, 7 days/week;
— Testing of lifts as directed by CCHA.
The maintenance and servicing of the CADLs will be carried out in accordance with the specification and the terms and conditions. The service will occur in occupied buildings and in most cases in and around dwellings occupied by persons with disabilities and special needs.
Additional instructions may be issued by CCHA requested through job requests, for additional services to be provided outside the main service, such as attending to breakdowns.
The provision of the service is required during normal working hours (9:00 to 20:00 on Mondays to Fridays inclusive and from 9:00 to 13:00 on Saturdays including all annual and public holidays) and includes the provision of an emergency response service outside Normal Working Hours so that total cover is given 24 hours per day, every day of the year for the duration of the contract awarded. This includes all weekend and holiday periods.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

CCHA reserves the right to require guarantees and performance bonds or bank guarantees to secure any advance payments/warranty or maintenance as felt appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submit a bid, the group must nominate a lead to organisation to deal with CCHA. CCHA shall require the group to form a legal entity or to undertake joint and several liability before entering into the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the tender documents.
Minimum level(s) of standards possibly required: Please refer to the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Recent relevant experience (last 5 years) of providing similar services within social housing / supported housing environments. Information and formalities necessary for evaluating if requirements are met: Please refer to the tender documents.
Minimum level(s) of standards possibly required:
Please refer to the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Expressions of Interest will be evaluated against the minimum standards set out in III.2.2) and 2.3) above and as detailed in the pre-qualification questionnaire; to be completed and submitted with supporting documentation. Those candidates who receive the minimum standards will be evaluated on their responses to the pre-qualification questionnaire. The highest scoring candidates, up to the maximum stated above, will be invited to submit tenders.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCHA/MSS05

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.4.2015 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.6.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cardiff Community Housing Association
Tolven Court, Dowlais Road
CF24 5LQ Cardiff
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.4.2015

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